CWUP 1-80-020 Contracting Authority | Print Version (PDF)

A resolution of the Board of Trustees of Central Washington University delegating their powers and duties for contracting as defined by RCW 28B.35.120, subsections (6), (7), (9), and (11) to certain designated persons.

Whereas, effective May 6, 1971, and as still in effect, RCW 28B.10.528 reads as follows:

"The governing board of institutions of higher education shall have power, when exercised by resolution, to delegate to the president or his designee, of their respective university or college, any of the powers, and duties vested in or imposed upon such governing board by law. Delegated powers and duties may be exercised in the name of the respective governing boards."

Be it therefore resolved, that under the provisions of RCW 28B.10.528, the Board of Trustees of Central Washington University designates that the person now holding or subsequently appointed to the position of President of Central Washington University as the authority for contracting for current operations of Central Washington University when such contracting is in accordance with budgets approved by the Board of Trustees and delegates to that person now holding or subsequently appointed to the position of President of Central Washington University by the Legislature in RCW 28B.35.120, Subsections (6), (7), (9), and (11) to so; and

Be it further resolved, that under the provisions of RCW 28B.10.528, the Board of Trustees of Central Washington University designates those persons now holding or subsequently appointed to any of the presidentially designated positions set out below as authorities for contracting for current operation of Central Washington University when such contracting is in accordance with budgets approved by the Board of Trustees, and delegates to those persons now holding or subsequently appointed to any of the presidentially designated positions set out below the powers and duties vested in or imposed upon the Board of Trustees of Central Washington University by RCW 28B.35.120, subsections (6), (7), (9), and (11) to so contract, purchase and lease, and all actions taken pursuant to this resolution may be subject to the approval or disapproval of the President of Central Washington University.

Be it further resolved, that the following list shall constitute the presidentially designated positions to which the designation as authorities for contracting for current operations of Central Washington University and the delegations of powers and duties as set forth in this resolution are made:

FOR ALL UNIVERSITY CONTRACTS:

President
Provost/Senior Vice President for Academic Affairs
Vice President for Business and Financial Affairs
Assistant Vice President for Financial Affairs

FOR ALL PURCHASED GOODS, SERVICE CONTRACTS, AND LEASES:

Director, Business Services & Contracts
Purchasing Manager and at the Purchasing Manager´s discretion:
Buyer III up to the amount where the state requires formal written bids.
Buyer II up to the amount where the state requires formal written bids.
Buyer I up to one-half the amount where the state requires formal written bids.

FOR SELECTED CONTRACTING ACTIVITIES AS SET FORTH BELOW:

Vice President for Student Affairs and Enrollment Management - All contracts as may be required for delivery of student services or for the operation of the Student Affairs and Enrollment Management Division.

Vice President for University Relations - All contracts as may be required for operation of the University Relations Division.

Assistant Vice President for Faculty Relations - All contracts as may be required to enhance and assess faculty programs and development.

Associate Vice President for Undergraduate Studies - All contracts as may be required to enhance and assess undergraduate academic programs.

Assistant Vice President, Business Auxiliaries and Public Safety - Limited to contracting for personnel and other services required to conduct the Central Washington University Conference and Catering Program, purchase and contract items for resale through the Wildcat Shop, and contract for personnel and other services required for Dining Services, Enterprise Accounting, Public Safety and Police Services and the Copy Cat Shop.

Assistant Vice President, Human Resources - Limited to contracting for personnel and other services required to fulfill the responsibilities in human resources.

Assistant Vice President, Facilities Management - Limited to contracting between Central Washington University and contractors for the completion of capital projects as specifically approved by the State Legislature and the University Board of Trustees. This authority extends to contracts, change orders and field authorizations up to a limit of $200,000 per transaction. The Assistant Vice President of Facilities Management may, with the written concurrence of the Vice President for Business and Financial Affairs, delegate contracting authority at a lower level to licensed architects and engineers who are Project Managers on individual construction projects, and to the two senior managers in charge of building maintenance and custodial/landscape maintenance. Such delegation shall not exceed $75,000. Authority for the actual disbursement of funds after the completion of work will require the signatures of the Project Manager and a higher-level supervisor.

