CWUP 2-60 University Committees/Councils | Print Version (PDF) | Committees/Councils

The Central Washington University committee organization provides for faculty, staff, and student participation in university affairs. Members of committees are expected to seek opinions from those they represent. Unless designated by assignment, committees elect their chairs at the first meeting of each fall quarter. The existence of all committees is subject to periodic review and their continued function is dependent upon their displayed ability to meet an institutional need. Proposals to add, revise, or eliminate a university committee are presented to the President´s Cabinet by the appropriate vice president or the executive assistant to the president (if the committee carries shared responsibility across divisions) for review and recommendation to the president and to the Board of Trustees.

(1) Process for University Committee Appointments

(A) Initiating the Solicitation of Committee Members: At the beginning of spring quarter each year, the president will send to the faculty senate, the employee council, the washington federation of state employees--local, the associated students of central washington university, and the exempt employees association a list of standing committees of the university with membership and current terms. Each group will be asked to solicit names of those interested in serving beginning in fall quarter in open seats appropriate to each classification.

(B) Prioritization of Candidates: Each employee group will develop a list of candidates for each applicable position, prioritize the names, and submit the list to the president´s office by the end of spring quarter. Both the employee council and the washington federation of state employees--local will submit a prioritized list for positions designated for or appropriate to classified staff.

(C) Terms of Office: Terms of office for appointed committee members will be three years, except that student members will serve one-year terms. Terms of office will be staggered among members of a committee to ensure continuity of membership on each committee.

(D) Selection of Appointees:

1. The list of faculty nominees will be forwarded to the provost for review and selection of faculty committee members; the provost will notify all those to whom committees report of the faculty appointments.
2. The lists of classified nominees will be forwarded to the vice president for business and financial affairs for review and selection of classified committee members; the vice president for business and financial affairs will notify all those to whom committees report of the classified appointments.
3. The lists of student nominees will be forwarded to the vice president for student affairs and enrollment management for review and selection of student committee members; the vice president for student affairs and enrollment management will notify all those to whom committees report of the student appointments.
4. The president will review the list of exempt nominees and select committee members; the president will notify all those to whom committees report of the exempt appointments.

(E) Notifying Appointees: For each committee, the person to whom the committee reports will notify all new members of their appointment, specifying the committee´s purpose and noting who will convene the meeting.

(F) Notifying Employee Groups of Appointments: The president (for exempt appointments), the provost (for faculty appointments), the vice president for business and financial affairs (for classified staff appointments), and the vice president for student affairs and enrollment management (for student appointments) will compile a list of all appointments and transmit the list to the appropriate employee groups.

(G) Mid-Year Vacancies: In the case of mid-year vacancies, replacements will be drawn from the rank ordered lists provided at the beginning of the year. If no additional names are available, the person to whom the committee reports will notify the appropriate employee group(s) and ask for two names to consider for the vacancy. The same process as described above will be followed in the selection of replacements. Again, the person to whom the committee reports will write the letter of notification of appointment.

(2) University committees and councils should adhere to the following operating guidelines:

(A) The university official to whom the committee reports is responsible for convening the committee for its first meeting of the academic year and presenting the committee with its charge for the year. Unless an ex-officio member is designated to serve as chair, a committee chair will be elected at the first meeting. All committee members are voting members unless otherwise noted.

(B) The chair will be responsible for leading the committee to develop goals, objectives, and strategies to accomplish the charge.

(C) A record of agendas, minutes reflecting official decisions of the committee, and significant documents shall be maintained by the committee chair.

(D) Robert´s Rules of Order (latest edition) will be the standard manual of parliamentary procedure for university committee meetings.

(E) Regular attendance is expected of all members. If any committee member consistently misses meetings, the committee member may be replaced.

(F) The committee chair shall submit an end-of-year report to the university official to whom the committee reports by June 30. That report should reflect the accomplished goals/objectives with recommendations for the following year´s committee. This report will be submitted in the committee notebook in addition to copies of the agendas, minutes, and attendance records of the committee meetings.

[President: 11/97; President´s Cabinet: 11/08/01, PAC approved: 1/15/03; 9/7/03; 2/4/04; 12/7/05; 1/18/06; 2/15/06; 4/19/06; 5/3/06; 8/2/06; 2/21/07; 9/3/08]

2-60-005 Academic Advising Committee
2-60-010 Academic Assessment Committee
2-60-015 Art Selection and Permanent Collection Committee
2-60-020 Athletic Compliance Committee
2-60-025 Board of Academic Appeals and Academic Standing Committee
2-60-030 Budget Advisory Committee
2-60-035 Campus Safety and Health Committee
2-60-040 Campus Site and Development and Master Planning Committee
2-60-045 Capital Budget Committee
2-60-050 Center for Teaching and Learning Advisory Council
2-60-055 Classified Staff Grievance Committee
2-60-060 Commercial Activities Committee
2-60-065 Communication and Identity Standards Review Committee (pending)
2-60-070 Conservation, Waste Minimization, and Recycling Committee
2-60-075 Development Priorities Committee
2-60-080 Diversity Council
2-60-085 Enterprise Information Planning and Data Integrity Group
2-60-090 Equal Opportunity Committee
2-60-095 Equal Opportunity Grievance Committee
2-60-100 Faculty Development and Research Committee
2-60-105 Graduate Council
2-60-110 Human Subjects Review Committee
2-60-115 Information Technology Advisory Committee
2-60-120 Institutional Animal Care and Use
2-60-125 International Studies and Programs Advisory
2-60-130 Library Advisory
2-60-135 Parking Violations Appeals Board
2-60-140 President´s Advisory Council
2-60-145 Retirement and Insurance
2-60-150 Scholarship Advisory and Oversight
2-60-155 Service and Activity Fee
2-60-160 Student Conduct Council
2-60-165 Student Technology Fee
2-60-170 Tuition Waiver