Student Employment

Forms

2012-13 SPAF Student Personnel Action Form (SPAF) Complete the SPAF now and have your student employees on the payroll when you need them!
NEW! 2013 SUMMER SPAF
NEW! 2013 -14 SPAF Student Personnel Action Form (SPAF)
Update Form for SPAF and Work-Study Personnel Action (WSPAF) Forms (please check to make sure you have the current version, please destroy old copies & download new form)
Workplace Drug and Alcohol policy statement - summarizes University policy
I-9 page at U.S. Citizenship and Immigration Services. Downloadable I-9 Form and Employer Handbook for use only by CWU Center Supervisors. All Ellensburg campus students (except international students) must complete the I-9 form at Student Employment office, Bouillon 140. International Students, please complete the I-9 form at the Office of International Studies and Programs at the International Center, Room 101.
Criminal Background Inquiry Effective Spring quarter 2012, criminal background checks are required for student employees. All new student employees and current student employees who have not previously had a background check must authorize a background check.
- All CWU background inquiries are conducted by HireRight, a third-party vendor. Students must provide a valid email address to the Student Employment office along with the job title, hiring department, and supervisor; HireRight will contact the student via email to authorize the check. Students, to facilitate this process, please check your SPAM settings to ensure that you will receive emails from customersupport@hireright.com. When you receive the notification to complete the on-line authorization, please do so as soon as possible. (Personal data such as SSN and address will be required; this information is valid to the process and you may be assured that HireRight will keep your personal information secured.)
- As an alternative, students may come to the Student Employment office (Bouillon 140) to complete and sign a paper authorization form.
- NOTE: After authorizing the background check, students may begin working while the check is in progress. However, the student employee and supervisor need to be aware that continuation of employment is contingent upon a review of the background check results.
CWU Payment Card Procedure Positions which will store, process, transmit or have access to multiple credit card information of customers at one time must comply with the provisions of the "Visa and MasterCard Payment Card Industry Security Standards".
Public Employee's Retirement System (PERS) Waiver Form
Student Employee Timesheet - Print and have students complete in ink each pay period.
Work-Study Hours Tracking Form - Paper version, please print and track by hand
Work Study Tracking - Excel Spreadsheet Try it! Enter your student's details and it calculates and tracks the hours for you! (Please note that this spreadsheet is a helping tool only, it does not replace the CWU approved Time Sheet available through Human Resources.)