• View
• Edit
• History
• Print

Registrar

Some time before paper acceptance deadline, develop the registration forms for the up-coming conference. Presenter forms call for submission to the editor; attendee forms call for submission to the registrar; partner/vendor form calls for submission to the partner/vendor chair for the upcoming conference. Note that the student form has both presenter and attendee sections.

Some time before final paper submission deadline, connect to the national CCSC database ( http://209.170.250.48/CCSC/ ) and create the conference.

After the editor has passed along the registrations from all presenters, connect to the national CCSC database and enter the registrations. Mark all as paid. Endorse the checks "For deposit only into Bank of America Account #00065 117 3234" and deposit them. Send notice of deposit to the national treasurer (original) and the national membership chair (copy). If any purchase orders were sent instead of checks, send them to the national treasurer. Maintain a spreadsheet workbook of all transactions to generate the final summary report.

Mid- to later-September, connect to the national CCSC database and enter the attendee registrations received. See above. Remind the Conference Chair or Site Chair about the national CCSC database option for generating conference badges. Either remind the Conference Chair of generating receipts from the national database or generate them yourself and send him the PDF with all the receipts. This is assuming that the Conference Chair is willing to insert the receipts into the conference packets.

At the conference, collect information on who is attending. Accept on-site registrations (and be willing to accept cash as well as checks). Make the entries into the national database so that you can generate receipts on-site and mark people as paid. See above about deposits.

After the conference, mark all in attendance as having attended the conference. Report funds received to the regional and national treasurers by categories. See first page of workbook.