Central Washington University | CWU Grant and Contract Accounting

CWU Grant and Contract Accounting

The Grant and Contract Accounting (GCA) department provides accounting and financial compliance services for sponsored projects awarded to Central Washington University (CWU). In addition, GCA oversees compliance with University policies and procedures, as well as federal and non-federal rules and regulations required by various funding agencies.

GCA's main functions include, but are not limited to:

FMS post-award setup and notification
Grant financial compliance
Grant reconciliations and financial analysis
Cost transfer and salary reallocation processing
Sub-recipient processing and monitoring
Grant invoicing and financial reporting
Grant cash management
Grant and contract closeout
F&A costs
F&A negotiation

CARES/CRRSAA/ARP HEERF I/II/III

The Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSAA) Act and the American Rescue Plan (ARP) Act funds the Higher Education Emergency Relief Fund (HEERF) grants at Central Washington University.

CWU's CARES/CRRSAA/ARP Institutional Agreement and Assurance (PDF) states that it will use $3,847,692 in CARES, $3,847,692 in CRRSSA, and $12,414,517 in ARP funds to provide emergency financial aid grants to students.

Emergency Student Award

The CARES, CRRSAA and ARP HEERF grant provides emergency financial assistance to eligible students who are experiencing hardship that could adversely affect their educational success at Central Washington University.

CWU Student Success CARES, HEERF, and ARP Details

Institutional Awards

The CARES, CRRSAA and ARP grant provides support to Central Washington University operational activities that were affected by the coronavirus beginning March 27, 2020. CWU has utilized its institutional award to support student room and board refunds and lost revenue associated with student services (room and board, dining, parking and bookstore).

CWU Post-Award Guidances

Annual Financial & Audit Reports

Washington State Regulations

Office of Financial Management (OFM) - State Administrative & Accounting Manual (SAAM)

Washington State Legislature - Revised Code of Washington (RCW)

Washington State Legislature - Washington Administrative Code (WAC)

Office of Management and Budget (OMB) Uniform Guidance

The Office of Management and Budget (OMB) has issued new guidance under Title 2 of the Code of Federal Regulations (CFR), which establishes uniform cost principles and audit requirements for all Federal awards to non-Federal entities, and administrative requirements for all Federal grants and cooperative agreements. This guidance is effective as of December 26, 2014. The new Uniform Guidance supersedes requirements of OMB Circulars A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133.

National Science Foundation (NSF)

NSF Proposal and Award Policies and Procedures (PAPPG)
- PAPPG (effective 1/22/24)

Indirect Cost Rates

Central Washington University has a new indirect cost rate agreement with the federal government dated August 27, 2020.

The following indirect cost rate applies to grants and contracts for research, training and other public service projects for the period July 1, 2020 through June 30, 2024.

On-Campus (51.5% Salaries/Wages)

According to 2 CFR 200, Appendix III, Section C.7, Federal agencies must use the negotiated (F&A) rates in effect at the time of the initial award throughout the life of the Federal award. Award levels for Federal awards may not be adjusted in future years as a result of changes in negotiated rates. "Life" for the purpose of this subsection means each competitive segment of a project. A competitive segment is a period of years approved by the Federal awarding agency at the time of the Federal award.

7/1/2020-6/30/2024 (PDF) CWU F&A Cost Agreement - 51.5% S/W on-campus
7/1/2016-6/30/2020 (PDF) CWU F&A Cost Agreement – 52.5% S/W on-campus
7/1/2012-6/30/2016 (PDF) CWU F&A Cost Agreement – 51.5% S/W on campus
7/1/2011-6/30/2012 (PDF) CWU F&A Cost Agreement - 49.5% S/W on campus
7/1/2007-6/30/2011 (PDF) CWU F&A Cost Agreement – 50.5% S/W on campus
7/1/2003-6/30/2007 (PDF) CWU F&A Cost Agreement – 53.4% S/W on campus
7/1/2000-6/30/2003 (PDF) CWU F&A Cost Agreement – 53.4% S/W on campus
7/1/1996-6/30/2000 (PDF) CWU F&A Cost Agreement – 59.0% S/W on campus

E-Verify Profile

On June 11, 2008, Executive Order 12989 was amended to direct all executive departments and agencies to require contractors to electronically verify employment authorization of employees performing work under qualifying federal contracts.

U.S. Department of Homeland Security (DHS) designate E-Verify as the electronic employment eligibility verification system that all federal contractor must use to comply.

If the University is a subcontractor under a federal contract that contains FAR E-Verify clause (52.222-54 Employment Eligibility Verification), the provisions of that clause flow down to all tiers of subcontracts.

The sponsor may request the University’s E-Verify Company Profile as a form of verification of compliance (MS WORD).

Bank Account & Wire Transfer Information

For security purposes, Central Washington University does not post banking information. If you would like incoming wire transfer information and/or other payment information, please contact:

Heather Harrell
Post-Award Administrator, Grant & Contract Accounting
Heather.Harrell@cwu.edu
509/963-1988

Kelly Minor
Fiscal Analyst IV, Investment/Banking/Fixed Asset Management
Kelly.Minor@cwu.edu
509/963-1987

IRS Determination Letter | IRS W-9 Form

Central Washington University is a public, non-profit, educational institution exempt under Section 115 of the IRS code.

Institutional Information

Institutional Information:

Federal Tax ID (EIN): 91-6000618
State Tax ID (UBI): 192-000-638
Dunn and Bradstreet (DUNS): 055-48-4950
Washington Statewide Vendor (SWV): SWV0000017-00
SAM Unique Entity ID (UEI): SESUYWJGE3Y3
Bill.com Payment Network ID (PNI): 0116771927205377

Contact Us

Heather Harrell, MS, CRA - Post-Award Administrator
Email: Heather.Harrell@cwu.edu
Phone: (509) 963-1988

Finance and Administration