TOPICS DISCUSSED
Everyone can access the minutes via the Internet. Just go to the CWU home page; click on "Administration," then on "VP Business and Financial Affairs," then on "meeting minutes." From here you will see a list, click on "Employee Council." (Past and present minutes are listed by date). The minutes are also on the Human Resources web page at: www.cwu.edu/~hr/minutes
PRESIDENTIAL INAUGURATION COMMITTEE UPDATE
Kari Taylor reported that seventeen committee members
are meeting every other Thursday. Four sub-committees have been formed
(events, reception, invitations and publicity, and ceremony.) The Seattle
Symphony will kick off "Inaugural October: A Celebration of University
and Community" with a concert at McConnell Auditorium. The actual ceremony
will be October 5, with celebratory events occurring throughout the month.
There will be a Westside reception for the centers on the westside of the
mountains. The Eastside centers will join us for the reception at the Ellensburg
campus in the Science Hall. Everyone on campus and in the Ellensburg community
is welcome to attend.
EMPLOYEE COUNCIL DELEGATE AREAS
We reviewed the latest organizational chart, dated 7/13/00,
for the Senior Vice-President/Provost for Academic Affairs. The reorganization
for some areas and departments is still on going; when it is complete the
Employee Council will be looking at final configurations to decide if reallocation
of Employee Council groups and delegates is appropriate. Steps will be
taken to assure that all employees have the appropriate number of delegates
on the council. For instance, because of its large number of classified
staff, Plant & Facilities currently has two delegates on Employee Council.
EMPLOYEE OF THE MONTH BULLETIN BOARD
Ann Arango and Leona Johnson completed a beautiful new
display honoring the Employee of the Month winners for the 1999-2000 year.
It’s in a glass case just inside the main door to Bouillon Hall. Stop and
take a look. There are a few people who are represented by "photo not available."
If you know Barbara Hinchliff, Margaret Taylor, or Teri Bangs, let them
know it is not too late for them to have a picture taken!
EMPLOYEE OF MONTH / SELECTION COMMITTEE UPDATE
Marilyn Thompson and Barbara Hodges reported that some
of the past committee members, Paula Moffatt and Kim Thomas, have met to
review the procedures, criteria and guidelines used by the Employee of
the Month selection committee. The sub committee has been reviewing and
clarifying the process. When nominations first arrive at Human Resources,
Colleen Rose sends a form to that employee’s supervisor for his/her comments.
The application is then forwarded (with or without supervisor comments)
to the selection committee. The selection committee meets monthly to review
all of the nominations and brings the top three candidates’ names to Employee
Council. Written comments are reviewed, and an Employee of the Month is
chosen by secret written ballot. The other nominations all go "back in
the hopper" and remain for the rest of the year. Several items are under
consideration for further clarification and possible changes. The Employee
Council will also look at the procedures for the Employee of the Year and
discuss any modifications or clarifications that need to be made. Several
members of the council stressed the importance of having the procedures
for each of these awards clearly identified and written down. The committee
will meet in a special meeting on August 3 to discuss and vote on the procedures
and select Employees of the Month for April and May. Nomination forms are
available from Human Resources, or on the web at: www.cwu.edu/~hr
SALARY INCREASE & PAYROLL
The salary schedule that took effect July 1 gave all
classified staff an approximately 3% raise. The individual salary increase
letters indicating your new salary were sent out on 7/20/00. If you did
not receive a letter, please contact Colleen Rose at 1205.
Kari commended the Payroll, Cashiers, and Human Resources departments for doing an excellent job of correcting errors when they occur and getting people paid promptly. We are still in a transition period with PeopleSoft; this past change was the first time an entire salary increase table was entered. Continue to watch your leave balances, and contact your leave recordkeeper if you notice problems. And again, a big "thank you" to all those who work hard to troubleshoot and correct errors so that PeopleSoft remains people compatible. Thank you!
DOMESTIC PARTNERS
Becky Baker will have information at the next meeting
to explain the changes to be implemented with the new "Domestic Partners"
benefits, and the impacts that we can expect.
OVERTIME/WORK SCHEDULES
The Union is currently undergoing a membership drive.
You may have had union representatives come door-to-door to your house.
