EMPLOYEE COUNCIL MINUTES
August 14, 2002

APPROVAL OF MINUTES
-FINAL DRAFT OF THE SUPERVISOR FORM/EMPLOYEE OF THE MONTH
-APPROVAL OF EMPLOYEE OF THE MONTH SELECTION COMMITTEE
-SELECTION OF EMPLOYEE OF THE MONTH
-EMPLOYEE OF THE MONTH NOMINATION FORM
-FOR THE GOOD OF THE ORDER
-ADJOURNMENT/NEXT MEETING
-HUMAN RESOURCES ANNOUNCEMENTS
-TRAINING AND DEVELOPMENT OPPORTUNITIES


APPROVAL OF MINUTES
The July 18, 2002, Employee Council minutes were approved as presented.

FINAL DRAFT OF THE SUPERVISOR FORM/EMPLOYEE OF THE MONTH
Council members approved the final draft of the Employee of the Month supervisor form.  Leona Lindvig will send the document in final form to Human Resources.  Because supervisors must submit two different forms for employee of the month and to avoid confusion, this form will not be placed on the Employee Council web site.  Human Resources will send the form to the supervisor after receipt of a completed Employee of the Month Nomination Form.

APPROVAL OF EMPLOYEE OF THE MONTH SELECTION COMMITTEE
Council members approved the 2002-03 Employee of the Month Selection Committee.  The vice chair of Employee Council, Dorothy Tenney, will serve as chair of this committee.  After discussion, it was decided to add committee selection guidelines to the Employee of the Month Procedures.

SELECTION OF EMPLOYEE OF THE MONTH
Mary Smith, Registrar Services, was selected as the Employee of the Month for August 2002.  The following statements were taken from the nomination forms:
Mary is in charge of the “nightmare” of scheduling the classroom usage every quarter for the ENTIRE campus.  She receives 600-1000 change requests per quarter.  She does her job without showing frustration, and is always willing to assist.  She goes above and beyond the call of duty in the positive, efficient and professional way she handles her job.  Mary can be counted on to take care of problems and she is always friendly and cheerful.  I could not do my job without her.

Daily, Mary has to deal with conflict.  She has gone beyond the call of duty many times for faculty, staff, and students, whether it be a last minute room or building change.  She is our cheerleader, support, and rock.  She is always willing to help out, whether it be entertaining the students with her boa’s, umbrellas, or special pens. She impacts my job by making my work easier.

EMPLOYEE OF THE MONTH NOMINATION FORM
Click here for the Employee of the Month Nomination form
http://www.cwu.edu/~hr/forms/nomination_form.doc

FOR THE GOOD OF THE ORDER
*    Judy McNeil has replaced Cheryl Winston as the dining services delegate.

ADJOURNMENT
The meeting was adjourned at 3:20 p.m.

NEXT MEETING
The next meeting of the Employee Council will be Thursday, September 19, 2002, at 2:00 p.m., in Black Hall, room 228-19.  This will be our annual transitional meeting.  Everyone, all the new delegates and alternates as well as the out-going delegates and alternates, is urged to attend this meeting.  It will be a good introduction to Employee Council.  This is when the new officers for the next year take office.  New officers are:  Laury Berner-Chair, Dorothy Tenney-Vice Chair, Crystal Whitaker-Secretary, Nancy Bradshaw-Assistant Secretary, and Kirsten Garland-Publicity Coordinator.

PRESENT
Karol Barker, Dining Services
Nancy Bradshaw, University Relations and President
Pedro Garcia, Facilities Management
Kirsten Garland, Business Support
Leona Lindvig, Library
Kathleen McDaniel, University Centers, SeaTac
Barbara Sisko, Instructional Support:  Unit B
Dorothy Tenney, Facilities Management

ABSENT
Crystal Whitaker, Computing & Telecommunications Services
Laury Berner, Facilities Management
Adrian Naranjo, Financial Services
Kariann Taylor, Instructional Support:  Unit A
Patti Minshull, Student Affairs and Enrollment Management

ALSO PRESENT
Dale Hubbard
Lisa Stowe
Ona Youmans

For August 14 meeting:
Presiding Officer:  Dorothy Tenney
Recording Secretary:  Nancy Bradshaw




HUMAN RESOURCES ANNOUNCEMENTS
*    The new Vice President for University Relations is Dr. Paul Baker.
*    Ona Youmans informed the council that a special logo would be used to identify material for the Civil Service Reform Act.  Ms. Youmans urged council members to complete the civil service reform on-line survey found at < http://www.cwu.edu/~hr/surveys/DOP/survey.htm >.  She indicated that the state is asking for input from various state employees to assist in establishing new base rules for civil service who are in or out of a bargaining unit.  There are also plans to conduct statewide forums regarding the reform act.  Central has offered the campus as a possible forum sight.
*    Surveys on civil service reform were sent to civil service employees and supervisors of civil service employees on July 29, 2002.  Human Resources has been busy collecting responses, but has only heard from a fraction of those surveyed.  If you have questions or comments regarding civil service reform and/or collective bargaining changes, or have ideas on how to improve the civil service system, or if you would like to share your concerns with us, the survey is still posted online for your convenience at http://www.cwu.edu/~hr/surveys/DOP/survey.htm . The survey format maintains absolute confidentiality - we will not know who you are unless you choose to include your name and contact information. If you do not have access to the Internet, please call 963-1258 to request a printed copy.

TRAINING AND DEVELOPMENT
This month's featured seminar:  Self-Discipline & Emotional Control
Yakima - Nov 20 9am-4pm
This seminar will help you:
·    Respond with a level head, even if you're ready to "blow a fuse"
·    Adapt to workplace changes - even those that are tough to swallow
·    Stick with tough challenges when solutions don't come easily
·    Follow through on plans... turn "good intentions" into reality...and meet more goals
·    Develop the steady self-control it takes to stand up for yourself and deal with conflicts positively
·    Break on-the-job habits that hurt you, like procrastination, disorganization and others
·    Bring more discipline into your personal life - creating healthier routines and relationships
For more information, and registration, call 800-556-3009, or visit www.careertrack.com .  If you need assistance with registration, contact Training & Development at 963-2288, or email hutchinl@cwu.edu

SHARED LEAVE DONATIONS
CWU employees may donate leave to a fellow employee who is severely ill or injured (or who is caring for a family member who is severely ill or injured) and who is off work and has exhausted all personal paid leave.

The following individual is in need of shared leave:  William Cummings (Facilities Management)

You may donate annual (vacation) and sick leave in eight-hour blocks.  A minimum balance of 80 hours of annual leave must be maintained, and excess annual leave (that over 240 hours) that will otherwise be lost may not be donated.  No more than 6 days of sick leave may be given during a 12 month period and a minimum balance of 480 hours must be retained.  The personal holiday may also be donated.

The shared leave donation form can be downloaded from the HR forms section of the Human Resources home page:  www.cwu.edu/~hr/forms/hrforms2.htm or requested from the HR office by calling 1202.  Requests to donate leave must be approved by your supervisor before forwarding to HR and are subject to approval by your department head and Human Resources.