Services and Activities

Minutes - Oct 28, 2009

Services and Activities Fee Committee

Minutes October 28, 2009

Meeting called to order:

Tyler Anderson, Chair, called the meeting to order at 5:32 p.m. and attendance was taken.


Tyler Anderson, Jack Baker, Kiley Baker, Ed Day, Kay Kenison, Scott King, Pedro Navarrete, Brad Nelson, Scott Robinson, Lauren Short, and Wendy Williams. Excused: Teri Willard

Approval of Minutes:

Approval of the minutes from October 21, 2009: Scott King moved to approve the minutes as submitted. Kiley Baker seconded. Motion carried. (1 abstention)

Public Comment:

No public comment.

Supplemental Requests:

Central Transit: Sergeant Tim Stowe presented a supplemental request for $50,000 for Central Transit. He gave a brief history on Safe Ride that was originally an on-call service to today’s transit system with 25 scheduled stops operating in the morning (7:30 a.m.-9:30 a.m.) and afternoon/evening (2:00 p.m. to midnight) and a ridership of 41,838. They currently receive funding from HopeSource/WADOT Grant, Central Washington Disability Resources, Elmview Industries and CWU Student Fee ($3.00 per student per quarter-no fee for summer). The budget for 2009-2010 is $246,047 and the anticipated shortfall is $50,000. Approximately 70-80% of the riders are CWU students. It was decided last year to not ask for a fee increase with the anticipated 14% tuition increase and the athletic fee being increased. This supplemental request is for one-time funding and they will continue to apply for grant funding. They employ students to drive the buses. The committee will review the request and it will be decided and voted on at the next S&A meeting.

Report back from Supplemental recipient-Godfried Adjepong:

Last year the S&A Committee gave supplemental funds for Godfried to travel to Ghana for research on water quality. As he visited the sites and interviewed people his research was expanded. One of the biggest problems in the area is illegal mining and the effects on the water quality as well as the shortage of water during the dry season. He is hoping to bring increased awareness of the problem and suggestions to policy makers. He will be presenting his paper this spring and committee members are invited to attend.

Supplemental Request to be voted on:
Student Fashion Society-Stephanie Sype: The supplemental request is for $9,368.00 to cover the tour, shuttle for the tour and airfare for 16 students to travel to Los Angeles Fashion District in February 2010.

MOTION: Pedro Navarrete made a motion to approve $9,368.00 in supplemental funds for the Student Fashion Society trip to the Fashion District in Los Angeles. Brad Nelson seconded. Motion failed. (1 in favor, 1 no, 4 abstention.)

Discussion: Lauren Short representing the Board of Directors suggested paying for airfare or tour bus to support the club and the educational trip.

MOTION: Brad Nelson made a motion to approve $7,352.00 for the airfare and tour for 16 students. Scott King seconded. Motion carried. (5 in favor, 0 no, 2 abstentions)

Discussion on Readership Program:
Currently the Seattle Times and the Daily Record are being paid for out of the Flex budget and USA Today want to be included in the Readership Program. Last year, USA Today was not available on campus. The Daily Record for fall, winter and spring is $2,566 and the Seattle Times for fall, winter and spring is $3,840. The quote for USA Today for winter and spring is $5,628 or the rate for 3 years is $24,086 (a reduction in the price). It was suggested that we have other quotes from other national newspapers or we could approach and have papers delivered for one month to see the utilization of these papers. The committee will review this proposal for next week’s meeting and in the mean time members will check with other students regarding their utilization of newspapers.

S&A Providers Reviews:
This will be brought back to the committee next week.

Setting Supplemental funds baseline for 2009-2010:
MOTION: Brad Nelson made a motion to set the supplemental funds baseline at $300,000 for 2009-2010. Pedro Navarrete seconded. Motion carried. (7 in favor, 0 no, 1 abstention)

The reserve is being maintained at 20% of the budget.

Other business:
  • Jack Baker asked the committee if they would like copies of the supplemental requests brought to the meetings. The committee agreed that members could read their emails and print their own copies.
  • In-depth reviews: The committee will review a third of the providers each year in the next three years. The fourth year will be presentations by the providers for their next 4-year cycle funding. Wendy Williams volunteered to organize the list of providers for in-depth reviews. It was decided that several would not need to be considered for reviewed at this time.
  • Ed Day has been working with the State Auditors-accountability audit reviewing the S&A Committee process. The Auditors are insuring that that student money is being spent on student services and the rationale of increasing the S&A fee to 14%. (The increase has been tied to the tuition increase for several years and was continued during last year’s S&A decision.) Ed said it is an interesting process working with the auditors and he hopes that they will provide clarification and feedback for the S&A committee and their service providers.
  • Jack Baker received a memo from the University Suggestion Box regarding the “centers” (service providers on the second floor of the SURC). These suggestions will be taken into consideration as the in-depth reviews are done in the next few years. Jack will respond to the inquiry.
  • Central Transit may be making a supplemental request next week.

Schedule of Next Meeting: November 4, 2009.


The meeting was adjourned at 7:15 p.m.