Deadlines for 2008-2009 |
| Program During: |
Proposals Accepted: |
Maximum # of programs approved |
| fall quarter & pre-/post-fall 2008 |
November 1, 2007 |
1 |
| winter quarter 2009 |
December 15, 2007 |
1 |
| spring break & spring quarter 2009 |
March 15, 2008 |
3 |
| summer 2009 (incl. post-spring qtr) |
April 15, 2008 |
5 |
Sample timeline
Adapted from the American Institute for Foreign Study's "Suggested timeline
for planning a study abroad program"
Fourteen months plus, before departure
|
- Determine intended destination, timeframe, and curriculum of program.
- Decide if you will directly arrange program logistics or use a customized program provider.
- Read faculty-led programs information to become familiar with CWU requirements and expectations.
- Meet with SAEP Director/staff to discuss the program, logistics, and timeline.
- Begin the application process.
- Develop program budget with SAEP staff.
|
Twelve to Fourteen months before departure
|
- Submit completed program application to SAEP. All signatures and supporting documentation must be included.
- Application is distributed to members of the ISPAC committee for a blind review.
- Notification of status from SAEP.
|
Five to seven months before departure
|
- SAEP develops with faculty member: application, application timeline, marketing materials if desired (brochure, flyer, webpage).
- Provide information/brochures to colleagues in your department. Contact faculty in other departments whose students may be interested in your program.
- Visit classes.
- Hold first recruitment meeting.
- Establish a list of interested students.
- Follow up with interested students.
|
Three to six months before departure
|
- Hold additional information meeting(s)
- Continue to talk to enrolled and interested students to keep enthusiasm high.
|
Four to five months before departure
|
- Application deadline.
- Review and select participants.
- SAEP prepares acceptance packets, produces financial aid documentation, charges student accounts, and registers students for program.
- Ensure that participants have, or have applied for, passports, visas.
- Begin orientation meetings if more than one.
- SAEP prepares travel and financial paperwork.
|
End of quarter prior to program
|
- Lead program orientation with assistance from SAEP staff.
- Program travel and finances finalized.
|
Explore. Dream. Discover.
Study Abroad
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