At a Glance
- It is the student's responsibility to conduct a job search, apply for jobs, interview, and be hired
- Getting your paperwork approved takes time; make sure everything is submitted right away
- The number of credits a student is currently enrolled affects eligibility to work and hours available
- Student jobs are temporary
To Whom Does This Apply
Hiring Department Responsibility
Regular student employees may begin work as soon as the employing department has checked their enrollment status to ensure eligibility to work as a student employee (except Work-Study, these forms must be approved by Financial Aid first) AND the student employee has finished all of their hiring paperwork. Employers should immediately forward hiring documents to Student Employment for data entry into the payroll system. Delays in submitting hiring documents will delay the student's paycheck.
The employer must complete the Upload Spreadsheet or PeopleAdmin process and forward them to Student Employment for data entry prior to the first day of work. At peak times, we process hundreds of forms each week, so please be patient and know we are working our hardest. Employers are responsible for informing students of their first pay date, as forms submitted to Student Employment after the deadline will delay the first paycheck by one pay date.
Credits Enrolled Matter
Student Employees must be enrolled at least half-time (6 credits for undergraduate students and 5 credits for graduate students in a graduate degree program). If a student drops below this credit limit, they are no longer eligible to work as a Student Employee (except in summer months if the student attended spring quarter and is pre-registered for fall classes). For your convenience, we have created an easy online tutorial to help you determine how many hours you can work per week during the summer and academic year. If the student becomes or is ineligible to work as a student employee, employers may continue to hire the student, but the department must re-hire the employee as a Temp through Human Resources.
Students enrolled for 12 or more credits (10 credits if in a graduate degree program) may work up to a total of 19 hours per week while classes are in session. This limit applies to all university campus jobs combined (not per job). Off-campus Work-Study jobs are also included. Additional hours can be worked on holidays and during official university breaks, providing the student is pre-registered for at least half time credits during the term immediately following the break. Students who are enrolled full-time may work up to 8 hours per day during holidays and up to 40 hours per week during breaks. Students may work as many hours as they wish at private off-campus jobs (not through CWU) and these hours do not count toward the above maximum.
Students enrolled 6 - 11 credits are limited to 69 hours per MONTH (about 15-16 hours/week) while classes are in session. This limit applies to all university campus jobs combined. This 69 hour per month limit also applies to holidays and official university breaks. This lower limit is due to retirement system regulations (which only exempt full-time students). We apologize for this inconvenience to our part-time students.
Important note: CWU employs around 600 students during the summer months. If a student drops below 12 credits during any term of the academic year (including withdrawing from a class), they are limited to working on-campus no more than 69 hours per month during the summer months.
Students may work more than one on-campus job, providing that they do not exceed the limits described above from all their jobs combined. Students who work for more than one on-campus employer are responsible for notifying each employer, and coordinating their work hours so the above limits are not exceeded.
Student Jobs are Temporary
Student Employees are hired as temporary hourly employees. Job offers or dates listed on the hiring form are not a guarantee of employment for any specific time period, and employment is hour-to-hour. Students can quit a job and employers can terminate a student without giving advance notice. However, it is considered good practice for each to provide 2 weeks notice. Normally an employer will not terminate a student from a job unless that student is not performing their job duties in a satisfactory manner. Students and employers are strongly encouraged to frankly discuss problems before they grow, so that a solution can be worked out. Sometimes a student will be terminated (or a student will quit) because of a personality clash with their supervisor. It is important to remember that this does not mean a student has "failed." Some specific jobs and students are not a good "fit."
University jobs are open to all qualified students. Students who feel they have been discriminated against because of their race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran or Vietnam-era veteran, should contact the Office for Equal Opportunity for assistance at 509-963-2206.
Students of disability, who require accommodation, are encouraged to utilize the services of Student Employment or for help applying for jobs. Contact Student Employment at 509-963-1202 for assistance. We will be happy to assist you!