Minutes October 8, 2008
Julia Cain called the meeting to order at 5:30 p.m. and attendance was taken.
Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Scott Robinson, Brook Rutledge, and Brent Weisel. Excused: Wendy Williams (still waiting for appointment)
Brent Weisel moved to approve the minutes as presented. Caitlin Morrison seconded. Motion carried. (9 in favor.)
Reminder that in accordance to the Guidelines, the supplemental requests are presented (10 minutes for presentation and 10 minutes for questions and answers) then at the following week’s meeting, the request is discussed and a vote is taken.
Parade of Nations – Domonique Meeks presented a request for funding of the Third Annual Parade of Nations fashion show including a live performance of Yerba Buana, a Latin Fusion band. The proposal is for two performances of the band (one performance on the Ellensburg Campus and the other performance possibly in Yakima or Wenatchee) and a master class. Last year, the attendance was over 600 and more are expected this year. The proposal is for $23,600, including $9,000 for airfare, instrument rental, lodging, master class, and facility charge; $600 for promotion; and $14,000 honorarium (2 performances). The fashion show would only be held on the Ellensburg campus, but the band will perform at both locations-Ellensburg and Yakima or Wenatchee. The committee would like to know the specifics of the proposed committed dollars. The Parade of Nations is scheduled for November 20, 2008; and if supplemental funds are awarded, they would not be approved until the December Board of Trustees meeting. The committee would like to know what the plan for payment to the band would be before BOT approval is granted. Scott Drummond added support of the fashion show and bringing the band to campus and is willing to help with promotion. As a reminder, this proposal will be voted on at the next S&A meeting. It was suggested committee members could call or email Domonique Meeks with their questions so he will be prepared next week.
Review of the Spending Guidelines: Jack Baker shared Washington State Legislation-- RCW 28B.15, "Services and Activities Fees Guidelines governing establishment and funding of programs." The current S&A guidelines incorporate these state mandates. Mr. Baker encouraged committee member to review the legislation.
Jack Baker and Ed Day reviewed the new guide for service providers: "Spending Your S&A Fee Allocation, A guide for Advisors, Staff and Students." The guide shows service providers how to spend and account for their S&A funds and also provides a section of commonly-asked questions. Jack reviewed the commonly-asked questions with the S&A committee so they know what is expected of the providers after the funds have been allocated.
The next meeting is Wednesday, October 15, 2008, at 5:30 p.m.
The meeting adjourned at 6:50 p.m.