Business Services

Record Retention Schedules

The following two record retention schedules should be used to manage University Public Records:

CWU Record Retention Schedule (Revised 2016)
This Schedule contains record retention's specific to Central Washington University records.

WA State General Retention Schedule (Revised 2016)
This Schedule contains records series retention's common to all Washington State Government agencies and is broken down by the record series. 
 

SERIES

RECORD DEFINITION

1

AGENCY ADMINISTRATION & MANAGEMENT

1.1ADVICE & TECHNICAL ASSISTANCE
1.2AUDITING
1.3CALENDARS
1.4COMMUNITY & EXTERNAL RELATIONS
1.5LEGAL AFFAIRS
1.6LEGISLATION & RULE MAKING
1.7MEETINGS & BOARD / COMMITTEE SUPPORT
1.8PLANNING
1.9POLICIES & PROCEDURES
1.10REPORTING & STUDIES
1.11RISK MANAGEMENT & DISASTER PREPAREDNESS / RESPONSE
1.12TRAINING OTHERS

2

ASSET MANAGEMENT

2.1ACQUISITION & DISPOSAL
2.2AUTHORIZATION / CERTIFICATION
2.3DESIGN & CONSTRUCTION
2.4INFORMATION SERVICES
2.5INVENTORY
2.6MAINTENANCE, INSPECTION & MONITORING
3

FINANCIAL MANAGEMENT

3.1ACCOUNTING & FISCAL
3.2AUTHORIZATION / DELEGATION
3.3BUDGETING
3.4CONTRACTS & PURCHASING
3.5GRANTS MANAGEMENT
3.6TRAVEL
4

HUMAN RESOURCE MANAGEMENT

4.1ATTENDANCE & LEAVE
4.2AUTHORIZATION / CERTIFICATION
4.3BENEFITS
4.4LABOR RELATIONS
4.5MISCONDUCT / DISCIPLINE / GRIEVANCES
4.6OCCUPATIONAL HEALTH & SAFETY
4.7PAYROLL
4.8PERFORMANCE MANAGEMENT
4.9PERSONNEL HISTORY
4.10POSITION DEVELOPMENT & STAFF STRUCTURE
4.11RECRUITMENT / HIRING
4.12REPORTING
4.13SEPARATION
4.14STAFF DEVELOPMENT
5

INFORMATION MANAGEMENT

5.1FORMS MANAGEMENT
5.2LIBRARY SERVICES
5.3MAIL SERVICES
5.4PUBLIC DISCLOSURE / RECORDS REQUESTS
5.5PUBLISHING
5.6RECORDS MANAGEMENT
6

RECORDS WITH MINIMAL RETENTION VALUE

6.0TRANSITORY RECORDS