While they are not allowed to solicit in your office, you may meet with
them during your breaks or lunch periods, if you wish. At CWU, Bargaining
Unit I is a union ("closed") shop, and Bargaining Unit II is open. A union
("closed") shop requires that all employees pay union dues. To change Unit
II to a union ("closed") shop would require a vote; all employees on the
active payroll and employed within the bargaining unit on the date of the
election would be eligible to vote. If you have questions about the union,
please contact Dale Hubbard, Local President, at 2984.
Kari read the flyer for the upcoming Union meeting scheduled July 25. Compensation for extra hours was one of the issues. Classified employees working over 40 hrs/week without compensation for the hours over 40 should contact your supervisor or Human Resources. All regular workweek classified staff must receive 1-1/2X in money, or you may request compensation in time. (Excepted workweek classified staff are not normally eligible for overtime.) Your supervisor decides if comp time will be granted. All comp time taken must be approved in advance and must be turned in to the leave recordkeeper on the regular leave slips. You may elect to do a voluntary schedule change (i.e., for projects or events like graduation or for personal business) to change your hours per day, but still work a total of 40 hours per week.
SHARED LEAVE
CWU employees may donate leave to a fellow employee who
is severely ill or injured or has a family member who is severely ill or
injured. "Severely" is defined as serious or extreme and/or life threatening.
Recipients must be off work and have used all their paid leave to be eligible.
Employees who wish to receive shared leave must notify Human Resources
and submit a doctor's certificate.
The following individuals is in need of shared leave: Laura Lahaie of Dining Services.
Individuals interested in donating leave to Laura should request a Shared Leave donation form from Human Resources. Requests must be approved by your supervisor before forwarding the form to Human Resources. Donated leave is also subject to approval by your department head, and Human Resources.
Annual leave may be donated in eight-hour blocks. Employees who wish to donate annual leave must retain at least ten days (80 hours) of vacation leave and cannot donate excess leave (that over 30 days or 240 hours) that he/she would otherwise lose at the beginning of the leave anniversary month. Sick leave may also be donated in eight-hour blocks. The donating employee must retain a minimum of 480 hours sick leave balance after the transfer. No more than six days of sick leave may be transferred during any twelve-month period. An employee’s personal holiday may also be donated. Forms for leave donation are available from Human Resources, 963-1202.
TRAINING & DEVELOPMENT
"Simplifying Supervision, The EAS Connection" will be
presented in Yakima on October 19 from 8:30 a.m. to 11:30 a.m. There is
no charge to attend this session, which is given by the EAS staff of the
Department of Personnel. EAS (Employee Advisory Services) provides clinical
assessment and referral of troubled employees, supervisor consultations
regarding troubled employees, and supervisor training on how to deal with
troubled employees. CWU has already paid for these services, so if you
would like to learn what EAS is about, or how to make the best use of this
resource, please register by calling EAS at (206) 720-3514, or the CWU
Training Office at 963-2288. Alternatively, this class is will be brought
to Central's campus in the spring. The Training Office will make an announcement
when that is scheduled.
ADJOURNMENT
The meeting adjourned at 3:50 p.m.
NEXT MEETING
The regular Employee Council meeting is scheduled for
2:00 p.m., on Thursday, August 17, 2000. If you are a delegate and cannot
make the meeting, be sure to notify Colleen Rose and to alert your alternate
to attend in your place.
Present:
Karol Barker, Dining Services
Marilyn Thompson, Housing & Residential Services
Kariann Taylor, Instructional Support: Unit A; Chairperson
Gene Wilson, Instructional Support: Unit A
Leona Johnson, Library Services; Secretary
Ginger Linnell, Enrollment Management & Marketing
Absent:
Kim Thomas, Business & Admin Support: Unit A
Elaine Long, Business & Admin Support: Unit A
Paula Moffatt, Business & Admin Support: Unit B
Mike Posada, Business & Admin Support: Unit B
Karen Simmons, Instructional Support: Unit B
Debbie Nethery, Instructional Support: Unit B
Dorothy Tenney, Plant & Facilities
Vernon Bier, Plant & Facilities
Jeri Francisco-Porter, Plant & Facilities
Pat Devlin, Plant & Facilities
Carola Alden, Student Services & SUB
Celia Johnson, Student Services & SUB
Also Present:
Ona Youmans
Barbara Hodges