The Human Resources Intern is responsible for providing administrative and other support for a wide variety of human resources functions, including maintaining personnel files, coordinating trainings, data entry and support for internal & external audits. The Human Resources Intern will process and handle highly confidential information. This is an excellent opportunity for a student to gain first-hand experience working closely with a 5 member Human Resources team supporting a large, Seattle-based non-profit social service agency. DESC has a 20 + million dollar annual budget and more than 500 employees at 12 different locations within the Seattle city limits.
MAJOR DUTIES AND RESPONSIBILITIES
Files human resources records into personnel and medical files according to legal and agency standards. Requires an understanding both of the agency filing system and legal standards for what should and should not be included in personnel files.
Develop familiarity with HRIS in order to complete training data entry and other data entry as assigned.
Coordinates monthly staff CPR Training courses (meets with trainer, room preparation, generates & collects sign-in sheets).
Assists the HR team with preparation for internal and external audits.
Assembles the new hire orientation packets and supervisor training packets.
Provides general administrative support to the HR team including preparing & mailing routine correspondence such as FMLA letters & certification forms and COBRA information, and scanning, faxing and photocopying as needed.
Other duties as assigned by Human Resources Generalist and Human Resources Director.
Must be actively enrolled in a four-year degree or graduate degree program.
Ability to handle sensitive information with a high degree of professionalism.
Ability to work independently and collaboratively as part of a team.
Desire and ability to learn legal procedures related to employment, confidentiality, new hire documentation, benefits, compensation, personnel records and leave programs.
Excellent verbal and written communication skills, including grammar.
Basic word processing and computer skills including demonstrated skills using word and Excel.
Demonstrated respect for diversity and commitment to developing multicultural competency sensitivity.
Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients.
Ability to bend, sit or stand for extended periods of time.
Ability to lift 25 lbs. or less.
Ability to move between the Human Resources area and the copier, and between HR and Accounting.
Ability to walk up and down stairs.
Operating a computer hardware system.
Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Considerable stress may occur.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Submit a cover letter and resume to HR@desc.org.
Email attachments will not be accepted unless they are in a format readable by MS Word or Adobe Reader. Attachments in formats such as .wps or .jpeg will not be accepted.
You may also mail your cover letter and resume to: DESC, ATTN: Human Resources, 515 Third Avenue, Seattle, WA 98104, or fax to (206) 515-1501.
The Downtown Emergency Service Center is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, sexual orientation, age, national origin, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Women and minorities are encouraged to apply.