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Services and Activities

Minutes - Nov 19, 2008

Services and Activities Fee Committee

Minutes November 19, 2008

Meeting called to order:

Julia Cain called the meeting to order at 5:32 p.m. and attendance was taken.


Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Scott Robinson, Brook Rutledge, Brent Weisel, and Wendy Williams.

Approval of the minutes from November 12, 2008:

Scott Robinson moved to approve the minutes as presented. Caitlin Morrison seconded. Motion carried. (All in favor)

Supplemental Requests:

The Central Theatre Club is interested in bringing the Tiayuan Puppet Company to Central’s campus. The events are planned for March 9-12, 2009 and would include two performances of Budai Xi (Taiwanese Glove Puppetry); several hands-on workshops on puppet design and construction, and performance techniques; and a dinner and special lecture presentation (by invitation only) featuring Dr. Ruizendaal. It will be open to the general public and all CWU faculty, staff and students. No admission will be charged for any of these events. The total budget is $7,514.00 with $1,120.00 from sponsors leaving the total request from S&A of $6,394.00. There were questions on publicity and a request for a further breakdown. Several questions and comments on the amount suggested for dinner and the lecture, and whether S&A should cover the cost of food. The supplemental request will be voted at the next meeting of the S&A Committee.

Supplemental Requests to be voted upon:

CWU Leadership Conference – Jesse Nelson:

MOTION: Stephanie Oberlander made a motion to allocate $5,000 for the CWU Leadership Conference on Friday, March 6, 2009. Motion died for lack of a second.

S&A committee members discussed food purchased with S&A funds. Funding for food as part of a request for student’s traveling should be looked at differently than food as part of a conference or training. When S&A funds are requests, we are giving them the funds they request, but if they choose to change how the funds are spent, we have no recourse, except to take that into consideration the next time they come before this committee.

MOTION: Riley LaMie made a motion to fund the CWU Leadership Conference scheduled for March 6, 2009 for the requested amount of $5,000. Stephanie Oberlander seconded. Motion carried. (6 yes, 3 no and 2 abstentions)

Schedule of Next Meeting:

The next meeting is scheduled for Wednesday, December 3, 2008, at 5:30 p.m. No meeting is scheduled for November 26, 2008.

For the good of the order:

Purchase of Food: There was a discussion regarding the creation of guidelines on food purchases, or determining purchases on an individual basis. There will be further discussion.

Accountability: it was suggested a brief report from recipients of supplemental funds is needed to report back to the committee on how the funds were spent.

Adjourn: Brent Weisel moved to adjourn, Scott Robinson seconded. Motion carried.
The meeting adjourned at 7:00 p.m.


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