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Services and Activities

Minutes - Nov 9, 2011

Meeting called to order:
Paul Stayback called the meeting to order at 5:31 p.m.

Student Members: Adam Fields, Isa Harrison, Jason Leatherman, Brad Nelson, Paul Stayback and Dustin Waddle-Ford. Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Kay Kenison, Scott Robinson and Wendy Williams.
Excused: Sheila Jones, and Sharon Jonassen


MOTION: Jason Leatherman made a motion to approve the agenda as presented. Dustin Waddle-Ford seconded. Motion carried.

Approval of Minutes:

Brad Nelson made a motion to approval the minutes of November 2, 2011 as presented. Adam Fields seconded. Motion carried. (1 abstained)

Communication: Paul Stayback noted the letter from Steve Ross, President ASCWU-BOD regarding Supplemental Budget #12006 National Adaptive Physical Education Conference: "The ASCWU-BOD sends request FY12006 forward without any endorsements, objections, reservations or stipulations for consideration by the S&A Committee."

Chair's Report:
The state auditor has been unavailable.
James Rae is sitting in for Steve Ross, ASCWU-BOD representative.

Public Comment:

Supplemental or Base Funding Requests – Presentations:

Supplemental or Base Funding Requests to be voted on:
12006 – National Adaptive Physical Education Conference-Stefan Ward, Brittanie Petersen, Debra Laulainen: The supplemental request is for $630.00 for travel expenses to the National Adaptive Physical Education Conference in Long Beach, California, on November 17-20, 2011.

Adam Fields made a motion to fund $630.00 in supplemental funds for travel expenses to the National Adaptive Physical Education Conference in Long Beach, California, on November 17-20, 2011. Brad Nelson seconded. Motion carried.

Old Business:

Update regarding the TV broadcasting: Jack Baker talked to Lola Gallagher regarding advertising. It would cost $20.00 per session, $165.00 per quarter or $500.00 for the year to advertise on the TV located in the SURC. Graphics can assist through Lola Gallagher in Publicity. Since there are only two meetings left this quarter, it was suggested that S&A have an advertising campaign in place to start the first of the year and run for one quarter with streaming for feedback. Paul Stayback suggested replies could be made to the ASCWU BOD office.

New Business:

Review of the administrative fee process and outcome—Jack, Ed and BOD members:
Jack Baker gave the history of how the administrative fee came to be charged to the S&A Committee and what was being charged for in the "market basket." The result was the administrative fee of $790,832.00 being assessed to S&A for their providers. Ed Day also helped explain how the market basket came to be and the intent to distribute the "fee" equitably over all users of services. Central went from being state-funded to being state-assisted. Currently, it seems S&A is being charged the administrative fee in addition to some S&A providers also being charged. Sharon is continuing to research the problem.

Adam Fields made a motion defund the administrative fee on December 31, 2011. Jason Leatherman seconded. Motion carried-unanimous. Paul Stayback will send a letter requesting this item be placed on the Board of Trustees agenda for the December meeting.

The S&A committee continued to discuss the ramifications of this decision and how it will affect the students, tuition and services provided. The cost of attendance could rise or services could be cut or a reduction in quality, it is hard to say what the ramifications will be. It was suggested to defund the administrative fee, and also reduce the 11% tuition increase that went into effect to offset the administrative fee charged to S&A providers. It was suggested to wait until the end of the quarter, but the Board of Trustees does not meet again until February and it was felt this needs to be addressed so it could be resolved through dispute resolution if needed. Feedback will be appreciated and can be through the ASCWU BOD office.

Public Comment:

Schedule of Next Meeting:
Next meeting November 16, 2011, in SURC 301 starting at 5:30 p.m.

Motion to Adjourned:
Dustin Waddle-Ford moved to adjourn. Jason Leatherman seconded. Motion carried.
The meeting adjourned at 7:00 p.m.