To request funds from Club Senate a funding request packet needs to be filled out, this can be found in the ASCWU-BOD office in SURC 236 or on the ASCWU-BOD website.
In the event of travel, a travel authorization must be completed PRIOR to travel. Forms can be found on the Accounting website. Forms can be turned into SURC Accounting in SURC 263 prior to Dean & Provost approval and will be routed to those offices for completion (if necessary).
Before turning the completed funds request packet into the ASCU-BOD office, please stop by SURC Accounting (SURC 263) to obtain a review of the packet and receive instructions on proper documentation for reimbursement.
Return the completed Funds Request Packet to the ASCWU-BOD office (SURC 236) along with liability and medical waivers for every person attending the event. These items must be turned in 3 days prior to the Executive Board meeting where it will be considered for approval.
Attend a Funds Council Meeting to present your request for funding; meeting times will be given by the BOD office. If the funds request was for an amount greater than $200.00, you must attend Club Senate in addition to the Funds Council Meeting and request funds; meeting times will be given by the BOD office.
After completion of the event or travel, you must report back to Club Senate. If you miss this meeting, your funds request will not be funded. After reporting back to Club Senate, you have 2 weeks to turn in all relevant receipts and provide travel vouchers for reimbursement to SURC Accounting (SURC 263). In the event that all receipts have not been returned to SURC Accounting within the 2 week timeframe, only those receipts turned in will be reimbursed.
Purchases are paid on a reimbursement basis only, purchases allowable for reimbursement are:
1A receipt is any document that shows a detail of the charge(s) and proof of completion of the payment (e.g. credit/debit card charge, $0.00 ending balance, etc.)