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BY-LAWS
OF
CENTRAL WASHINGTON UNIVERSITY WILDCAT CLUB
PREAMBLE
| The Central Washington University Wildcat Club's purposes are to support the Central Washington University Athletics program as an integral part of the total educational process of Central Washington University; to assist the Athletics program financially through fundraising and marketing activities; and to actively promote the spirit of Central Washington University and its Athletics programs whenever possible. |
ARTICLE I
IDENTIFICATION
| 1.1 |
Name: The name of this organization is the Central Washington University Wildcat Club.
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| 1.2 |
Logo: The log of the Wildcat Club shall be stylized block lettering. The words Wildcat Club will appear stacked, in Wildcat red with white trim, with the Wildcat head to the left of the words. The words Central Washington University shall appear in smaller white letters above the words Wildcat Club.
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ARTICLE II
MEMBERSHIP
| 2.1 |
Membership in the Wildcat Club runs from the 1st of July through the 30th of June annually. A member is considered to be in good standing if he or she has completed payment on his or her pledge prior to the 15th of January annually. Failure to make payment on a pledge or have a payment plan in place by January 15th of the membership year will result in the pledge being written off as unreceivable, and the membership is considered null.
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ARTICLE III
BOARD OF DIRECTORS
| 3.1 |
Numbers: The Board of Directors (BOD) of the Wildcat Club shall consist of not less than ten (10) and not more than thirty (30) directors.
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| 3.2 |
Duties and Powers: The BOD shall provide guidance and oversight to the Wildcat Club in a manner consistent with the policies of the University, the Athletics Department, the CWU Foundation, the NCAA, The Great Northwest Athletic Conference (GNAC), and the North Central Conference (NCC).
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3.2.1 |
Duties of Individual Directors: Individual directors shall be current members of the Wildcat Club; shall attend Board meetings, except for excused absences; shall elect and participate in the activities of one or more committees of the Wildcat Club; shall attend University Intercollegiate Athletics events and functions on a regular basis; and shall use their best efforts to promote and enhance the academic, athletic, and alumni programs of Central Washington University.
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| 3.3 |
Terms
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3.3.1 |
Each Director, once nominated and approved by the BOD, shall serve a three-year term that is renewable.
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3.3.2 |
Whenever a vacancy occurs on the BOD, the Nominating Committee will appoint a new member, subject to the approval of the Executive Committee, until the BOD can make a permanent appointment.
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| 3.4 |
Compensation: Directors shall receive no compensation for their services.
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| 3.5 |
Quorum: A simple majority of all board members in person shall constitute a quorum of the directors. The act of a majority of the directors present at a meeting at which a quorum is present shall be an act of the BOD.
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| 3.6 |
Voting: All directors, excluding ex-officio directors, shall be entitled to vote. A director may vote either in person, by mail, or e-mail. There shall be no valid proxy. The Wildcat Club must receive a vote cast by mail on the day preceding the meeting or it shall not be counted.
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| 3.7 |
Meetings:
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3.7.1 |
Place: Meetings to be held at various venues.
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3.7.2 |
Time: The board of directors shall hold three (3) meetings a year.
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3.7.3 |
Special Meetings: Special meetings of the Wildcat Club may be called by the executive committee, by no less than three (3) directors, by the President, or by the Vice Presidents.
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3.7.4 |
Notice of Meetings: Written notice stating the place, day and hours of the meeting shall be delivered no less than ten (10) or more than (50) days before the date of the meeting, personally, by mail, or by e-mail. Special meetings may be called on twenty-four (24) hours notice.
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| 3.8 |
Election: The BOD shall be elected and approved at the annual business meeting.
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ARTICLE IV
VOTING
| 4.1 |
At all meetings, except for the election of officers and directors, all votes shall be by voice. For election of officers, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of officers and directors. At all votes by ballot the chairman of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as "Inspectors of Election" and who shall, at the conclusion of such balloting, certify in writing to the Chairman the results and the certified copy shall be physically affixed in the minutes book to the minutes of that meeting.
No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
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ARTICLE V
OFFICERS
| 5.1 |
Officers: The officer of the Wildcat Club shall be President, Vice President of Outreach, Vice President of Special Events, Vice President of Major Gifts, Vice President of Annual Funds, and Past President.
