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Treasurer

Duties

• Maintain the official budget template. (Available from: http://www.ccsc.org/northwest/docarchive/toc.html.)
• Provide template to new conference chairs, and remind them to submit (to the regional rep.) an initial budget by January of the year prior to their conference.
  • Provide copy of previous budget to new conference chair for comparison.
• Oversee reimbursements for all expenses. Maintain records of all expenses and copies of receipts.
  • Conference chairs should send receipts to the regional treasurer along with the following information:
    • The budget item that the expense is for.
    • The name of the person that the reimbursement check should be made out to.
    • The address to send the reimbursement.
  • Treasurer then forwards the reimbursement requests to the national treasurer who will dispense the funds.
  • Reimbursement for regional board meeting/travel expenses are handled in a similar way.
  • Additional notes on expenses:
    • Reimbursement is most common, but it is possible to provide advances for certain situations. Send email to national treasurer with approval of the request.
    • In the future, we will likely provide student poster awards as gift certificates (for example, to BestBuy) in order to make the process of reimbursement easier.
• Provide budget "post-mortem" for last fall's conference at the January regional board meeting.
  • Ask registrar for final income numbers during the fall after the conference.
  • Ask conference chair to provide all receipts for reimbursement prior to the January meeting.
  • Present final numbers including income and expenses at the January meeting.