SOURCE 2008 Abstract Submission Instructions

Deadline for all abstracts is 11:59 PM on Wednesday, April 9, 2008

What To Know Before Submitting (Students, Faculty, Staff)

You will need to enter the following information on the submission form:

• First Author name and email address.
• Co-Author names (if any).
• Name, department (or program), and email address of the Primary Faculty Mentor; this person will be approving the submission if the First Author is a student. Faculty and staff authors should list themselves as mentor for the purpose of abstract approval and department affiliation.
• Name and department (or program) of any additional faculty mentors who are not already listed as co-authors.
• The title and abstract of your presentation.
• Whether your research involves human or animal subjects. All research involving human subjects, including surveys and questionnaires, must have approval from the Human Subjects Review Committee (HSRC). All research involving animals as subjects, must have approval from the Institutional Animal Care and Use Committee (IACUC). You will need to check a box on the abstract submission form indicating whether either approval is needed. If you click YES for either human or animal subjects, you will need to enter the appropriate approval number and the appropriate committee will verify that you have approval (or that it is pending). If you click NO and it is later determined that your research does need HSRC or IACUC approval, it is possible that your abstract will be withdrawn from SOURCE. This applies to students, faculty, and staff.
• The format of your presentation. The three standard formats are poster, oral presentation, or performance (these are described here). You may designate an alternative format and other requirements on the submission form.
• Whether you want your presentation to be judged for an Outstanding Student Presentation Award (either as an undergraduate or graduate student).
• There is a banquet checkbox for you and/or your faculty mentor if you plan to attend the complimentary banquet. - Please find out whether your primary faculty mentor wishes to attend the luncheon and their choice of entree. Choices are listed here.
• The most appropriate session category for your presentation. You may request that your presentation be part of a theme-linked session with other presenters doing related research or creative activities. You will need to decide ahead of time on a title for your session, and all the presenters must indicate the session title when submitting their abstracts. You may also list the preferred order of presentations.

Preparing Your Abstract (Students, Faculty, Staff)

(To be done before you visit the abstract submission page)

• Compose and proofread your abstract in a text editor (such as MS Word, WordPerfect, or BBEdit). You can cut and paste from this editor into the web form.
• Only plain, italicized, or bold text (with subscripts or superscripts) can be entered online. Italicized text should be surrounded by "<em> </em>" (example: genus <em>Heloderma</em> will appear as genus Heloderma). Bold text should be surrounded by "<strong> </strong>" (example: header <strong> Item one </strong> will appear as header Item one). Superscript text should be surrounded by ""(example: (x+y)² will appear as (x+y)²). Subscript text should be surrounded by "" (example: down_low will appear as down_low). If you need to use equations or unusual characters, submit your abstract with a plain text approximation. We will attempt to properly format your abstract and will contact you if there are questions.
• Check your abstract for spelling, grammar, and length. No more than 250 words are allowed.
• Students should review their draft abstract with their faculty mentor before using the submission form and well in advance of the submission deadline.

Submitting Your Abstract (Students Only)

• Important: notify your faculty mentor that you are ready to submit the abstract online.
• When you have completely filled out the abstract submission form, you can preview the abstract to see how it will look in the conference program. You will have an opportunity to make changes (and preview again) before submitting the abstract.
• Shortly after you click "Submit Entry " you will receive an email acknowledgement that your abstract has been received. Email will also be sent to your faculty mentor with instructions on how to evaluate the abstract. Your abstract will be evaluated for clarity, significance, design, and time to completion.
• If your faculty mentor does not approve your abstract, you will need to resubmit. Make certain that that your online submission occurs well in advance of the deadline to allow enough time to resubmit your abstract, if necessary. It is recommended that you have your faculty mentor review the abstract before you submit it.
• After your abstract has been approved by the faculty mentor, you will receive an email confirmation that the abstract has been submitted to SOURCE. If the SOURCE Committee approves your submission for presentation at SOURCE, your abstract will appear in the printed program.

Submitting your Abstract (Faculty/Staff Only)

• When you have completely filled out the abstract submission form, you can preview the abstract to see how it will look in the conference program. You will have an opportunity to make changes (and preview again) before submitting the abstract.
• Shortly after you click "Submit Entry " you will receive an email acknowledgement that your abstract has been recieved and another email asking you to approve your own abstract. (Faculty and staff submissions require self approval.)
• After your abstract has been approved, you will receive an email confirmation that the abstract has been submitted to SOURCE. The SOURCE Committee, which is comprised of members from each of the colleges, will evaluate the abstract for clarity, significance, and design through a peer-review process. Thus, your abstract should be written for a general audience outside your specific discipline, and you should keep discipline-specific language use to a minimum. If the committee approves your submission for presentation at SOURCE, your abstract will appear in the printed program.
• Faculty/Staff may choose to have their abstract peer-reviewed by a faculty panel. In this case, check the appropriate box when submitting your abstract. After your abstract is screened, the faculty panel will contact you for a 500-word extended abstract.
• If you have questions or difficulties with the abstract submission process, please contact Clay Arango.

Source is no longer taking submissions for this year.