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Services and Activities

Minutes - Nov 14, 2007

Services and Activities Fee Committee Minutes

November 14, 2007

Meeting called to order: Brent Weisel called the meeting to order at 5:10 p.m. and attendance was taken.

Attendance: Jack Baker, Krista Bjorge, Anna Boyer, Julia Cain, Ed Day, Bob Hood, Kay Kenison, Kevin Kimball, Jeremy McCann, Brent Weisel, Teri Willard, and Wendy Williams. Excused: Sara Peung and Scott Robinson. Other: Katie Underwood-ASCWU-BOD

Approval of the minutes from November 7, 2007: Anna Boyer moved to approve the minutes as revised. Note: Julia Cain’s name was removed from the final copy regarding the day care committee. Bob Hood seconded. Motion carried by unanimous vote (9 in favor).

Public Comment: No one was present for public comment.

REPORTS

Update Day Care Committee – Katie Underwood:

Katie Underwood met with Katrina Whitney regarding the Childcare committee. The proposed structure included three student parents, one student S&A member, one faculty S&A member, Pat Gross or Jen Krafchick representing Family and Consumer Science as well as the Community and Family Learning Center, Janie Charlton representing ECLC and the Rainbow Room, Katie Underwood, and Katrina Whitney. The S&A Committee also suggested someone representing Administration possibly Charlotte Tullos or her suggestion for a participant, Libby Street from the President’s office, and an involved community member. Katie suggested the committee would outline a budget of the current expenses and revenues, including in-kind donations, administration input, S&A input, and any other funding. They would also create a comparison of other colleges in the state. The committee is also willing to take on other charges as recommended by the S&A Committee. The S&A Committee suggested the committee involve the Administration, look at different models from peer institutions, and support the efforts of the State Legislature regarding their top priority-childcare. The S&A Committee is not just scrutinizing the Childcare Program, but all programs will be thoroughly studied if we adopt the 4-year review cycle.

Base Budget Funding Models – Ed Day:

Ed Day and Brent Weisel will be presenting more information on base budget funding at the next meeting.

S&A GUIDELINES AND PROCEDURES REVIEW:

Guidelines and Procedures Review —Section I Committee Structure:

Anna Boyer voiced concerns from the ASCWU-BOD about the proposed wording changes. Anna was asked to have the ASCWU-BOD share their concerns and bring their suggestions for wording changes to the next meeting.

Guidelines and Procedures Review —Section II Committee Procedures:

No changes were made to last week’s revisions in Section II.

Guidelines and Procedures Review —Section III Procedures for Guideline Changes:

The S&A Committee reviewed Section III Procedures for Guideline Changes. The first change was adding “a committee of the whole,” who could review the General Guidelines and Procedures, as well as a sub-committee. There was a discussion on the make up of the sub-committee and suggested adding one administrative member, and changing item 5 to read Associate Vice President for Financial Affairs.

Guidelines and Procedures Review —Section IV Budget Approval:

The S&A Committee decided to wait on Section IV until there was a decision on base budget funding.

Section V Administration of Funds will be addressed at the next meeting.

Schedule of Next Meeting:

The next meeting will be held on November 28 at 5:10 p.m. This will be the last meeting until January because of finals and holiday break.

For the good of the order:

No comments.

The meeting adjourned at 5:50 p.m.