I Can't See My Files for the Trees!
Table of Contents
Definitions
 Word processing documents, spreadsheets, presentations, web pages, etc. that you create. Also, programs that you purchase, along with all of the settings required to run your computer. Each type of file displays its own icon, or picture.
 Store Files in Folders to organize them. Some folders are restricted for storing programs; others are for you to use to store your information. Several people in one organization or department can use Shared Folders. Folders are also called directories or subdirectories.
 Physical devices inside your computer, or in a network server, or large computer, that store your information. Drives being accessed will appear in the Finder window and may also appear as an icon on the desktop. For example, if a CD is inserted into the drive, a CD icon will appear on the desktop that you can double-click on to see what's on the disk.
 Information is stored on a computer, or on a computer network, in an organized manner, much like in a file cabinet. The structure is “hierarchical”, or shaped like an upside down tree. It starts off with roots, and continues spreading out with branches – drives connected through the network, store folders, which store files.
The CWU Structure
Hard drive: The main drive of your computer. Files can be stored here but you are responsible for backing them up.
CD/DVD drive: The icon will change depending on what type of disk (CD or DVD) is in the drive.
Other storage options include firewire, thumb, zip, and even floppy drives although due to their low storage capacity, floppy drives aren't very useful anymore. As soon as one of these types of drives is connected to your computer with data to be accessed (i.e. a disc inserted into the CD drive), an icon will appear on your desktop and also in the Finder window.
 All network drives are backed up every night!
User data: As soon as you log into the network, a network icon (see above) with your username will appear on your desktop. This is your personal storage space, also known as the N drive in the PC world. The contents of this drive are automatically duplicated into a folder in the SERVER_DATA drive. See below.
SERVER_DATA: Also known as the G drive in the PC world, there is a folder in this drive designated with your username that can be used for your personal storage. The SERVER name depends on your area as there are several servers (THEMIS, ATHENA, APPOLLO, etc.). For example, an ITS employee's SERVER_DATA drive would read THEMIS_DATA in the Netware winodw.
SERVER_SHARED_DATA: Data drive for shared departmental folders. Your access is based on your job. The SERVER name will change depending on your area as there are several servers (THEMIS, ATHENA, APOLLO, etc.). For example, someone in the academic departments would probably see ATHENA_SHARED_DATA.
WWW_ZEUS: Also known as the I drive in the PC world; web pages are stored here.
Other network drives are used for programs and utilities.
For information on connecting to a network drive, please visit http://www.cwu.edu/~itstraining/TechTips/MacNovellLogInOSX.html.
Create your own filing system
You can create folders on any of the DATA drives just as you would in a filing cabinet.
If you create a new folder on your personal DATA drive or in your personal folder (designated with your username) on the SERVER_ DATA drive, only you can access that folder.
If you create a new folder on SERVER_DATA in a shared folder or anywhere in the SERVER_SHARED_DATA, all those who access that shared folder or drive can access the new folder.
If you need to create a folder on the SERVER_DATA or SERVER_SHARED_DATA drive but you want to limit the access to only certain people, send an e-mail to sysmgr@cwu.edu with your request.
With any window open,
- Click on File, New Folder .
A new folder will display with the name untitled folder.
- Type in a name for the new folder.
- Open both folders on the desktop.
- Click and drag the file from the original folder to the new folder.
Tell your applications what to do!
In Word 2004,
- Click on Word, Preferences.
- Click on File Locations in the left pane of the window.
- At the top of the list in the right pane, click on Documents.
- Click on the Modify button.
- Select the appropriate network (DATA) drive and folder. Note: you'll need to be logged into the network in order to see the network drives.
- Click Choose, then click OK to close.
In Excel 2004,
- Click on Excel, Preferences.
- Click on General in the left pane of the window.
- Next to Default file location in the right pane of the window, click on the Select button and browse for the appropriate network (DATA) drive and folder. Note: you'll need to be logged into the network in order to see the network drives.
- Click OK.
In Word 2004,
- Click on Word, Preferences.
- Click on Save in the left pane of the window.
- Check Save AutoRecover info every in the right pane, and set the time to every 10 minutes or less.
- Click on File Locations in the left pane of the window.
- Click on AutoRecover files in the right pane, then click the Modify button.
- Select the appropriate network (DATA) drive and folder. Note: you'll need to be logged into the network in order to see the network drives.
- Click OK, then Close.
In Excel,
- Click on Excel, Preferences.
- Click on Save in the left pane of the window.
- Check Save AutoRecover info in the right pane of the window and set the time interval to 10 minutes or less.
- Click OK.
Page last updated 08/14/06. Send questions or comments to ITS Training.
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