Assistant Vice President, Information Technology - Limited to contracting for computing and voice/data equipment, software, and supportive services in accordance with the policies, procedures, and Washington Administrative Codes established by the State Information Services Board pursuant to Chapter 43.105 RCW.

Dean, Graduate Studies and Research - All contracts as may be required to enhance and assess graduate academic programs.

Dean, Library Services - Limited to purchasing and contracting for the acquisition of collections including books, films, prerecorded audio and video tapes, library subscriptions and periodicals (print, electronic, and other formats), database and bibliographic utility services, bibliographic records, and delivery of services to students.

Executive Director, International Studies and Programs - Limited to contracting personnel and other services required to conduct Central Washington University international programs.

Senior Director, Campus Life and Student Facility Development - Limited to contracting for entertainment activities for the Student Union and the Associated Students of Central.

Director, Athletics - Limited to contracting with other colleges and universities for "Athletic Contest Agreements" when such do not require expenditure of Central Washington University funds, and to contracting for officiating services requiring expenditure of funds in amounts not to exceed $500.00 per contract. This authority shall include the responsibility for maintaining files of such agreements in Office of the President in lieu of submission to the CWU central file of contracts.

Senior Director, Conference, Catering and Retail Services - Limited to contracting for personnel and other services required to conduct the Central Washington University Conference Program.

Director, Continuing Education - Limited to contracting for personnel and other services required to conduct the Central Washington University Continuing Education Programs.

Director, Housing, Residence Life and New Student Programs - Limited to contracting between Central Washington University and occupants or potential occupants of university housing.

Director, Wildcat Shop - Limited to purchasing and contracting for items for resale through the Wildcat Shop.

Chair, Department of Music - Limited to contracting for the rental of performance music to be used by departmental ensembles and chamber groups and for agreements related to the loan of musical instruments for departmental use. These performance music rental and instrumental loan agreements may not exceed $500 for any one contract.

Associate Director, Campus Life - Limited to contracting for entertainment activities for Campus Life.

Secretary to the Board - Limited to contracting for meeting arrangements (food, lodging, meeting space) for the Board of Trustees.

OTHER SIGNATURE AUTHORITIES:

For contracts for services only (does not include contracting for purchase goods) in amounts less than $3,000, and which are written within the respective appropriate areas as designated below. Also delegated to the specified positions are authorities to ratify "after-the-fact" purchase requisitions for both goods and services when such ratification is found by the Principal Budget Administrator to be in the best interest of Central Washington University, and when ratification will not violate Washington State Purchasing Law by circumventing competitive bidding requirements, the receipt of competitive quotations, or the Minority and Women´s Business Enterprises purchasing law: Chapter 39.19 RCW and Chapter 326 WAC.

Assistant Vice President for Faculty Relations
Associate Vice President for Undergraduate Studies
Dean, College of Arts and Humanities
Dean, College of Business
Dean, College of Education and Professional Studies
Dean, College of the Sciences
Dean, Graduate Studies and Research
Dean, Library Services
Executive Director, International Studies and Programs
Assistant Vice President, Business Auxiliaries and Public Safety
Assistant Vice President, Facilities Management
Assistant Vice President, Information Technology
Assistant Vice President, Human Resources
Director, University Housing and New Student Programs
Senior Director, Conference, Catering and Retail Services
Director, Housing, Residence Life and New Student Programs
Assistant Vice President, Development
Director, Alumni Relations
Director, Public Relations and Marketing
Director, Publications

Provided, that the President may, at any time, withdraw the presidential designation from any one of the aforementioned presidentially designated positions and shall notify the Board at its next regular meeting of such action; provided, further, that any additions to the aforementioned list of presidentially designated positions must be approved by resolution of the Board of Trustees of Central Washington University.

Be it further resolved, that all actions taken pursuant to this delegation of powers and duties may be exercised in the name of the Board of Trustees of Central Washington University.

Adopted this 5th day of December, 2008.

[BOT 02/02, Res. 02-02; BOT 06/03, Res. 03-03; BOT 12/03, Res. 03-07; BOT 06/04, Res. 04-08; BOT 06/05, Res. 05-02, BOT 06/07, Motion 07-43; BOT 12/08, Res. 08/05]