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- Please respect the lead times required to process your work.
- Provide as much detail about your purchase as possible. (Specifications, brochure or catalog pages, vendor name, contact person, phone, email and fax numbers).
- Speak to us early if you want your bid to be evaluated on criteria other than price.
| Purchase Type |
Amount |
Competition Required |
Lead Time to Order After Receipt of Request by Purchasing |
| Goods |
Less than $3,500 |
Competitive process may be used at the discretion of Purchasing. |
Up to 5 days |
| Goods |
$3,500-$49,000 |
A record of competition is required. |
1-4 weeks depending on complexity of award criteria. |
| Goods |
Over $49,000 |
Formal advertising and sealed bids are required. |
4-5 weeks |
| Personal Services |
$5,000-$19,999 for entire year. |
Requires approval by OFM at least 10 days prior to work commencing if from a sole source provider. OFM approval not required if evidence of competition exists. |
15 days and OFM approval if sole source. 3-5 days with competition. |
| Personal Services |
Over $20,000 for entire year. |
Requires OFM approval at least 10 days prior to work commencing regardless of competition. |
15 days and OFM approval. |
| Public Works |
Less than $25,000 |
Detailed plans and specifications are not required to be published. Advertising is not required. Solicitation can be quotations. Work is still subject to all Public Works requirements including prevailing wage. |
Facilities Management Responsibility. |
| Public Works |
Less than $200,000 |
Eligible for Small Works program. |
Facilities Management Responsibility |
| Information Technology |
Less than $10,000 |
Use of competitive process at the discretion of Purchasing Dept. Buyer. |
Depends on complexity |
| Information Technology |
$10,000 to $99,999 |
Advertising is optional, at least 3 vendors needed (if available). |
Depends on complexity |
| Information Technology |
$100,000 to $249,999 |
Advertising required, at least 5 vendors needed (when available), requirements must be in writing. |
Depends on complexity |
| Information Technology |
$250,000 and above |
Advertising required, requirements must be in writing. |
Depends on complexity |
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