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Services and Activities

Minutes - Oct 19, 2011

Meeting called to order:
Paul Stayback called the meeting to order at 5:36 p.m.

Student Members: Ahmed Almatrouk, Isa Harrison, Sheila Jones, Jason Leatherman, Brad Nelson, Paul Stayback. New Member: Adam Fields Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Sharon Jonassen, Kay Kenison, Scott Robinson and Wendy Williams. Other: Dustin Waddle-Ford

Paul Stayback would like to amend the agenda to include S&A Chair Election placed on the agenda before the Chair's Report.

Jason Leatherman made a motion to add the Chair Election to the agenda before the Chair's Report. Brad Nelson seconded. Motion carried.

Brad Nelson made a motion to approve the agenda as amended. Jason Leatherman seconded. Motion carried.

Approval of Minutes:
Approval of the minutes from October 12, 2011: Isa Harrison moved to approve the minutes as presented. Sheila Jones seconded. Motion carried.

Election of the Chair: Paul Stayback shared an opinion by the Attorney General regarding the chair position on the S&A Committee. Paul decided to step down so that an election for the position could take place. Jason Leatherman moved into the chair position.

Ahmed Almatrouk nominated Paul Stayback to the position of chair of the S&A Committee. Paul Stayback accepted the nomination, no other nominations were heard.

The vote was taken for Paul Stayback to be elected as chair of the S&A Committee. 6 votes in favor, 1 abstention. Paul Stayback was elected chair of the S&A Committee. Paul took his seat as chair of the committee.

Chair’s Report:

  • Updated guidelines were handed out. These were approved by the Board of Trustees on June10-11, 2010. The revisions to the guidelines from last year (2010-2011) are still waiting to be approved.
  • Each supplemental request is being numbered this year (12_ _ _) according to how they come into the office. The numbering is for clarity on the supplemental requests being presented, reviewed and approved.
  • Dustin Waddle-Ford was originally added as a member of the S&A Committee. The 2010 guidelines only listed 6 student members on the committee. When the new guidelines are approved, two more S&A student members will be needed.

Public Comment:

Training – Parliamentary Procedures – Phil Backlund:
Phil Backlund presented the "Fundamentals of the Parliamentary Procedure" and the "Principal Rules Governing Motions." He also suggested the easiest to understand book on parliamentary procedures is “The Standard Code of Parliamentary Procedures” by A. Sturgis. He highlighted important procedures and answered questions from the committee.

Supplemental or Base Funding Requests – Presentations:
12003 Intercollegiate Ethics Bowl Regional Competition- Dr. Matthew Altman: The Ethics Bowl will be in Seattle on November 5, 2011 and plan on sending a team to participate. The request has been reduced to $300.00 because one team of 6 students will be taking one van to Seattle. This is not a club, so it does not qualify for club senate and not sure about academic senate. This proposal will be voted on at the next S&A meeting.

ASCWU-BOD sends request FY12003 forward without any endorsements, objections, reservations or stipulations for consideration by the S&A Committee.

12001 Douglas Honors College (DHC) attending Western Regional Honors Council (WRHC) Conference – Dr. Matthew Altman: The supplemental request is for $19,830.00 for the WRHC in Albuquerque, New Mexico, held April 12-14, 2012, and they would like to send 15 DHC students and 2 DHC faculty. In the past the DHC was able to fund the trip using its own budget, but since their budget is in Ledger I and DHC has less than $2,000.00 in Ledger II, but Ledger II prohibits funding students or faculty travel out of state. For students or faculty to participate, they must submit presentation proposals and those that are selected will present their papers at the conference and receive feedback on their work. Funding sources cannot be requested until proposals are accepted and cannot be accepted unless they can pay for their trip. Students will also hear others present their papers and interact with other honors students. This academic conference is open to students and faculty from honors programs in all of the WRHC’s member institutions. The committee will meet next week to discuss this supplemental request.

ASCWU-BOD sends this request FY12001 (Western Regional Honors Council) forward with objections. The grounds for objection are the line items included for faculty travel, registration, hotel, and meal allowance. The ASCWU-BOD also objects to the line item of meals for students. In addition, request FY 12001 shows no other request from funding bodies on campus.

Supplemental or Base Funding Requests to be voted on:
None. New Business:
Discussion regarding the TV broadcasting of S&A Committee meeting. The broadcast for the S&A meeting would cost about $25.00 per hour and the meeting usually last over two hours. The broadcast would be rebroadcast and it would be hoped at the same time each week. This is cable only. The TV broadcast would be in addition to video streaming. This year they are counting how many are watching the streaming. It was suggested to continue with the streaming and see how many are watching before adding the TV broadcast to see if it would be worth the additional cost. Last year, the S&A hired student was on the radio once a week and also accessed students through social media use and did not seem to be a worthwhile addition to the committee, but we could hire another student if the committee felt it was needed. An ad could be run in the Observer about S&A and seek feedback from students. Isa Harrison and Jack Baker will meet with Phil Backlund to find answers to questions about the TV broadcasting of the meetings.

Jason Leatherman made a motion to table the discussion on the TV Broadcasting of S&A meetings until more information is received from Phil Backlund. Adam Fields seconded. Motion carried.

Other Business:
The web-link would be kept on the site indefinitely according to Carmen Rahn.

Schedule of Next Meeting:
Next meeting October 26, 2011 in SURC 301 starting at 5:30 p.m.

Motion to Adjourned:
Brad Nelson moved to adjourn. Jason Leatherman seconded. Motion carried.

The meeting adjourned at 7:40 p.m.