Central Washington University

The assessment process begins by selecting a course assignment and selecting the student or group of students to assess. Student submissions may be assessed with one or more rubrics associated with the assignment, and/or may include comments and grades. Instructors may save, submit, or cancel assessments, as well as request the student to resubmit. Grades and assessments may also be published or deleted.

STEP ONE: Select the Assignment and Students to Assess

From the Dashboard click the Assignment Progress Bar that corresponds with the assignment to be assessed.

The Submission & Grades tab will open. This tab corresponds with the Assignment Progress Bar and displays the names of students identified as: Awaiting Submission, Awaiting Assessment, or assessments that have been Completed.
Select the checkbox to the left of each student to be assessed or click on the student’s name to individually assess.
Click the Assess Selected Students button.

Note If you place check marks in the boxes to select students, you must follow step 4 to assess students, by clicking on student’s names without using the check boxes, you automatically are taken to the assessment
The student submission area will open. The top section within this area displays the Student’s Name, Submission Date (if submitted), Assignment History (if the assignment was previously submitted), the Submission Status (e.g. Awaiting Submission, Awaiting Assessment), as well as options to Save, Request Resubmission, Submit Assessment, or Cancel. This area will also display any student comments and artifacts submitted (e.g. LiveText document, web link, attachment). There are also two tabs displayed below the submission and artifact information: Grade/Comments and Assessment Rubrics (if applicable).

STEP TWO: Add Comments (Optional)

If the submission includes a LiveText document the document, will open automatically with a Table of Contents. Click the page titles within the Table of Contents to review the content and provide optional comments. Instructors may click and open any non-LiveText artifact (e.g. MS Word document, web link). However, the review and comment feature is not applicable to non-LiveText documents

Within the student’s work there are areas provided to place comments.
Assessors are able place comments at the document level, page level and section level.
To add comments click on Add Comment.

Comments can also be inserted at the text level by clicking on the word or text where a comment should be provided
Enter a comment in the text box.
Click the Save icon located in the top left of the comment window.

Note: The save feature for the comments appears as a green diskette to the left of the gray X.

STEP THREE: Assess with a Rubric

To use rubric associated with the assignment, click the Assessment Rubrics tab to access the rubric(s).

Within the student submission page, click the Assessment Rubrics tab.

Click the title of the rubric. If there is only one rubric it will open automatically.
Click the cell to select the performance level for each element of the rubric. Optionally, click the title of the performance level to select all elements for the same performance level.

Note: To see the descriptors in the assessment, click on Show/Hide Rubric Description

Optionally, click the Comment Icon located to right of each element title and enter a comment.

STEP FOUR: Enter a Grade and Comments (Optional)

Within the student submission click the Grade/Comments tab.

Enter a Grade/Rating.
Enter a General Comment.

STEP FIVE: Complete the Assessment Process

After the submission has been reviewed and/or assessed, instructors may Save, Request Resubmission, Submit Assessment, or Cancel the assessment. These buttons are located in the top right of the student submission area.

	The Save button will save all comments, grades, and/or scoring on assessment rubrics, but will not submit the assessment. Instructors can select the student from the Awaiting Assessment column within the Submission & Grades tab, and continue reviewing and assessing the student.
	The Request Resubmission button will change the status of the assignment on the student’s Dashboard from View Latest Submission (yellow) to Resubmit Assignment (red). It will also change the status on the Assignment Progress Bar and Submission & Grades area in the faculty’s view from Awaiting Assessment (yellow) to Awaiting Submission (red). The student will be able to view any comments, grades, and/or scoring on assessment rubrics to the student.
	The Submit Assessment button will save all comments, grades, and/or scoring on assessment rubrics, and will complete the assessment process. The status on the Assignment Progress Bar and Submission & Grades area in the faculty’s view will change from Awaiting Submission (red) or Awaiting Assessment (yellow) to Complete (green). Submitting an assessment does not always imply that the assessments have been submitted or published to students. Instructors are able to adjust settings to release assessments to students at the time of assessment, or to publish the assessments to multiple students within the course at the same time.
	The Cancel button will cancel all comments, grades, and/or scoring on assessment rubrics not submitted.

Publish Grades

If the Publish Grades checkbox is selected in the Assignment Details, assessments will be published to students upon assessment. However, if the Publish Grades checkbox is not selected, assessments will not be ready for release to students until all students in the class have been assessed. Once all students have been assessed, the Publish Grades button will be displayed within the Submissions & Grades tab.

From the dashboard view, click the on the Assignment Progress Bar that corresponds with the assignment.
The Submission & Grades tab will open.
Click the Publish Grades button located in the top right corner of the Completed column to publish all of the grades to the students

Note: To publish grades all of the students in the course must be assessed before the instructor can publish the grades

Undo Assessments

Assessments may be moved back to the Awaiting Assessment status after they have been submitted and/or published to students.

From the Dashboard click the Assignment Progress Bar that corresponds with the assignment.
The Submission & Grades tab will open.
In the Completed column click the name of the student associated with the assessment to be modified.
Click the Undo Assessment button

The student submission status in the Assignment Progress Bar and within the Submission & Grades tab will be changed from Completed (green) to Awaiting Assessment (yellow). The information already collect is not deleted.
Faculty can now request a resubmission from the student or finish any comments or assessing that is needed.