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Services and Activities

Minutes - Oct 26, 2011

Meeting called to order:
Paul Stayback called the meeting to order at 5:36 p.m.

Attendance:
Student Members: Adam Fields, Isa Harrison, Sheila Jones, Jason Leatherman, Brad Nelson, and Paul Stayback. Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Sharon Jonassen, Kay Kenison, Scott Robinson and Wendy Williams.

Absent:
Ahmed Almatrouk

Agenda:
Paul Stayback would like to add the discussion of the S&A guidelines to the agenda under new business, after the discussion on TV broadcasting.

MOTION:
Brad Nelson made a motion to add the discussion of the S&A guidelines to the agenda under new business, after the discussion on TV broadcasting. Adam Fields seconded. Motion carried.

MOTION:
Brad Nelson made a motion to approve the agenda as amended. Adam Fields seconded. Motion carried.

Approval of Minutes:

MOTION:
Brad Nelson made a motion to approval the minutes of October 19, 2011 as presented. Sheila Jones seconded. Motion carried.

Chair's Report:

  • Meeting scheduled for Friday, October 28, at 2:00 pm in SURC 202 about reorganization of Publicity.
  • Paul Stayback shared a resolution from Steven Ross, ASCWU BOD President: Resolution in dissent of retention incentive offered by the CWU Board of Trustees to CWU President James Gaudino.


Public Comment:
None.

Supplemental or Base Funding Requests – Presentations:
12004 – PESH National Conference – Stefan Ward: The PESH Club is requesting $26,916.00 in supplemental funds to go to the AAHPERD National Conference in Boston, MA on March 12-17, 2012. The PESH Club hopes to take 32-36 students to this conference and each student is expected to help with expenses like food, registration and travel to and from the airport. The students are expected to wear their CWU clothing and create an information portfolio at the conference as a resource for other students not able to attending. PESH is planning 3 fundraisers and will also be going to club senate and academic senate to help with funding. There are only 5 or 6 who attended last year that are hoping to go to this year's conference. Attendance will be prioritized by club participation, fund raising and attending club events, and are committed financially, plus will be creating informational notebooks for other students. This is an open conference that any school who is interested can attend. This supplemental request will be voted on at the next S&A meeting.

12002 Jazz Educators National Conference – Chris Bruya: The CWU Jazz Band 1 (18 students and faculty director) has been invited to attend the Jazz Educators Network National Conference in Louisville, Kentucky, on January 4-8, 2012. The CWU Jazz Band I is requesting $13,800.00 in supplemental funds towards their total expense of $24,620.00 with fundraising and grants expected to raise $10,820.00 including $75.00 per student for food costs. The Jazz Band 1 was selected based on a recorded submission and is the only northwest college selected. The benefits to CWU are the professional connections and networking with others, an increase in their performance skills and educational experiences which benefit themselves and others in the CWU music department. There is an increase in transportation expenses as the instruments are extra baggage as well as the oversize/overweight fees for the larger instruments. This proposal will be voted on at the next S&A meeting.

12005 Family Studies National Conference – Sabrina Enders: The supplemental request is for $9,381.85 for student travel to the Annual Conference of the National Council on Family Relations on November 16-19, 2011, in Orlando, Florida. There are 20 students planning on attending this conference and they will be going to academic senate and club senate to requests funds as well as doing fund raising to also help. This is an open conference and there is only one student who has attended a prior conference. The students will be providing for their own personal expenses, including food. Faculty is not included in this proposal; they have another source of funding.

MOTION:
Jason Leatherman made a motion to vote on request #12005 Family Studies National Conference at the end of the other requests to be voted on tonight. Sheila Jones seconded. Motion carried.

Supplemental or Base Funding Requests to be voted on:
12003 Intercollegiate Ethics Bowl Regional Competition- Dr. Matthew Altman: The supplemental request is for $300.00 reduced because one team of 6 students will compete in Seattle on November 5, 2011.

