July 17, 2003
Agenda
Call to order
Approval of Agenda
Approval of Minutes
Discussion
New member discussion and officer election
Employee of the Year procedures
Campus Community Building Program
Parking Advisory Committee
For the good of the order/new business
Employee of the Year suggestions from Ed Snyder
Benefit Dinner information from Ed Snyder
Adjournment/Next Meeting
HR Announcements
Adjournment
The agenda was amended to add discussion of whether the Vice-Chair had to be a delegate to Employee Council or if an alternate could serve in that capacity. The suggestions from Ed Snyder were moved to the beginning of the meeting.
The minutes for June were approved as written.
A discussion was held regarding whether the Vice-Chair of Employee Council could be an alternate to Employee Council. The main point of the discussion was that allowing an alternate to serve as an officer would generate more involvement by alternates. Rob Lowery moved and Dorothy Tenney seconded a motion to allow an alternate to serve as Vice-Chair. The motion passed.
Ed Snyder, as a past Employee of the Year presented suggestions on the awards and recognition. The first suggestion was for an Employee of the Year shirt or jacket. This would give recognition above the Employee of the Month shirts currently presented. Rob Lowery said he would ask Kim Thomas to check into the costs associated with this.
The second suggestion was that rather than a campus parking permit, that a parking spot nearest the Employee of the Year’s work be posted with a sign that the spot is reserved for that individual. Discussion followed regarding the benefits of each of these alternatives. A parking permit would allow the employee to park in any lot nearest to where they had a need to be for the day whereas a posted spot would be most convenient when the employee was at their usual work area. A posted spot would also be a more visible recognition of the honor. Pedro Garcia will present the idea of the posted parking spot to the Parking Advisory Committee.
After some discussion regarding having split elections, no motion was made to change current procedures. Dorothy Tenney moved and Pedro Garcia seconded a motion to prepare a list of nominations today. The ballots for election will have the nominations as well as a place for a write-in vote.
The nominations for Employee Council officers for the 2003-2004 academic year are:
Chair - Laury Berner
Vice-Chair - Dorothy Tenney
Corresponding Secretary - Crystal Whitaker
Assistant Secretary - Lisa Stowe and Kim Thomas
Publicity - Rob Lowery
EMPLOYEE
OF THE MONTH/YEAR BULLETIN BOARD
Crystal Whitaker and Sheryl Grunden completed a beautiful new display
honoring the Employee of the Month/Year winners for the 2002-2003 year. It’s in
a glass case just inside the main door to Bouillon Hall near the Human
Resources Office. Stop and take a
look. Or, you can access the following
website to view online: http://www.cwu.edu/~hr/ec/EOTM/eotmimages/eombb.jpg There are a few people who are
represented by "photo not available" and are shown with a special
graphic to fit the theme of the display.
“Thank you, Crystal and Sheryl.”
Nominations for the “Extra Special Over-the-Top Team of the Term Award” were made. Each Employee Council member present was asked to list three nominations with Crystal Whitaker to tabulate the results.
There was no report from the Parking Advisory Committee
All items in this area were moved to the beginning of the Agenda
The meeting was adjourned at 4:00 p.m. The next meeting of the Employee Council will be August 21, 2003, at 2:00 p.m., in Barge Hall, Room 412.
Present
Dorothy Tenney, Facilities Management, EC Vice Chair
Laury Berner, Facilities Management, EC Chair
Pedro Garcia, Facilities Management
Lisa Stowe, Instructional Support, Unit A
Barbara Sisko, Instructional Support, Unit B
Obie O’Brien, Library Services and Academic Computing
Olivia Ripka, University Centers
Robert Lowery, University Relations & President
Kim Thomas, University Relations & President, Assistant EC Secretary
Dale Hubbard, Local 330 Representative (non-voting observer)
Absent
Kirsten Garland, Business Support
Crystal Whitaker, Information Technology Services, EC Secretary
Judy McNeil, Dining Services
Cheri Lince, Financial Services
Sheryl Grunden, Student Affairs & Enrollment Management
Also Present
Ona Youmans, Human Resources
Human Resources Announcements
Tobacco Free Environment
It has been proposed that academic buildings be designated as Tobacco Free. This would mean that chewing tobacco would not be allowed in academic buildings
Employee Council Election Results
Employees elected as new Employee Council delegates and alternates effective September 2003 are:
Business Support:
Delegate: Sandy Arbuckle-Business Services & Contracts
Alternate: Monica Wallace-Conference & Housing Services
Delegate: Pedro Garcia-Conference & Housing Services
Alternate: Shelly Voshall-Conference & Housing Services
Facilities Management:
Delegate: Laury Berner-Facilities Management
Alternate: Brad Sparks-Facilities Management
Delegate: Jeff Goede-Facilities Management
Alternate: Dorothy Tenney-Facilities Management
Financial Services:
Delegate: Kelly Minor-Accounting
Alternate: Anna Fischer-Accounting
Information Technology Services:
Delegate: Crystal Whitaker-Information Technology Services
Alternate: Pat Jack-Computer Support Services
Instructional Support, Unit B:
Delegate: Laurie Stehle-GEAR UP Program
Alternate: Carol Mellergaard-College of Education and Professional Studies
Student Affairs & Enrollment Management:
Delegate: Wanda Waldron-Admissions
Alternate: Peggy Eaton-Student Affairs & Enrollment Management
University Centers:
Delegate: Sharon McDougall-Wenatchee Center
Alternate: Melanie Palm-Yakima Center
Their terms begin September 18, 2003.
