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Employee FAQs

Updated September 15, 2022, at 2:30 p.m.

COVID-19 Vaccination Requirement

  • Will the vaccination requirement remain in place for 2022-23?

    Yes. CWU's COVID-19 vaccination policy will remain in effect for students with in-person, distance learning, or hybrid classes. As of spring quarter 2022, online-only students are exempt from the policy if they can verify fully remote status. New students will still be required to upload their vaccination card into MedProctor by Monday, October 17, 2022. After that, they will have a registration hold put on their account.

    At this time, CWU is not requiring boosters, but we continue to recommend them.

  • Are all CWU employees required to be vaccinated for COVID-19?

    Yes. In compliance with Governor Inslee’s Proclamation 20-12.4 and Proclamation 21-14.1, CWU has made obtaining a vaccination an urgent priority. CWU administration, with advice from the Kittitas County Public Health Department, believes a fully vaccinated community is the best way to protect our individual and collective health and safety.

    Read more about the vaccination requirement here.

  • How do employees provide proof of vaccination?

    The COVID-19 vaccination requirement remains in place for the 2022-23 academic year, and proof of vaccination will be required to remain employed at CWU. If you have not yet completed the verification process, visit our Vaccination Verification page for instructions or visit cwu.edu/hr.

    Read more about the vaccination requirement here.

  • What documents provide proof of vaccination?

    The following types of proof are permitted:

    • Centers for Disease Control and Prevention (CDC) COVID-19 Vaccination Record Care or photo of the card;
    • Documentation of vaccination from a health care provider or electronic health record; or,
    • State immunization information system record.

    For employees, CWU Human Resources will visually, either in person or through virtual means, verify proof of vaccination. Instructions for employees to provide proof are available at cwu.edu/hr.

    NOTE: Personal attestation is not an acceptable form of verification of COVID-19 vaccination.

    Read more about the Fall 2021 vaccination requirement here.

  • Does the vaccination requirement apply to CWU employees working remotely?

    Yes. The vaccination as a condition of employment requirement applies to all CWU employees regardless of location and/or work setting.

  • Will vaccinations be required of students and employees at CWU university centers and sites?

    Yes. Per President Wohlpart’s August 24 communication, vaccinations will be required of all members of the CWU community — employees and students, including those who learn and work at our university centers and instructional sites and those who learn in virtual environments, even if totally online.

  • Where will information confirming an employee has been vaccinated, including a copy of the vaccination, be kept?

    Information confirming an employee has been vaccinated is confidential and will be stored separately from the employee’s personnel file. HR will visually verify proof of vaccination, check the vaccination box in PeopleSoft (which is stored by employee but not part of the electronic personnel file) for that employee. A copy of the proof of vaccination will not be stored.

    CWU follows all FERPA and HIPAA requirements regarding medical information for students and employees. Only those with a documented need to know will have access to health information, including medical information regarding vaccinations and ADA accommodations.

  • Can CWU ask job applicants about their vaccination status?

    Yes. It is not a disability related inquire under the Americans with Disability Act (ADA) to ask an applicant if they have been vaccinated. However, follow-up questions about why a person is not vaccinated cannot occur until after a job offer is made. Proof of vaccination will not be required until after a job offer is made.

COVID-19 Testing & Boosters

Face-covering Policy

  • Has CWU updated its face-covering policy?

    Yes. Face coverings are no longer required on the Ellensburg campus.

    University Centers and instructional sites will continue to follow the policies of their host institutions.

  • Will faculty and staff members be given flexibility with this policy change?

    Yes. Faculty may request that masks continue to be worn in their classrooms, and any employee or student may request that those entering their spaces when they are occupied (e.g., offices, residence hall rooms) wear a mask when they enter. CWU asks that you honor those requests, recognizing that individuals may have reasons for requesting the additional safety measure.

  • Can face coverings still be worn on campus?

    Yes. Masks have been shown to increase safety, and CWU encourages anyone who wants to continue wearing a mask to do so. The university asks everyone to remember that we do not know why an individual may be wearing a mask. They may be immunocompromised or may be caring for young children who cannot be vaccinated.

Travel

  • Is CWU restricting travel to other countries or locations?

    CWU resumed permitting education abroad and university-related international travel by students in January 2022. Until further notice, all such travel requires specific approval from the Provost, with the Office of International Studies and Programs (OISP) being the conduit. As with prior to the pandemic and per CWUP 2-10-155, all students participating in education abroad or university international travel must work through OISP and follow all required processes.

    Students seeking to participate in individualized programs or travel to a destination subject to a USDOS Travel Advisory, a CDC COVID-19 Travel Health Notice and/or a CDC Standard Travel Health Notice of Level 3 or Level 4 must complete a supplemental petition in order to obtain permission to travel. For faculty-directed programs and similar group travel, this will review will take place as part of the proposal process.

    Per CWUP 2-10-155, failure to follow requirements may subject students to university sanction and/or denial of credit.

  • What if I wish to travel on non-CWU-sponsored trips?

    If your plans include traveling, particularly internationally, please understand you will do so at your own risk and may face difficulties in return travel to the U.S. and/or possible restricted access to the CWU campus.

    Depending on your destination, you may have to make difficult decisions to change or even cancel plans to ensure your own well-being and timely return to campus. In many countries, there may be new entry and exit control measures and even quarantines implemented with very little notice. These actions could severely impact your plans and/or delay your return home or your ability to return to campus once you are back in the state.

    Please carefully weigh the risks and benefits of any international travel and view US Centers for Disease Control and Prevention information on COVID-19 to learn more.