3-50-255 Motor Pool Procedures

The traveler must submit the motor pool request card to Motor Pool for reservation of a car. If a car will not be available, Motor Pool will stamp the card to this effect, thus allowing the traveler to be reimbursed at the current state rate ($0.505/mile). The Motor Pool stamped card must be attached to the Travel Expense Voucher when claiming for mileage reimbursement.

Purchases of gasoline while using a Motor Pool vehicle should be made using the CWU credit card included in the vehicle. If the credit card is not available or unacceptable, reimbursement is made on the Travel Expense Voucher. Additional procedures require that the gas receipt be attached to the voucher. The voucher must be approved and assigned account coding by Motor Pool.

Additional information on Motor Pool regulations and vehicle rates may be obtained from the Motor Pool Office, 11th & D Streets, at http://www.cwu.edu/~facility/motor_pool/index.html or by calling 3259/2958.

Revised 01/12/2007