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Services and Activities

Minutes - May 5, 2010

Services and Activities Fee Committee

Minutes May 5, 2010

Meeting called to order:

Kiley Baker called the meeting to order at 5:35 p.m. and attendance was taken.


Logan Bahr, Jack Baker, Kiley Baker, Ed Day, Chris Goehner, Kay Kenison, Scott King, Aaron Lee, Caitlin Morrison, Brad Nelson, Scott Robinson, Wendy Williams and Teri Willard.

Agenda Approval:

Approval of Minutes: Approval of the minutes from April 28, 2010: Caitlin Morrison moved to approve the minutes as submitted. Brad Nelson seconded. Motion carried.

Public Comment: none

Supplemental Requests:

Students for the Dream – Diversity Camp Retreat – Andre Dickerson: Andre Dickerson-Students for the Dream is requesting $1,120.00 for a retreat for 40 students and faculty at the Lazy F Camp and Retreat Center located 14.5 miles west of the Ellensburg campus on Saturday, May 15, and Sunday, May 16, 2010. This event will allow students within the Students for the Dream LLC, Casa Latina LLC, and APIA House LLC to strengthen their cultural awareness and leadership skills through a series of educational and team building exercises. The cost for the Lazy F Retreat is $53.00 per person = $2,120.00 minus $1,000.00 from University Housing equaling the amount of the request $1,120.00.

MOTION: Scott Robinson made a motion to vote on the supplemental funding for the Tim Coleman’s trip to the San Diego to film the Wakeboarding competition at tonight’s meeting. Ed Day seconded. Motion carried.

MOTION: Brad Nelson made a motion to fund $1,120.00 in supplemental (flex) funding for a retreat for 40 students and faculty at the Lazy F Camp and Retreat Center on May 15-16, 2010 in Ellensburg, Washington. Caitlin Morrison seconded. Motion carried.

EquAL Drag Show – Brian Johnson: EquAL is requesting $750.00 in supplemental funds for the Drag Queen performance costs at the 7th Annual Drag Show during PRIDE week held June 1 through June 4, 2010. The events of Pride Week will bring more acceptance, joy and hope to those people who need support. This event draws many students and all are invited. EquAL has received funding from ESC $825.00 and DJ Ness has donated his time and services.

MOTION: Chris Goehner made a motion to fund $250.00 in supplemental (flex) funding for the 7th Annual Drag Show during PRIDE Week to be held on June 1 – 4, 2010. Scott King seconded. Motion carried.

Amendment: Wendy Williams made an amendment to fund the original request of $750.00. Scott Robinson seconded. Motion denied.

Discussion: They have outside funding sources. This is a well attended event and the drag queens have always been hired for the show.

PostSecret- Scott Drummond: Scott Drummond is requesting supplemental funding to bring Frank Warren to campus, author and founder of PostSecret project. The total cost of the presentation by Frank Warren is $22,000.00. Earlier MSO (Migrant Student Organization) brought a proposal before the S&A Committee for funding this program. There were some mistakes and proper procedures were not followed. So instead of canceling Frank Warren and paying the cancelation fee of $7,500.00, it was decided to postponed and renegotiated with Frank Warren to come to campus on September 30. Frank Warren seems to be a “pop culture” for college-age students and very well received across the country. The later date will give ample time to set up support programs and show the students what support services are available on campus. Scott Drummond brought 3 scenarios and proposed to have the students pay $5.00 per ticket. This will give a better idea of how many students will be attending and making sure it is well attended. Scott Drummond and the MSO will seek other funding to help support this program.

MOTION: Logan Bahr made a motion to fund $10,000.00 in supplemental funding for the presentation of Frank Warren, PostSecret, on September 30, 2010. Chris Goehner seconded. Motion Carried.

Discussion: Recently Central PostSecrets were posted on boards in the SURC and the “posts” started conversations and opportunities for services on campus to connect with students. This program will be very well attended.

Supplemental funding to be voted on:
Charlotte Tullos – VP SAEM request:

MOTION: Logan Bahr made a motion to fund $70,000.00 for the Westside Student Affairs position as base funding. Chris Goehner seconded.

MOTION -- Amendment: Scott Robinson made a motion to fund the amount requested $69,490.00 for the Westside Student Affairs position as base funding. Wendy Williams seconded. Motion carried.

Discussion: All other funding requests from Charlotte Tullos-VP SAEM were not funded. Ed Day made the comment to reconsider the funding for $7,000.00 S&A Support because it was a technical mistake from last year’s proposal and the estimated benefits were made in error causing the need for additional funding. No motion on this item.

Nan Doolittle, Family Resource Center, and Katrina Whitney, Center for Student Empowerment and Mal Stewman, Center for Student Empowerment, commented on the value of the programs, and they encouraged the S&A Committee to reconsider the funding of Charlotte Tullos’ request. Many non-trad students, who are raising family and surviving on less, are helped by the Center with the many services offered and employment of student workers.

S&A committee decisions affect all S&A providers and it does impact all students and student services. It is student money and we are just trying to hold the line and spend it wisely—the decision has been made. No further discussion.

Writing Center and Math Center:

Motion: Logan Bahr made a motion to fund the Math Center for $20,000.00 and the Writing Center for $110,000.00 in supplemental funding for student salaries. Scott King seconded. Motion carried.

Amendment: Scott Robinson made a motion to increase the funding for the Writing Center to $120,000.00. The amendment died.

Logan Bahr commented that this proposal comes after heavy consideration. The funding of these entities satisfies some of the main priorities of giving back. Also the total is a relatively nominal amount and hopefully will not bring next year’s committee to any cuts or fee increases.

Other Business:

Discussion regarding broadcasting of the S&A meeting via web steaming, TV, U-tube, etc.: Jack Baker looked into the possibility of broadcasting the meeting. Currently the BOD meetings are being broadcast and a student cameraman is filming at a cost of $15.00 per hour but is unsure of the format. Currently SURC 301 is not capable of broadcasting like Barge Room 412. S&A needs a meeting room that is open during the evening because of the open meeting act and a public meeting. Barge Hall is not open after 5:00 p.m. The proposal could be presented to the Student Union Board for consideration and approval to retrofit SURC 301 and consideration of the costs. Jack Baker will continue the discussion.

Approval of flex budget spending:

Assistantship position is to support the Student Funds Financial Manager for the next academic year. This position is to assist the S&A providers with budget reconciliation, budget forecasting and assist with questions related to proper spending of S&A funds, budget process, and purchasing concerns.

Motion: Logan Bahr made a motion to approve $10,000.00 from the flex budget for the Accounting Assistantship for the S&A Committee and the Student Funds Financial Manager. Wendy Williams seconded. Motion carried.

The Assistantship in support of Student Success Council and the Internship for feedback to the S&A were not approved and other possibilities will be sought, like an executive intern or survey research through Terry Schwartz’ classes.

New Business: The S&A Committee traditionally have an end of the year celebration. Jack Baker asked if the committee would like to continue with this tradition. S&A Committee decided not to have an end of the year celebration.

Schedule of Next Meeting: May 12, 2010.

The meeting adjourned at 7:15 p.m.


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