Meeting called to order:
Paul Stayback called the meeting to order at 5:31 p.m.
Student Members: Adam Fields, Isa Harrison, Sheila Jones, Jason Leatherman, Brad Nelson, and Paul Stayback. Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Sharon Jonassen, Kay Kenison, Scott Robinson and Wendy Williams.
Brad Nelson made a motion to approve the agenda as presented. Adam Fields seconded. Motion carried.
Approval of Minutes:
Brad Nelson made a motion to approval the minutes of October 26, 2011 as presented. Sheila Jones seconded. Motion carried.
Paul Stayback read the following letter from Steve Ross, President ASCWU-BOD to Paul Stayback, Chair-S&A Committee dated October 31, 2011:
The Associated Students of Central Washington University-Board of Directors (BOD) has continually challenged the S&A administrative fee that was approved last year, and applied to this year. Part of our efforts in challenging the S&A administrative fee was to contact the Washington State Auditor and request a review of the administrative fee. The BOD has recently received a response to our request and has provided your committee with a copy of this response.
As a result of the State Auditor’s response, the BOD requests that you vote to defund the S&A administrative fee and request that the administration complies with the third paragraph of the State Auditor’s response.
The BOD also requests that as the S&A Committee considers defunding the administrative fee, that an affirmative vote to defund takes effect at the close of the Winter quarter.
Though we do not believe that the administration merits keeping funds already given to them, this will allow the administration to work with students and come up with an alternative plan to meet the university’s need while adequate legislative support is lacking.
Sincerely, Steve Ross, President, ASCWU-BOD
Supplemental or Base Funding Requests – Presentations:
12006 – National Adaptive Physical Education Conference-Stefan Ward, Brittanie Petersen, Debra Laulainen: The supplemental request is for $630.00 for travel expenses to the National Adaptive Physical Education Conference in Long Beach, California, on November 17-20, 2011. Two students are requesting supplemental funds to travel to this conference to learn new skills, and learning tools and strategies that will help them become more effective physical educators who teach students with special needs. They will bring back the tools, strategies and experiences from the conference to share with others. Currently there is not a class for adaptive physical education offered at CWU. They will also put these experiences into practice during their upcoming practicum and student teaching experiences. They are also requesting funds from Academic Senate. This supplemental request will be voted on at the next S&A meeting.
Supplemental or Base Funding Requests to be voted on:
12004 – PESH National Conference – Stefan Ward: The PESH Club is requesting $26,916.00 in supplemental funds to go to the AAHPERD National Conference in Boston, MA on March 12-17, 2012.
Jason Leatherman made a motion to fund 75% or $20,137.00 of their total request in supplemental funds to go to the AAHPERD National Conference in Boston, MA on March 12-17, 2012. Sheila Jones seconded. Motion failed.
Jason Leatherman made a motion to fund 50% or $13,458.00 of their total request in supplemental funds to go to the AAHPERD National Conference in Boston, MA on March 12-17, 2012. Adam Fields seconded. Motion carried.
12002 Jazz Educators National Conference – Chris Bruya: The CWU Jazz Band I is requesting $13,800.00 in supplemental funds to attend the Jazz Educators Network National Conference in Louisville, Kentucky, on January 4-8, 2012.
Adam Fields made a motion to fund $13,800.00 in supplemental funds to attend the Jazz Educators Network National Conference in Louisville, Kentucky, on January 4-8, 2012. Sheila Jones seconded. Motion carried.
Update regarding the TV broadcasting: The weekly streaming tape will be given to the TV station Friday for broadcast on Monday afternoon or early evening. The committee discussed how to get feedback from the students to know how valuable the weekly streaming or TV rebroadcast are to the CWU students. Paul Stayback suggested using the ASCWU BOD to receive the feedback. The committee discussed how to proceed with getting feedback. Isa Harrison is willing to research possibilities for an advertising campaign and what resources are available.
Isa Harrison made a motion to create an advertising campaign for the S&A Committee. Sheila Jones seconded. Motion carried.
Isa Harrison and Jack Baker are willing to work together to design an advertising campaign and a plan for student feedback-what results are needed and what actions are needed to define the results.
S&A Guidelines: Paul Stayback has sent a letter to Sherer Holter, Chief of Staff, to halt the progress of the S&A guidelines. Paul will be meeting with the Provost to further discuss the changes to the guidelines and may bring the guidelines back to the S&A committee for reconsideration of the change: "with one (1) or two (2) of the eight (8) student representatives from the university centers."
The committee favors a member from a center being on the committee, but objects to the position being required, especially if a better candidate is available. It is important for the center students to have a voice on the committee, equal representation is a goal and sending a blanket email to all students to see who is interested in serving on the Committee was suggested. It was suggested to do telephone conferencing or choose a student who is willing to travel for the weekly meetings, but the logistics could still be a burden. We need to have a discussion on how to assist a center student possibly by teleconferencing, travel expenses, etc. It was suggested that a good faith effort be made to place center students on the committee, but it is ultimately up to the ASCWU BOD to choose the best students from all constituencies. The proposed guidelines limited selection when they mandate specific student selection.
Brad Nelson made a motion not to require selection of center students in the guidelines, but to add language encouraging selection of a center student. Isa Harrison seconded. Motion carried.
Discussion on the financial concerns, letter from State Auditor regarding administrative fee:
In reviewing the letter from the State Auditor and the third paragraph "Unless the University can provide us with specific legal authority allowing the allocation of indirect costs to the student activity funds, we recommend the University re-evaluate the cost allocation proposal and ensure charges to restricted student activity funds are for the express purpose of funding student activities and programs." The ASCWU BOD suggested that S&A defund the administrative fee after winter quarter, if a resolution is not reached with the administration. The administrative fee is charged monthly and started in July 2011. These are student dollars and are not being used correctl--with the increase of tuition and the S&A fee, more and more of the student dollars are going to other sources. Last year students voiced their displeasure with the administrative fee and disputed many categories in the proposal. The process was circumvented and student members were pressured to move forward. More information will be provided to the State Auditor asking for specifics on the administrative fees charged to S&A.
Brad Nelson made a motion to table the discussion until the last meeting in winter quarter. Motion failed-no second.
Jason Leatherman made a motion to table the discussion on the financial concerns regarding the administrative fee until next week. Scott Robinson seconded. Motion carried.
Jack Baker and Ed Day will bring additional information to the committee next week regarding the administrative fee.
Mike Merz suggested that the committee not wait. The monthly fees are adding up and needs to be addresses as soon as possible including sharing the information from last year.
Schedule of Next Meeting:
Next meeting November 9, 2011, in SURC 301 starting at 5:30 p.m.
Motion to Adjourned:
Jason Leatherman moved to adjourn. Adam Fields seconded. Motion carried.
The meeting adjourned at 6:35 p.m.