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| 5.2 |
Duties of the President: The President of the Wildcat Club shall preside at all meetings of the Board of Directors and shall have general supervision of the affairs of the Wildcat Club, subject only to the direction of the BOD and the Executive Committee. He/She shall be the primary liaison between the Wildcat Club and the Athletic Department. He/She shall also chair the Membership Committee and assist the Vice President of the Annual Fund.
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| 5.3 |
Duties of the Vice President (Outreach): The Vice President of Outreach is charged with the development and implementation of plans to increase the visibility of the Wildcat Club at Central athletic events. The purpose is to create enjoyable social experiences in and of themselves or that accompany Wildcat games. He/She will assist the director of development in coordinating game-day events in Ellensburg. He/She will appoint area coordinators to conduct events in geographic regions throughout the state of Washington and, on select occasions, outside of Washington. He/She shall assist the President in the responsibilities and duties of that office. He/She shall carry out such additional responsibilities as might be delegated to him or her by the President.
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| 5.4 |
Duties of the Vice President (Special Events): The Vice President for Special Events shall work in concert with the athletic department to develop and implement plans to increase the profitability and profile of the key events throughout the year. He/She shall also work with the Hall of Fame Committee and the athletic department to plan and implement a Hall of Fame Recognition dinner. He/She shall assist the President in the responsibilities and duties of that office. He/She shall carry out such additional responsibilities as might be delegated to him or her by the President.
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| 5.5 |
Duties of the Vice President (Major Gifts): The Vice President for Major Gifts shall work in concert with the development director to research, find, and qualify major gift prospects. He/She will lead a screening committee that proposes, deliberates, and recommends major gift prospects. He/She shall oversee possible visits between prospects and development director. He/She shall assist the President in the responsibilities and duties of that office. He/She shall carry out such additional responsibilities as might be delegated to him or her by the President.
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| 5.6 |
Duties of the Vice President (Annual Fund): The Vice President for the Annual Fund will also serve as the president-elect. He/She shall chair the annual fund campaign. He/She shall play a championing role in the annual campaign, involving others and ensuring its success. This will become THE annual funding campaign that raises dollars for annual scholarships.
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| 5.7 |
Removal: Any officer elected or appointed by the BOD may be removed by the BOD whenever in its judgment the best interests of the Wildcat Club would be served thereby, but such removal shall be without prejudice to appointment of any of the officers so removed. Election or appointment of an officer or agent shall not of itself create contact rights.
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| 5.8 |
Vacancy:
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5.8.1 |
President: In the case of death, resignation or removal of the President, the Vice President of the Annual Fund shall succeed to the position of President, completing the un-expired term of President.
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5.8.2 |
Vice President: In the case of death, resignation or removal of a Vice President, the BOD, upon a recommendation from the Nominating Committee, shall appoint a successor from within the BOD.
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| 5.9 |
Term: The term of each office shall be for three (3) years.
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ARTICLE VI
COMMITTEES
| 6.1 |
Executive Committee: The Executive Committee shall consist of the President, Vice President (Outreach), Vice President (Special Events), Vice President (Major Gifts), and Vice President (Annual Fund). Ex-officio members are: Athletic Director, Associate Athletic Director and/or Development Director, and secretary. Three (3) members of the Executive Committee shall constitute a quorum for the transaction of business. All action by the Executive Committee shall be reported to the full BOD of the Wildcat Club.
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| 6.2 |
Board of Directors: The BOD shall consist of the Executive Committee and at-large members of the Wildcat Club. The President will assign the at-large members to the following committees: Outreach, Special Events, Major Gifts, Annual Fund, and Membership. All action by the BOD shall be reported to the general membership.
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| 6.3 |
Standing Committees: There shall be the following standing committees in the Wildcat Club: Outreach Committee, Special Event Committee, Major Gifts Committee, Annual Fund Committee, and Membership Committee.
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6.3.1 |
Outreach Committee: Chaired by the Vice President of Outreach, this committee shall work with the President of the Wildcat Club and the Athletic Department to assist with membership cultivation activities surrounding home and away games, including receptions, luncheons, and pre-game activities. The committee shall be comprised of area coordinators who will work with the Vice President to plan and implement events in their respective regions. The committee shall also assist in the implementation of a speaker's bureau to promote CWU Athletic events in the community.
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6.3.2 |
Special Events Committee: Chaired by the Vice President of Special Events, this committee shall work with the President of the Wildcat Club and the Athletic Department to provide volunteer support in the planning and implementation stages of key CWU athletic events. This committee shall also assist the Hall of Fame Committee in the planning and implementation of the Hall of Fame Recognition Dinner.
