Services and Activities

Minutes - Nov 28, 2007

Services and Activities Fee Committee Minutes

November 28, 2007

Meeting called to order: Brent Weisel called the meeting to order at 5:10 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Bob Hood, Kay Kenison, Kevin Kimball, Jeremy McCann, Sara Peung, Scott Robinson, Brent Weisel, Teri Willard, and Wendy Williams. Excused: Krista Bjorge. Others: Derrick Peacock and Katie Underwood-ASCWU-BOD, Scott Drummond, and Janie Charlton.

Approval of the minutes from November 14, 2007: Sara Peung moved to approve the minutes as presented. Bob Hood seconded. Motion carried. (9 in favor, 1 abstention).

Public Comment: No one was present for public comment.

REPORTS

Update Child Care Committee – Katie Underwood:

Katie Underwood updated the committee on the status of the Child Care Committee. She is working with Katrina Whitney and the child care committee should be formed by the beginning of next quarter. Katie will report on the progress at the next S&A meeting.

Base Budget Funding Models – Brent Weisel and Ed Day:

Brent Weisel and Bob Hood met with Ed Day to review Base Budget Funding. Brent encouraged all S&A committee members to meet with Ed Day to gain further information regarding Base Budget Funding. Ed Day is available over the Holiday Break. At the start of next quarter, Base Budget Funding will be reviewed and a decision will be made on how to proceed.

MOTION: Kevin Kimball made a motion asking Jack Baker to email the S&A Service Providers and bring them up-to-date on the procedures being review by the S&A Fee Committee. Scott Robinson seconded. Motion carried. (10 in favor)

Supplemental Requests to be Heard:

Concert Proposal – Scott Drummond: Scott Drummond has the chance to bring Ben Folds’ concert to the campus in April. Scott is requesting S&A Funds to help keep the ticket costs down. Scott presented two scenarios for the S&A Committee to consider. Scenario 1 the student ticket price would be $22 (asking for $14,500 supplemental funds) and Scenario 2 the student ticket price would be $15 (asking $20,900 supplemental funds). The committee asked Scott several questions on the process of bringing entertainment groups to campus; the costs involved, and benefits to the students.

MOTION: Anna Boyer made a motion to approve $20,900 to bring the Ben Folds’ concert to Central in April. Scott Robinson seconded. Motion carried with 8 in favor, 1 nay and 1 abstention.

S&A GUIDELINES AND PROCEDURES REVIEW:

Guidelines and Procedures Review —Section I Committee Structure:

Katie Underwood and Derrick Peacock from the ASCWU-BOD shared their suggestions for rewording Section I. ASCWU-BOD suggested adding: “D. A student or faculty member who works for or has authority over an area that receives Service and Activity Fee funding shall not sit as a voting member on the Services and Activities Fee Committee except for the ASCWU-BOD Executive Vice President.” In the discussion that followed, several different suggestions were given for dealing with conflict of interest and excusing yourself as a voting member and becoming “public” for the discussion. The suggestions will be incorporated in the next draft.

Another proposed change: “A member of the administration will be appointed by the President of Central Washington University. This member shall serve a consecutive three-year term and may not be reappointed.” As this proposal was being discussed, it was suggested that the term be for four years and the position may be reappointed.

The first paragraph of Section I proposed changes: “The Board of Directors shall appoint six student members who shall reflect the diversity of the student body and its varied interests. The Board of Directors is encouraged to recruit and appoint students from these various diverse backgrounds including but not limited to their race, color, origin, gender, sexual orientation, gender identity and expression, religion, age, disability, veteran status, campus involvement, campus knowledge, academic college, undergraduate and graduate program, career, and any other life experiences.” These changes and the ones previously suggested were reviewed and discussed. The proposed wording from the ASCWU-BOD was broader than and not as specific as originally proposed so these changes were incorporated in Section I and will be reviewed again before the policy is finalized.

Guidelines and Procedures Review —Section III Procedures for Guideline Changes:

There were a few changes clarifying position titles.

Guidelines and Procedures Review —Section V Administration of Funds:

The S&A Committee started on this section, but because of time constraints, this section was held over to next meeting.

Schedule of Next Meeting:

The next meeting will be held on January 9 at 5:10 p.m.

For the good of the order: No comments.

The meeting adjourned at 7:10 p.m.