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Center for Teaching and Learning

Student Referral Policy and Procedures

A faculty member who has concerns regarding either the professional conduct of a student, or deficiencies in the knowledge, skills, dispositions, or abilities of a student may refer the student to the Candidate Admissions, Recruitment, and Retention (CARR) Committee. The Committee chair will notify the student of the referral in writing, and will specify the date, time, and place when the student is required to meet with the committee. The committee will meet within 15 business days of receipt of the referral to provide the student the opportunity to show why the referral should not result in disciplinary or corrective action. The action of the Committee will be based on the severity of the issue(s) raised in the referral and a consideration of the complete record of the student.

The Center for Teaching and Learning adheres to the Washington State competencies for knowledge, skills, and dispositions preservice teacher candidates are to demonstrate.

The Center for Teaching and Learning also adheres to the Central Washington University Student Rights and Responsibilities Policy. The Student Judicial Code (found in the CWU catalog appendices) states that the following are examples of conduct violations.

  1. Disruptive and disorderly conduct
  2. Academic dishonesty in all forms including, but not limited to, plagiarism and cheating on tests
  3. Filing a formal complaint with the intention of falsely accusing another
  4. Furnishing false information
  5. Intentionally setting off a fire alarm or tampering with fire or emergency equipment
  6. Forgery, alteration, and misuse of university documents, records, or identification cards
  7. Sexual assault in any form
  8. Actual or attempted physical or emotional abuse
  9. Recklessly engaging in conduct that causes harm to any person’s physical or mental well-being
  10. Creating noise that interferes with university functions
  11. Harassment of any sort
  12. Theft or malicious destruction
  13. Unauthorized seizure, occupation, or presence in any university building or facility
  14. Intentional disruption or obstruction of university activities or programs
  15. Intentional participation in a demonstration that is in violation of rules and regulations
  16. Possession or use of any firearm or dangerous weapon
  17. Possession, use, or distribution of any controlled substance
  18. Violation of the university policy on alcoholic beverages
  19. Conduct that violates the university policy on computer use
  20. Conspiracy to engage in hazing or participation in hazing of another

The possible actions of the committee in increasing levels of severity are as follows.

  • No Action. - The issue(s) raised in the referral lack merit or sufficient severity to warrant action, or are beyond the jurisdiction of the CARR Committee. The complaint will be removed from the student’s file.
  • Warning. - The student’s record contains evidence that shows the issue(s) raised in the referral have merit and are of sufficient severity to warrant action. The notice will warn the student that additional acts or deficiencies of such nature or other types of misconduct or deficiencies may lead to more severe action.
  • Suspension from the Teacher Preparation Program. - The student’s record contains evidence that shows the issues raised in the referral are sufficiently serious or repetitive to warrant dismissal from the Teacher Preparation Program for a stated period. The student will not be allowed to take courses in the teacher preparation program. The notice to the student will state the term of the suspension and any condition(s) that must be met before readmission is granted. The burden is upon the student to demonstrate that such conditions have been met. Suspension from the Teacher Preparation Program does not mean suspension from the university unless that action is taken by the Office of the Vice President for Student Affairs and Enrollment Management.
  • Expulsion from the Teacher Preparation Program. - The student’s record contains evidence that shows the issues raised in the referral are so severe that the student should not be recommended for teaching certification from Central Washington University. The notice will state that the student will never be allowed to obtain teaching certification from the university. Expulsion from the Teacher Preparation Program does not mean expulsion from the university unless that action is taken by the Office of the Vice President for Student Affairs and Enrollment Management.

It is recommended that faculty members begin with the CARR committee. In cases of unprofessional conduct, the committee and the referring faculty member may opt to file a complaint with Student Affairs after consultation with the CARR committee.

The decision of the Committee will be sent to the student and the faculty member making the referral. A copy of the decision will also be placed in the student’s certification file. The student may appeal any decision of the CARR Committee to the Dean of the College of Education and Professional Studies. Further appeal may be made through the Academic process of Student Affairs.

Substance of the Referral

Each referral should contain the following information.

  1. The name of the student being referred.
  2. The specific conduct or deficiency.
  3. Specific evidence that the conduct occurred or that the deficiency exists.
  4. The name and signature of the faculty member.
  5. The date of the referral.

Submission of the Referral

Referrals should be submitted to the Office of the Dean, College of Education and Professional Studies.

Referrals from the Office of the Vice President of Student Affairs and Enrollment Management.

Any student who is enrolled in education courses and who is found by the Office of the Vice President for Student Affairs and Enrollment Management to have violated proscribed student conduct will be referred by that office to the Office of the Dean, College of Education and Professional Studies for process under this policy. Action taken by the CARR Committee may be in addition to action taken by the Office of the Vice President for Student Affairs and Enrollment Management.

Focus of Concern Form (docx)

Candidate Improvement Form (docx)