Sport Clubs

Travel Itinerary

This form must be completed anytime your club travels regardless of the purpose. It is important to communicate with our staff if you intend on traveling, even if it is only a possibility. Please complete the following information once you are aware you are traveling, at LEAST 2 WEEKS IN ADVANCE! The sooner we have this information the better!

Club

Destination (City/State):

Date of Departure:

Month

Day

Year

Time of Departure:

Time of Return:

Date of Return:

Month

Day

Year

Name of Event or Opponent:

Purpose of Trip

League Match

Tournament

Regional Event

National Event

Community Service/Fundraiser

Other

Please check this box if you would like to request a University Recreation Vehicle to use during your trip.

How will the club benefit from this trip?

Please list the members traveling on this trip below. Please note, each member MUST have insurance, completed a Collegiate Sport Club Waiver, Medical History Form and an Athlete Code of Conduct.

Is there a registration fee?

Yes

If yes, how will this be paid?

Funding Breakdown

Vehicle Rental Cost:

Gas:

Number of Rooms:

Cost per Room:

Cost per Night:

Number of Rooms x Cost per Room

Number of Nights:

Total Cost of Rooms:

Number of Nights x Cost per Night

Registration Fee(s):

Other Funding Description

Other Cost:

Total Cost:

Source of Funds:

Club Account

Sport Club Funds:

Other (Explain):

Other (Amount):

Please list all the names of individuals who MAY BE TRAVELING with the club.

This information is extremely important! This list may change before you actually travel. It is important you tell us exactly who is traveling the day you depart. This should be done by calling (509) 963-3516 and leaving a message. Text a staff member after making the call so they know this has been done.

PLEASE NOTE: Be sure that EVERYONE TRAVELING has a completed waiver with emergency contact information on it and submitted it to our office!!

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