TOPICS DISCUSSED
- COUNCIL MINUTES
- EMPLOYEES TAKING CLASSES
- FOLLOW-UP OF REORGANIZATION
- MENTORING PROGRAM FOR FRESHMEN
- EMPLOYEE OF THE MONTH
- ELECTRONIC TRANSFER OF FUNDS
- SHARED LEAVE
- TRAINING AND DEVELOPMENT
- ADJOURNMENT/NEXT MEETING
COUNCIL MINUTES
The minutes of the November 9 meeting were read and approved
as distributed.
EMPLOYEES TAKING CLASSES
A copy of the policy number 2-2.15 from the CWU policy
manual was distributed. This section explains the educational benefits
for CWU staff, State Classified Employees, and Members of the Washington
National Guard. http://www.cwu.edu/~hr/EOTM/EmplEdPolicy.html
Employees may take up to six credits per quarter for $15 under the tuition
waiver program. The policy requires that the completed form be turned in
at least 15 working days before the start of the quarter. The form is being
updated by the Registrar’s Office to read the same as the policy. Questions
regarding the classes and number of credits that can be taken under the
tuition waiver program should be directed to Carolyn Wells in the Registrar’s
Office. Questions regarding eligibility should be directed to Human Resources
or, for faculty members, to the appropriate dean’s office.
FOLLOW-UP OF REORGANIZATION
A follow-up discussion of the reorganization of campus
and the resulting reorganization of employee council delegates occurred.
The intent of the reorganization is to have one delegate for approximately
every 50 classified staff employees. The proposed units are as follows
with the approximate number of employees per unit:
| Unit | Number of Staff | Number of EC delegates |
| Business Support | 68 | 2 |
| Student Affairs and EM | 73 | 2 |
| Instructional Support A | 72 | 2 |
| University Relations & President | 32 | 1 |
| Dining Services | 37 | 1 |
| Financial Services | 27 | 1 |
| Computer and Telecommunication | 43 | 1 |
| Instructional Support B | 49 | 1 |
| Facilities | 153 | 3 |
| Library | 30 | 1 |
Employee Council agreed there should be an off-campus employee representative. The units will officially be set up when an accurate count of staff members in each group is determined.
MENTORING PROGRAM FOR FRESHMEN
Mike Riley, Director of Admissions, explained to Employee
Council about a mentoring program for freshmen that have been identified
as academically at-risk. The program was started last spring quarter by
a few administrators and faculty. The goal was to try to help these freshmen
on academic probation "connect" to someone at the university. Mike said
that approximately 250 new freshmen go on academic warning after fall quarter
each year. A discussion followed about whether staff employees could be
involved in this program. Some faculty have expressed concern that staff
might be placed in the position of giving academic advising to these freshmen.
Employee Council will continue discussion regarding the mentoring program
with faculty and appropriate administrators to determine how classified
staff could become involved in the mentoring program.
EMPLOYEE OF THE MONTH
The winner of the Employee of the Month award for November
2000 will not be made public until the end of January. We will post the
winner and comments in the January 2001 Employee Council Minutes.
ELECTRONIC TRANSFER OF FUNDS
Several people have had questions about whether or not
CWU will make it mandatory for employees to have electronic transfer of
funds (automatic deposit). Ona Youmans said the issue was under discussion
now. Regular, continuing employees may be given a choice between EFT (having
their paycheck sent directly to a bank or credit union) or having the paycheck
mailed to the employee’s home. The paycheck advice (stub) will probably
be mailed (in sealed envelopes) to the employee’s department. Mr. Joe Antonich,
Director of Financial Services, will be invited to speak about the issue
to the Employee Council at their January meeting.
SHARED LEAVE
CWU employees may donate leave to a fellow employee who
is severely ill or injured or has a family member who is severely ill or
injured. "Severely" is defined as serious or extreme and/or life threatening.
Recipients must be off work and have used all their paid leave to be eligible.
Employees who wish to receive shared leave must notify Human Resources
and submit a doctor's certificate.
The following individuals are in need of shared leave: Larry Charles (Facilities Management), and Shirley Speer (Teacher Education).
Individuals interested in donating leave should request a Shared Leave donation form from Human Resources. Copies may also be downloaded from the HR Forms section of the Human Resources home page. Requests must be approved by your supervisor before forwarding the form to Human Resources. Donated leave is also subject to approval by your department head, and Human Resources. Annual leave may be donated in eight-hour blocks. Employees who wish to donate annual leave must retain at least ten days (80 hours) of vacation leave and cannot donate excess leave (that over 30 days or 240 hours) that he/she would otherwise lose at the beginning of the leave anniversary month. Sick leave may also be donated in eight-hour blocks. The donating employee must retain a minimum of 480 hours sick leave balance after the transfer. No more than six days of sick leave may be transferred during any twelve-month period. An employee’s personal holiday may also be donated. Please call Human Resources (963-1202), if you need a shared leave donation form.
TRAINING AND DEVELOPMENT
If you are looking for low cost training solutions, try
the Training and Development library, located in Bouillon 104. We have
videos, audiocassettes, and books, on such topics as communication, career
development, efficiency, human relations, management and supervision, leadership,
public speaking, and more. While CWU employees are always encouraged to
check out materials for personal use, we want to remind managers and supervisors
that we have a number of training sets which are intended to be viewed
in groups.
Video review: "Dealing With Conflict & Confrontation", a three part video series, produced by "CareerTrack". These videos will teach you a system of psychologically sound conflict solutions, which result in better work relationships, lowered stress, and a greater sense of control. You will be introduced to the idea that conflict has the potential to benefit everyone, if handled correctly. The ultimate goal of this series is to turn the destructive force of conflict into a tool for positive change.
ADJOURNMENT
The meeting adjourned at 4:30 p.m.
NEXT MEETING
The next meeting is scheduled for 2:00 p.m., January
18, 2001, in SUB 209. If you are a delegate and cannot make the meeting
be sure to notify Colleen Rose and to let your alternate know so that he/she
will attend.
PRESENT:
Paula Moffatt, Business and Administrative Support: Unit
B
Karol Barker, Dining Services
Shelly Voshall, Housing & Residential Services
Kari Taylor, Instructional Support: Unit A, Chairperson
Gene Wilson, Instructional Support: Unit A
Leona Lindvig, Library Services
Kerry Slaughter, Library Services
Dorothy Tenney Plant and Facilities
Ginger Linnell, Enrollment Management, Secretary
ABSENT:
Kim Thomas, Business and Administrative Support: Unit
A
Debbie Nethery, Instructional Support: Unit B
Karen Simmons, Instructional Support: Unit B
Rick Gilson, Plant and Facilities
Al Edler, Plant and Facilities
Celia Johnson, Student Services and SUB: Unit B
ALSO PRESENT:
Colleen Rose
Ona Youmans