Vendors Guide to Purchasing at CWU

Welcome!

Part of the Purchasing Departments mission is to ensure that Stakeholders (e.g., general business community, targeted group businesses, citizens of Washington State , etc.) are considered in all purchasing policies and practices. This section of the Purchasing Departments web site is here for your use. In it you should find helpful resources for all vendors that do business with, or are interested in doing business with, Central Washington University .

The Central Washington University Purchasing Office administers procurement procedures and issues purchase orders for all university departments. Facilities Management has the responsibility for all requests for services, which are determined to be Public Works, such as construction and real estate contracts.

WEBS

Washington 's Electronic Business Solution is an Internet vendor registration and bid notification system that CWU participates in. The system offers one online site where vendors can register to receive government bid notifications. CWU will be posting bid opportunities and amendments, and you the vendor, will be able to register and receive e-mail notification of bidding opportunities from not only CWU but other participating agencies of the State of Washington . There is no cost to participate in the vendor registration and bid notification system.   

Features and Benefits of using WEBS: http://www.ga.wa.gov/webs/aboutwebs.htm

Frequently Asked Questions about WEBS: http://www.ga.wa.gov/webs/vendorfaq.htm

Purchasing is responsible for:

• Purchasing equipment, supplies and services for all university departments
• Providing information about prices, vendors, products, and specifications
• Providing a central point of contact for vendors
• Keeping records of all university purchases
• Ensuring that all procurements follow federal, state, and university rules and regulations

How to Contact Us

Vendors are encouraged to keep us informed concerning state-of-the-art products and services. Appointments should be made in advance to ensure that a member of our staff will be able to meet with you. Visitors to campus should obtain an appropriate parking pass upon arrival. Contact information is as follows:

How to Register With Us

Please send us a cover letter, fax or catalog describing the products or services your company provides along with appropriate contact information and a request to be added to our database. Also, be sure to register on the State of Washington 's WEBS site too!

Invoicing Us

Additional Information

• Vendors should never accept an order from anyone from the university without being presented with a valid Central Washington University Purchase Order or a University Procurement Card. CWU is not liable for payment of any invoice that does not reference a valid university purchase order number.
• The university encourages participation from minority and women-owned businesses. While the State of Washington no longer gives preferential treatment to certified firms in the awarding of contracts, data is still collected to assist in outreach efforts. If your business is certified with the Washington State Office of Minority and Women's Business Enterprises (OMWBE), please include your certification number with any company information submitted.
• CWU is an agency of the State of Washington and, as such, is governed by state policies and procedures regarding the purchase of goods and services. Additional information may be viewed at http://www.ga.wa.gov/purchase .
• View the University Standard Terms and Conditions here.
• Most departmental administrators are not authorized to sign contracts prepared by salespeople. Contracts for services or materials must be reviewed by the Purchasing Manager or his/her designee.
• Washington State law prohibits state employees from receiving any gift, gratuity or premium as a result of any purchase or contract entered into by the State of Washington per RCW 43.19. We appreciate your cooperation in respecting this commitment.
• The university may utilize existing contracts or proposed solicitations of other local, state or federal agencies to purchase materials, goods, or services.