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ASCWU Student Government

Club Senate Information

CLUB/ORGANIZATIONS INTENT TO TRAVEL REQUEST

 

 

The safety of our club/organization members is of the utmost importance to the Office of Student Involvement. In order for the University to understand your travel needs and to ensure safety throughout your travel experience all clubs/organizations MUST complete an Intent To Travel Request for any club travel including, but not limited to travel outside of Ellensburg, the state of Washington and the United States. Whether a club/organization is utlizing CWU Motorpool, arranged travel by the Office of Student Involvement or personal vehicles an Intent To Travel Form must be completed. 

Failure to complete this form will result in the inability to use club/organization funds to remit payment. Additionally, if the intent to travel form is not completed before travel the members traveling will not be covered by University insurance and liability. 

After completion of this request you will be asked to meet with Student Engagement Coordinator, Michael Middleton, to discuss this request in more detail and talk about the next steps in the travel process. In many cases the Office of Student Involvement will coordinate your travel for you and ensure you have safety information prior to your trip. 

 

INTENT TO TRAVEL REQUEST


 

CLUB/ORGANIZATION CONTRACT SERVICES REQUEST

 

Is your club/organization looking to pay to bring in an artist, performer, presenter or outside entity? Your first step in the process is to complete the online Contract Service Request Form. This form must be completed at least four (4) weeks prior to the event.

Students are not authorized to contract services on behalf of the university, but completing the online form is the first step in ensuring your event gets all the attention needed. However, failure to complete this form will result in the inability to use club/organization funds to remit payment.

After completion of this request you will be asked to set up a meeting with Executive Director of Student Involvement, Jeff Rosenberry to discuss this request in more detail and talk about the next steps in the contract process.

 

CONTRACT REQUEST

 

 


What is Club Senate?

 

Club Senate is composed of a Senator from every club or organization recognized by the ASCWU Student Government.  It is chaired by the Vice President for Clubs and Organizations, who is one of the seven members on the Student Government.  This person serves as the link between the clubs and organizations of Central Washington University, the University administration, and the Student Government.

Each club sends a senator to Club Senate meetings, which are held every other week in fall, winter, and spring quarters.  Club Senate meetings serve the following purposes. 

First, Club Senate makes funds available to clubs for travel, conference registrations, hotel, advertising, room and equipment rentals, and guest speakers. 

Second, Club Senate is a body that takes stands on issues affecting or concerning the students of Central Washington University. 

Third, Club Senate is a body which upon taking a stand on a particular issue, works towards a satisfactory resolution of the problem. Club Senate should be utilized by your club to express and to get the support of your club’s concerns and issues. 

Fourth, it is an educational opportunity where mini-workshops are held to support clubs efficiency and success. 

Finally, it is forum for you to share your club’s activities and advertise events.

 

Club Senate Constitution and By-Laws

 

Fall 2018 Club Senate Meetings

All meetings are held on a Wednesday from 7:00pm-8:00pm in SURC 210 (Theater)!

September 26, 2018

 

October 10, 2018

 

October 24, 2018

 

November 7, 2018

 

November 28, 2018

 


What is Funds Council?

 

This is a subsidiary body of Club Senate that is designed to handle and review all funds requests made by clubs and organizations. The Treasurer for Club Senate chairs this body. All funds requests must go through Funds Council for review. If your club is non-religious/non-politically affiliated and is requesting less than $200, the Funds Council can automatically approve your request if it meets all guidelines. Larger amounts, up to 1,500, must be approved by both Funds Council and the voting Senators of Club Senate.

 

*FUNDS COUNCIL IS MANDATORY FOR ALL CLUBS REQUESTING FUNDS*

*FUNDING PACKETS MUST BE TURNED IN TWO WEEKS PRIOR TO CLUB EVENT*

 

CLUB SENATE FUNDING REQUEST PACKET

(Download before use)

 

Fall 2018 Funds Council Meetings

Meeting Dates Coming Soon!


 

Minutes for 2017-2018

Minutes for 2015-2017

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