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ASCWU Student Government

Club Resources and Information

Club Resources


Club Standing and Running Club List

  • Click the link above to view our current active clubs and respective club statuses. If you have any questions or need to update any information, please contact the Student Engagement Team at


Club Recognition Packet

  • To be filled out if you are planning to start a new club for the 2019-2020 Academic Year. Please type in all information, print, sign in the designated areas, and turn into the Student Involvment SURC 250 or by email to


Club Renewal Packet 

  • To be filled out if you are already a recognized club renewing your club status for the 2019-2020 Academic Year. (Next Year's Leadership must be known). Please type in all information, print, sign in the designated areas, and turn into the Student Involvment SURC 250 or by email to


Funding Request Packet

  • To be filled out if a student club or organization is planning on requesting funding for club related purchases such as club supplies, club travel, and event support. These may be submitted to the Student Engagement Team in SURC 250 or emailed to


Intent to Event Form 

  • To be filled out if your club is intending to put on an event, activity, showcase, etc..., that is open to more than just the Club Members.


Intent to Travel Form

  • In order for the University to understand your travel needs and to ensure safety throughout your travel experience, all clubs/organizations MUST complete an Intent To Travel Request for any club travel including, but not limited to travel outside of Ellensburg, the state of Washington and the United States. Whether a club/organization is utilizing CWU Motorpool, arranged travel by the Office of Student Involvement or personal vehicles an Intent To Travel Form must be completed. 

Club/Organization Travel Policy/Guidelines


Is your club/organization looking to pay to bring in an artist, performer, presenter or outside entity? Your first step in the process is to complete the online Contract Service Request Form. This form must be completed at least four (4) weeks prior to the event.

Students are not authorized to contract services on behalf of the university, but completing the online form is the first step in ensuring your event gets all the attention needed. However, failure to complete this form will result in the inability to use club/organization funds to remit payment.

After completion of this request, you will be asked to set up a meeting with Executive Director of Student Involvement, Jeff Rosenberry to discuss this request in more detail and talk about the next steps in the contract process.

What is Club Senate?

Club Senate is composed of a Senator from every club or organization recognized by the ASCWU Student Government.  It is chaired by the Vice President for Clubs and Organizations, who is one of the seven members on the Student Government.  This person serves as the link between the clubs and organizations of Central Washington University, the University administration, and the Student Government.

Each club sends a senator to Club Senate meetings, which are held every other week in fall, winter, and spring quarters.  Club Senate meetings serve the following purposes. 

First, Club Senate makes funds available to clubs for travel, conference registrations, hotel, advertising, room and equipment rentals, and guest speakers. 

Second, Club Senate is a body that takes stands on issues affecting or concerning the students of Central Washington University. 

Third, Club Senate is a body which upon taking a stand on a particular issue, works towards a satisfactory resolution of the problem. Club Senate should be utilized by your club to express and to get the support of your club’s concerns and issues. 

Fourth, it is an educational opportunity where mini-workshops are held to support clubs efficiency and success. 

Finally, it is a forum for you to share your club’s activities and advertise events.


Club Senate Constitution and By-Laws


Spring 2019 Club Senate Meetings

All meetings are held on a Wednesday from 7:00pm-8:00pm in the SURC Theatre.

March 27, 2019

April 10, 2019

April 24, 2019

May 8, 2019

May 22, 2019

June 5, 2019

What is Funds Council?


This is a subsidiary body of Club Senate that is designed to handle and review all funds requests made by clubs and organizations. The Treasurer for Club Senate chairs this body. All funds requests must go through Funds Council for review. If your club is non-religious/non-politically affiliated and is requesting less than $200, the Funds Council can automatically approve your request if it meets all guidelines. Larger amounts, up to 1,500, must be approved by both Funds Council and the voting Senators of Club Senate.






Minutes for 2018-2019

Minutes for 2017-2018

Minutes for 2015-2017

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