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Services and Activities

Minutes - May 21, 2008

Services and Activities Fee Committee

Minutes May 21, 2008

Meeting called to order: Brent Weisel called the meeting to order at 5:30 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Kay Kenison, Jeremy McCann, Scott Robinson, Brook Rutledge, Sara Ruiz, Brent Weisel, Wendy Williams, and Teri Willard. Excused: Kevin Kimball

Approval of the minutes from May 14, 2008: Scott Robinson moved to approve the minutes as presented. Anna Boyer seconded. Motion carried. (9 in favor.)

Public Comment: None

Program Update:

Diversity Education Center – Marian Lien: Interim Director Marian Lien introduced the Diversity Center and shared a handout of the many events that the Diversity Center was instrumental in bringing to campus for the 2007-2008 school year and how many people attended these events. The programming is designed to engage students to broaden their perspective in our multicultural world.

Supplemental Requests for Funding:

Collegiate Sports Clubs – Cory Sinclair presented a request for $10,500. The cost would provide Sports Clubs the ability to participant on the 4-hour “high” challenge course at $35.00 per person for 300 club members. Participation would be offered to the Sports Clubs to help develop their leadership skills to better prepare them for the challenges they will face. The course will be tailored to each individual club that participates. Cory stated this will be an asset to the student organizations and will provide help to develop the components of our Collegiate Sports Clubs: leadership, participation, opportunity and competition. S&A voting will take place later in the meeting.

Student Health and Counseling Center request for Mental Health Awareness Programming – Hanna Oglesbee presented a request for $4,500 for materials and a focus group review of the information materials. Hanna will create a social norms campaign to increase student awareness about mental health issues and to decrease the stigma attached to mental health issues. The goal of this request would be to increase students’ knowledge and awareness, to better inform them of resources available and encourage them to reach out to their fellow students. This proposal will be voted on later in this meeting.

KCWU – Chris Hull brought a request for $46,600 to fund the Information Technician 2 position (salary and benefits) from July 1, 2008 – June 30, 2009. This position was funded from temporary funds provided by Dr. Tullos (VP of Student Affairs) for the past two fiscal years. State based funds are not available to fund this position for 2008-2009 and not likely in the future. Student employment will suffer if this position is not funded, because allocated funds for student employment will need to be used to cover this position. This position maintains the station’s 20+ computers, and heads the critical research and development functions in order to keep pace with the music industry, as well as audio archives, network storage space, internal security camera system and the KCWU-FM website. This request will be voted on later in this meeting.

MEChA Program Support – Vincent Ruiz represents the MEChA organization which brings increase awareness of Chicano and social issues by promoting cultural awareness in the form of educational activities. Vincent Ruiz is requesting $2,455 to bring speaker Delores Huerta, who has been a strong advocate of public issues affecting immigrant populations in the U.S. She is a great example of an independent and ambitious Latina American. The total expenses to bring Ms. Huerta to campus are $6,455, but $4,000 has been secured leaving $2,455 to be funded by S&A. This request will also be voted on later in this meeting.

Supplemental Requests to be voted on:

Awareness Maze – Marian Lien shared the final budget proposal for the Maze Project. The total for materials, licensing and graphic artist is $18,500 and contributions to date are $10,500 leaving funding needs of $8,000, but additional funding is expected.

MOTION: Julia Cain moved to approve $8,000 to fund the Awareness Maze. Anna Boyer seconded.

Discussion: Marian Lien thought there would be additional funding coming from other organizations, but the $8,000 is the minimum additional funding needed for this project. The Committee suggested that any additional funds be used to transport the Maze to other CWU campuses.

Wendy Williams made a friendly motion to approve the $8,000 to fund the Awareness Maze and utilize additional funding received from other sources to use for expenses to move the Maze to the other centers.

MOTION: Julia Cain changed her motion to approve the $8,000 to fund the Awareness Maze and utilize any additional funds received from other sources for traveling expenses to move the Maze to the other CWU centers. Anna Boyer seconded. Motion carried. (8 yes, 1 abstention)

CWU Club Insurance – Dan Sweeney brought back the final quote $20,894.50 from Argus Insurance for General Liability, Special Risk Accidental Coverage and Catastrophic Injury for our 130 Clubs, ESC organizations and the Board of Directors student officers. This policy coverage is from June 10, 2008 through June 9, 2009 and renewable annually. The premium is based annually on how many clubs are recognized at the time of renewal.

MOTION: Julia Cain made a motion to approve $20,895 for Club Insurance. Sara Ruiz seconded. Motion carried. (8 yes, 1 abstention)

Collegiate Sports Clubs – Cory Sinclair presented a request for $10,500. The cost would provide Sports Clubs the ability to participant on the 4-hour “high” challenge course at $35.00 per person for 300 club members.

MOTION: Julia Cain made a motion to dismiss the request for $10,500 to fund participation for the Sports Clubs in the Challenge Course. Sara Ruiz seconded. Motion carried (8 yes, 1 abstention).

KCWU-FM: Chris Hull brought a request for $46,600 to fund the Information Technician 2 position (salary and benefits) from July 1, 2008 – June 30, 2009.

MOTION: Sara Ruiz made a motion to dismiss the request for $46,600 to fund the Information Technician 2 position. Brooke Rutledge seconded. Motion carried (8 yes, 1 abstention).

Student Health and Counseling Center request for Mental Health Awareness Programming – Rhonda McKinney, Student Health and Counseling Center, requested $4,500 to support the development of mental health awareness programming to be implemented fall 2008. The request is for materials and expenses of a focus group to review information created by Hanna Oglesbee during her summer internships.

MOTION: Julia Cain made a motion to approve $4,500 for the Mental Health Awareness Programming through the Student Health and Counseling Center. Brooke Rutledge seconded. Motion carried (8 yes, 1 no).

MEChA Program Support – Vincent Ruiz representing MEChA requested $2,455, the balance needed to bring speaker Delores Huerta to the campus.

MOTION: Sara Ruiz made a motion to approve $2,455 to support the MEChA student organization to bring Delores Huerta to campus. Jeremy McCann seconded. Motion carried (9 yes).

Schedule of Next Meeting:

The next meeting is Wednesday, May 28, 2008, at 5:30 p.m. We will be discussing the recommendations for the incoming 2008-2009 S&A Committee.

For the good of the order:

The meeting adjourned at 8:00 p.m.