Meeting called to order:
Paul Stayback called the meeting to order at 5:33 p.m.
Added to the agenda Election of Chair, after election of Vice Chair. Agenda approved as changed. It should be noted that the revised S&A Guidelines have not been approved. We are operating under the S&A Guidelines that were approved at the June 10-11, 2010 Board of Trustees meeting. The new guidelines are in process through the channels.
Student Members: Ahmed Almatrouk, Isa Harrison, Sheila Jones, Jason Leatherman, Brad Nelson, Paul Stayback. Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Sharon Jonassen, Kay Kenison, Scott Robinson, and Wendy Williams. Guest: Ivana Trottman, student member of the Board of Trustee
Approval of Minutes:
Approval of the minutes from June 1, 2011: Brad Nelson moved to approve the minutes. Jason Leatherman seconded. Motion carried. (Brad Nelson was the only member from last year's S&A Committee)
Ivanna Trottman was introduced and she is the new student representative to the Board of Trustees and was a member of last year's S&A Committee.
Paul Stayback mentioned that we will be following the current guidelines and are waiting for the revisions to be approved by the Board of Trustees. The ASCWU BOD will be sent the S&A agenda and materials before the Wednesday meeting and encouraged to attend.
Jack Baker explained that at the beginning of next year, we will start the third year of updates from S&A providers explaining their programs, how their money has been spent and the benefit to students.
Election of Vice Chair:
Jason Leatherman was nominated for the position of Vice Chair.
Brad Nelson made a motion to approve Jason Leatherman as Vice Chair for the S&A Committee. Sheila Jones seconded. Motion carried.
Election of Chair:
Paul Stayback was nominated as chair of the S&A Committee.
Brad Nelson made a motion to approve Paul Stayback in the position of chair of the S&A Committee. Jason Leatherman seconded. Motion carried.
In the proposed guidelines that are waiting to be approved by the Board of Trustees, the Chair will be the Executive Vice President from the ASCWU BOD, therefore, the S&A Committee chose to elected Paul Stayback, the current Executive Vice President on the ASCWU BOD. Supplemental or Base Funding Requests – Presentations: None at this time, but three are on hold, because the first two sessions of S&A are training sessions.
Supplemental or Base Funding Requests to be voted on: None
Training for S&A Committee review of policies and procedures:
The schedule of S&A meetings for this year has listed several meetings that will be cancelled because of holidays, finals week and school breaks. The committee was reminded to consider the S&A meeting date and time, when joining clubs and organizations, and setting class schedules for upcoming quarters.
Jack Baker reviewed the following:
Jack reviewed the guidelines and brought to the committee's attention the attendance guidelines and the procedure for supplemental funding, which the committee will be authorizing during this year, and the priorities given for consideration.
Timeline for processing items to the Board of Trustees has increased with items being reviewed by the Business and Finance Committee and the Provost before going to the President's office one month before the Board of Trustees meeting. This can be a problem getting items approved. We will be working on clarifying this timeline.
Do we wish to broadcast on CWU TV? The fee is $25.00 each time. There were questions on timing and how many times it would be broadcast, if they are archived-how long, or video on demand.
Streaming live—is it saved and rebroadcast? Are they archived and how to access if they are?
Do you wish to have the Parliamentary Procedures training by Dr. Backlund? The committee agreed this was a good idea. We will schedule him for the third week, October 19, and also hear the supplemental requests which are waiting.
Committee application is online at the ASCWU BOD website if anyone knows of someone who is interested in serving on several available committees, including S&A. Please have them apply.
Jack Baker will be out of town next Wednesday, but Sharon Jonassen will be presenting the financial training.
Schedule of Next Meeting:
Next meeting October 12, 2011 in SURC 301 starting at 5:30 p.m.
The meeting adjourned at 7:52 p.m.