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Services and Activities

Minutes - Oct 29, 2008

Services and Activities Fee Committee

Minutes October 29, 2008

Meeting called to order:

Julia Cain called the meeting to order at 5:32 p.m. and attendance was taken.


Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Brook Rutledge, Brent Weisel, and Wendy Williams. Excused: Scott Robinson

Approval of the minutes from October 22, 2008:

Brook Rutledge moved to approve the minutes as presented. Megan Hammond seconded. Motion carried. (All in favor)

Public Comment:


Supplemental Requests:

Amnesty International CWU – Devin Rogers: Amnesty International CWU is requesting funds to support travel and associated costs related to attendance at the Western Regional Conference of Amnesty International, USA in Pasadena, California on November 7-9, 2008. This will give 3-4 students the opportunity to come together with others and learn about current world issues and how they can get involved. On their return, Amnesty International has scheduled November 14, in the SURC Pit, A Day of Darfur, and their attendance at this conference will greatly help in the presentation and discussion. Ms. Rogers gave several cost options and it was suggested that they stay at the hotel with the conference and use the shuttle service. The projected cost is $2,565.35 for conference expenses and $40.00 for the presentation on November 14. The vote on funding by the S&A Committee is usually done the following week, but because of the lateness and lack of funding possibilities, Wendy Williams made a motion.

MOTION: Wendy Williams made a motion to consider the proposal by Amnesty International at this meeting of S&A rather than waiting for the next meeting, because of travel arrangements. Stephanie Oberlander seconded. Motion carried. (8 in favor, 2 no)

Discussion: Devon Rogers has contacted others about providing funding, but the amount is very minimal. If they do not get funding from S&A, they would not be able to go to this conference, and bring back information for their scheduled "Day of Darfur" program.

MOTION: Caitlin Morrison made a motion to approve $2,255 to fund 4 students to go to the Amnesty International, USA Western Regional Conference in Pasadena, California. Brook Rutledge seconded. Motion carried. (8 in favor, 2 abstentions)

Town Hall Event—Jonathan Ingram, Psychology Club: The Psychology Club has an opportunity to bring a Town Hall event to Central’s campus. They are requesting $1,100.00 to help with expenses for the facilitators.

MOTION: Stephanie Oberlander made a motion to approve $1,080 $1,100 to help with funding the Town Hall Meeting scheduled for November 12. Megan Hammond seconded. Friendly amendment: The amount requested from last week’s minutes was $1,100. Motion carried. (9 in favor, 1 abstention)

New Funding Request Form – Ed Day: Ed Day reviewed the new Funding Request form that will be used for all base budget funding requests. Several suggestions were made and Ed will update the form. The form will be available on the website and there will be a workshop to explain the new form and the process to the requestors.

Discussion related to extra dollars in S&A fund: Jack Baker made a recommendation to set aside the extra dollars for a "rainy day," with the uncertainty of the economy and what may be needed in the future. These funds can certainly be used, if the need arises. Brent Weisel agreed, and Wendy Williams also mentioned the change to the new 4-year budget cycle may have an impact on the funds. The committee was in agreement to set aside and not spend the extra S&A funds at this time.

Vote on allocation of Supplemental funding amount: Stephanie Oberlander made a motion to set the supplemental fund at $250,000. Riley LaMie seconded. Motion carried. (All in favor)

Schedule of Next Meeting:

The next meeting is Wednesday, November 5, 2008, at 5:30 p.m.

For the good of the order

Caitlin Morrison moved to adjourn, Brent Weisel seconded. Motion carried. The meeting adjourned at 6:50 p.m.