MOTION:
Isa Harrison made a motion to fund $100.00 in supplemental funds for Item #12003 Intercollegiate Ethics Bowl Regional Competition. Brad Nelson seconded.

AMENDED MOTION:
Isa Harrison amended her motion to fund $300.00 in supplemental funds for Item #12003 Intercollegiate Ethics Bowl Regional Competition. Brad Nelson agreed. Motion carried.

12001 Douglas Honors College (DHC) attending Western Regional Honors Council (WRHC) Conference – Dr. Matthew Altman: The supplemental request is for $19,830.00 for the WRHC in Albuquerque, New Mexico, held April 12-14, 2012, and they would like to send 15 DHC students and 2 DHC faculty.

MOTION:
Brad Nelson made a motion to vote down the proposal #12001 Douglas Honors College (DHC) attending Western Regional Honors Council (WRHC) Conference. Motion died-no second.

MOTION:
Isa Harrison made a motion to fund $10,000.00 in supplemental funding for #12001 Douglas Honors College (DHC) attending Western Regional Honors Council (WRHC) Conference. Jason Leatherman seconded. Motion failed.

MOTION:
Isa Harrison made a motion to fund $7,000.00 in supplemental funding for #12001 Douglas Honors College (DHC) attending Western Regional Honors Council (WRHC) Conference. Adam Fields seconded. Motion carried.

12005 Family Studies National Conference – Sabrina Enders: The supplemental request is for $9,381.85 for student travel to the Annual Conference of the National Council on Family Relations on November 16-19, 2011, in Orlando, Florida.

Paul Stayback brought up a concern that this request has not been reviewed by the ASCWU BOD. It was decided that the ASCWU BOD could bring their concerns back to the committee at the next meeting.

MOTION:
Jason Leatherman made a motion to fund $9,381.85 in supplemental funding for the Request #12005 Family Studies National Conference on November 16-19, 2011, in Orlando, Florida. Sheila Jones seconded.

AMEND MOTION:
Isa Harrison made an amendment to the motion to fund the 5 graduate students to the Family Studies National Conference on November 16-19, 2011, in Orlando, Florida. Adam Fields seconded. Motion failed.

MOTION:
Isa Harrison made a motion to fund ½ of the requested amount or $6,790.00 in supplemental funds for the Family Studies National Conference on November 16-19, 2011, in Orlando, Florida. Jason Leatherman seconded. Motion carried.

New Business:
Discussion regarding the TV broadcasting of S&A Committee meeting: The broadcast for the S&A meeting would cost about $25.00 per hour and the meeting usually last over two hours. Because we can use the streaming tape to send to the TV Department, there will be no charge. The additional hour would be pro-rated. A CD of the S&A meetings has been requested. The CD can be given to the TV station and it can be broadcast without charge. A time slot needs to be selected and they will try to keep the same time each week. There could be an announcement at the beginning or end of the meeting or a sign showing the email or phone number to call for feedback. It was suggested we could have an announcement on the screen at the beginning of the meeting.

MOTION:
Scott Robinson made a motion to schedule Monday late afternoon or early evening to air the previous week's S&A meeting. Jason Leatherman seconded. Motion carried.

S&A Guidelines:
Paul Stayback was concerned that the Provost office changed the submitted S&A Guidelines without returning for further review by the S&A Committee. The change added 1 or 2 student members from a University Centers. It was felt that the suggested change should have been sent back to the S&A committee for further consideration before moving the guidelines ahead with changes that have not been approved by S&A. Paul Stayback will write a letter to the Provost regarding bringing the guidelines back to the S&A Committee for further consideration and approval before sending on to the Provost.

It was discussed that the logistics of a center student as a S&A member could prove a hardship, but it could be considered by using phone calls or telecommunication. It has been discussed in the past, but solutions were never found. This could be put on a future agenda.

Schedule of Next Meeting:
Next meeting November 2, 2011 in SURC 301 starting at 5:30 p.m.

Motion to Adjourned:
Adam Fields moved to adjourn. Jason Leatherman seconded. Motion carried.
The meeting adjourned at 7:55 p.m.