Shared Leave Donations
CWU employees may donate leave to a fellow employee who is severely ill or injured (or who is caring for a family member who is severely ill or injured) and who is off work and has exhausted all personal paid leave.
The following individuals are in need of shared leave:
Teresa Rominger - College of Education and Professional Studies
You may donate annual (vacation) and sick leave in eight-hour blocks. A minimum balance of 80 hours of annual leave must be maintained, and excess annual leave (that over 240 hours) that will otherwise be lost may not be donated. No more than 6 days of sick leave may be given during a 12 month period and a minimum balance of 480 hours must be retained. The personal holiday may also be donated.
The shared leave donation form can be downloaded from the HR forms section of the Human Resources home page: or requested from the HR office by calling 1202. Requests to donate leave must be approved by your supervisor before forwarding to HR and are subject to approval by your department head and Human Resources.
TRAINING & DEVELOPMENT
Civil Service Reform Information Sessions Offered
By CWU HR Office
Human Resources has scheduled two more information sessions on the changes coming in July 2005. Overview sessions on "Civil Service Reform Activity to Date" will be held on July 15, at 1:30 p.m. and again on July 30, at 8:30 a.m. The sessions are free and open to all civil service staff. Call the Training & Development Office at 2288 to register.
The intent of this 2-hour overview is to let CWU's civil service employees know where the reform process is at this point and attempt to answer any questions. We hope to offer update sessions about every four months.
Get a first-hand look and provide feedback on the new human resource system at a series of information sessions being held by the Department of Personnel throughout the state in August and September.
Virtually all aspects of the state's 43-year-old civil service system are being revamped and modernized as a result of the Personnel System Reform Act of 2002.
Proposed changes to everything from classification and salary structures to hiring, performance management, and layoff have been shaped in large part by input from thousands of state employees over the past year.
There will be two identical sessions in Ellensburg on Sept. 4, 10:30 am-noon, and again 1:00 pm-2:30 pm. Call x2288, or email hutchinl@cwu.edu to register for one of the sessions in Ellensburg. CWU employees who live or work outside of Kittitas County may find a more conveniently located session by visiting
http://hr.dop.wa.gov/hrreform/Summer_03_info_sessions.htm
If you want to take courses but are challenged by time, distance, and cost, an e-Learning subscription can help. For only $110, a one-year subscription will give you access to nearly 800 courses. Available 24 hrs a day, seven days a week, learn at your own pace. (Subscriptions ordered today will end on June 30, 2004.)
Call Training & Development at x2288, email hutchinl@cwu.edu, or visit http://www.cwu.edu/~training for more information about e-learning, seminars and workshops, and the Training Library.
BENEFITS FAIR
The CWU Benefit Fair is October 29th in the Sub Pit from 10:00 a.m. until 3:00 p.m. only.
The state has finalized the selection of health insurance plan carriers and employee contribution rates for 2004.
* The monthly employee premium for Uniform Medical will decrease. The monthly employee premium for each of the managed care plans will increase.
* The office visit co-pay for managed care plans will remain $10.
* The Premera Plan and the Community Health Plan will no longer be available. Members of those plans will need to select a new plan.
* There will be a pilot "Uniform Neighborhood" plan offered next year, open only to the first 5,000 people who live in King, Pierce and Snohomish counties who enroll via the web.
* Open enrollment will be October 20 - November 30.
* For new rates and summary information, see
http://www.pebb.hca.wa.gov/oe/changes.shtml
Health Insurance Plans and Rates:
The state has announced the 2004 rates for employee health insurance premiums. The cost for Uniform Medical in decreasing, while the cost for all of the managed care plans is increasing. See the rates below.
The office co-pay for managed care plan will remain $10 for next year.
Premera and Community Health Plans will no longer be available to state employees. Participants in those plans will need to choose a new plan during open enrollment. There are now three plans available in Kittitas County. See the chart below.
There will be a pilot "Uniform Neighborhood" plan offered next year in King, Pierce and Snohomish counties only.
Open enrollment this year will be October 20 - November 30. The benefits fair will be in SUB on October 29 from 10:00 to 3:00
|
2004 Health Insurance Rates |
Employee |
|
Employee & Spouse |
|
Employee & Child(ren) |
|
Full Family |
||||||||
|
Medical Plan |
2003 |
2004 |
+ or - |
|
2003 |
2004 |
+ or - |
|
2003 |
2004 |
+ or - |
|
2003 |
2004 |
+ or - |
|
Uniform Medical * |
36 |
29 |
(7) |
|
82 |
68 |
(14) |
|
63 |
51 |
(12) |
|
109 |
90 |
(19) |
|
Group Health * |
30 |
43 |
13 |
|
69 |
96 |
27 |
|
52 |
75 |
23 |
|
91 |
128 |
37 |
|
Group Health Options * |
44 |
61 |
17 |
|
98 |
132 |
34 |
|
77 |
106 |
29 |
|
131 |
177 |
46 |
|
PacifiCare |
40 |
80 |
40 |
|
91 |
170 |
79 |
|
71 |
140 |
69 |
|
121 |
230 |
109 |
|
RegenceCare |
54 |
81 |
27 |
|
118 |
172 |
54 |
|
94 |
142 |
48 |
|
158 |
222 |
64 |
|
Kaiser Permanente |
12 |
32 |
20 |
|
33 |
75 |
42 |
|
21 |
56 |
35 |
|
42 |
99 |
57 |
|
UMP Neighborhood |
---- |
19 |
|
|
---- |
49 |
|
|
---- |
34 |
|
|
---- |
63 |
|
* Plans available in Kittitas County
