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ASCWU Student Government

Club Resources and Information

Club Resources


Club Renewal Packet 

  • To be filled out if you are already a recognized club renewing your Club Status for the 2019-2020 Academic Year. (The Next Year's Leadership must be known). 

Funding Request Packet

  • To be filled out in order to request funds from the various CWU funding sources

Intent to Travel Form

  • To be filled out if your Club is thinkning about traveling (In state, Out of State, and International Travel) 

Intent to Event Form 

  • To be filled out if your Club is intending to put on an event, activity, showcase etc..., that is open to more than just the Club Members.

Funds Request Guidelines 

(Please click the above link for Funds Request Guidelines)

Student Clubs and Organizations have the ability to request funding for Club Related purchases such as club supplies, club travel, and event support. To request funding start by filling out the CWU Funding Packet


Club/Organization Travel Policy/Guidelines

(Please click the above link for the full travel policy)

The safety of our club/organization members is of the utmost importance to the Office of Student Involvement. In order for the University to understand your travel needs and to ensure safety throughout your travel experience all clubs/organizations MUST complete an Intent To Travel Request for any club travel including, but not limited to travel outside of Ellensburg, the state of Washington and the United States. Whether a club/organization is utlizing CWU Motorpool, arranged travel by the Office of Student Involvement or personal vehicles an Intent To Travel Form must be completed. 
 Intent To Travel




Is your club/organization looking to pay to bring in an artist, performer, presenter or outside entity? Your first step in the process is to complete the online Contract Service Request Form. This form must be completed at least four (4) weeks prior to the event.

Students are not authorized to contract services on behalf of the university, but completing the online form is the first step in ensuring your event gets all the attention needed. However, failure to complete this form will result in the inability to use club/organization funds to remit payment.

After completion of this request you will be asked to set up a meeting with Executive Director of Student Involvement, Jeff Rosenberry to discuss this request in more detail and talk about the next steps in the contract process.





What is Club Senate?


Club Senate is composed of a Senator from every club or organization recognized by the ASCWU Student Government.  It is chaired by the Vice President for Clubs and Organizations, who is one of the seven members on the Student Government.  This person serves as the link between the clubs and organizations of Central Washington University, the University administration, and the Student Government.

Each club sends a senator to Club Senate meetings, which are held every other week in fall, winter, and spring quarters.  Club Senate meetings serve the following purposes. 

First, Club Senate makes funds available to clubs for travel, conference registrations, hotel, advertising, room and equipment rentals, and guest speakers. 

Second, Club Senate is a body that takes stands on issues affecting or concerning the students of Central Washington University. 

Third, Club Senate is a body which upon taking a stand on a particular issue, works towards a satisfactory resolution of the problem. Club Senate should be utilized by your club to express and to get the support of your club’s concerns and issues. 

Fourth, it is an educational opportunity where mini-workshops are held to support clubs efficiency and success. 

Finally, it is forum for you to share your club’s activities and advertise events.


Club Senate Constitution and By-Laws


Winter 2019 Club Senate Meetings

All meetings are held on a Wednesday from 7:00pm-8:00pm in SURC 210 (Theater)!

January 23, 2019


February 6, 2019


February 20, 2019


March 6, 2019


What is Funds Council?


This is a subsidiary body of Club Senate that is designed to handle and review all funds requests made by clubs and organizations. The Treasurer for Club Senate chairs this body. All funds requests must go through Funds Council for review. If your club is non-religious/non-politically affiliated and is requesting less than $200, the Funds Council can automatically approve your request if it meets all guidelines. Larger amounts, up to 1,500, must be approved by both Funds Council and the voting Senators of Club Senate.






(Download before use)



Minutes for 2018-2019

Minutes for 2017-2018

Minutes for 2015-2017

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