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6.3.3 |
Major Gifts Committee: Chaired by the Vice President of Major Gifts, this committee shall work with the President of the Wildcat Club, the Athletic Department, and the University Development Office to research, find, and qualify major gift prospects. This committee shall help the athletic department reach the goals set forth in the University's campaign. This committee shall serve as a screening committee that proposes, deliberates, and recommends major gift prospects. Members may oversee possible visits between prospects and the development director.
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6.3.4 |
Annual Fund Committee: Chaired by the Vice President of the annual fund, this committee shall work with the President of the Wildcat Club and the Athletic Department in planning and running the annual Wildcat Club fund drive. This committee shall play a championing role in the annual campaign, involving others and ensuring its success. This will become THE annual funding campaign that raises dollars for annual scholarships.
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6.3.5 |
Membership Committee: Chaired by the President, this committee shall nominate persons to membership in the BOD, and nominate BOD members to positions in the Executive Committee. This committee is authorized and directed to nominate qualified persons for appointment to the BOD and election as officers. This committee is also charged with increasing the perceived value of the Wildcat Club within publics of Central Washington University.
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6.3.6 |
Special Committees: Committees or task forces may be created by the BOD as needed to effectively carry out objective and purpose of the Wildcat Club. The President may appoint other committees.
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ARTICLE VII
MEETINGS
| 7.1 |
Meetings: The tri-annual meetings of the BOD of the Wildcat Club shall be held in the fall, winter, and spring. The spring meeting shall be held for the election of officers for the upcoming year and shall be designated as the annual business meeting. Notice of tri-annual meetings shall be provided to the membership by mailing not more than sixty (60) days prior to said meeting and no less the ten (10) days.
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| 7.2 |
Committee Meetings: Committee meetings may be called by the President and/or Vice Presidents at any time.
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| 7.3 |
Special Meetings: Special meetings of the Wildcat Club may be called by the President or by the BOD at any time.
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| 7.4 |
Notice of Committee and Special Meetings: Written or printed notice stating the place, day, and hour of meetings and the purpose(s) for which the meeting is called shall be delivered not less than ten (10) nor more than fifty (50) days before the date of the meeting, either personally, by mail, or e-mail, by the direction of the person(s) calling the meeting. If mailed, the notice of a meeting at his or her address as it appears on the records of the Wildcat Club with postage thereon prepaid.
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| 7.5 |
Order of Business for BOD Meetings
- Reading and approval of the Minutes of the preceding meeting
- Reports of the Committees
- Reports of the Officers
- Old and Unfinished Business
- New Business
- Adjournment
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| 7.6 |
Quorum: A majority of the members, or ten (10) of the members, whichever is lesser, in good standing, shall constitute a quorum for the transaction of the business at the annual meeting or any additional meeting of the Wildcat Club. Unless otherwise provided by the By-Laws, or any amendment thereto, the vote of a majority of the members constituting such quorum shall be binding upon all members and upon the Wildcat Club.
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ARTICLE VIII
FISCAL AND MEMBERSHIP YEARS DEFINED
| 8.1 |
Fiscal Year: The fiscal year of the Wildcat Club shall begin on the first day of July in each year and end on the last day of June one (1) year subsequent.
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| 8.2 |
Membership Year: See Article 2.1
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ARTICLE IX
DISSOLUTION
| 9.1 |
Method of Dissolution: Members shall be notified by regular mail at least thirty (30) days prior to the Annual Business Meeting of the intent to vote on the dissolution of the organization. Dissolution of this organization shall be by a two-thirds vote of the members present at the Annual Business Meeting.
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ARTICLE X
AMENDMENT OF BY-LAWS
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Any amendment to the by-laws shall be done at the annual meeting of the BOD and shall be voted on by said directors. To be enacted, an amendment shall require a 2/3 majority vote of those present and voting.
Any member of the BOD may present to the board a proposed amendment. After discussion and approval by the board, the proposed amendment shall be introduced for a formal vote.
Any member in good standing may present a proposed amendment to be voted on by the BOD at the annual business meeting. When presented, the proposed amendment must be accompanied by signatures of members in good standing supporting the proposed amendment.
Any proposed amendment, whether from the BOD or from the general membership must be presented a minimum of six (6) weeks prior to the annual meeting and must be communicated to the general membership vial the newsletter immediately preceding the annual meeting.
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