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Services and Activities

Minutes - May 14, 2008

Services and Activities Fee Committee

Minutes May 14, 2008

Meeting called to order: Brent Weisel called the meeting to order at 5:30 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Kay Kenison, Kevin Kimball, Jeremy McCann, Scott Robinson, Brook Rutledge, Sara Ruiz, Brent Weisel, Wendy Williams, and Teri Willard.

Approval of the minutes from May 7, 2008: Anna Boyer moved to approve the minutes as presented. Sara Ruiz seconded. Motion carried. (9 in favor, 1 abstention)

Public Comment: None

Program Update:

The Challenge Course – Steve Waldeck and Ryan Hopkins gave an update on the progress of the Challenge Courses. The construction of the high courses (2) will start next week. The low course can be a portable course. The Challenge Courses will be marketed to different organizations coming to campus this summer as an additional option. It is planned for the Challenge Courses to be self-supporting, after the initial construction/set up costs. There was a discussion about the planned use for student (individual or group) and others; and the pricing for campus, off-campus and corporate users.

Supplemental Requests for Funding:

ASCWU Office of Legislative Affairs – Jacob Stillwell presented the request for $2,311.50 for membership dues for the United State Student Association (USSA), which is the oldest and largest student group. The dues are based on the number of students at $.25 per student. Jacob stated the benefits to Central students would be USSA’s Electoral Action Training and the Grassroots Organizing Weekend training, plus many other opportunities. With the Presidential election in November, this is one of the best investments Central can make in increasing the civic engagement of the student body. Any group or organization on campus can take advantage of the trainings offered. This covers the academic year 2008-2009.

CWU Club Insurance – Dan Sweeney shared the need for liability insurance to cover the 130 clubs, ESC organizations and the Board of Directors student officers. He went on to state that none of our clubs or their activities are covered under the Central Washington University’s state insured policy as there is an exclusion that directly excludes coverage for any student activities. There exists a major exposure if a liability related lawsuit arises for not only the individual student club member, but club officers, the BOD officers, the S&A Fund, and the University. It has been difficult to find a carrier to cover all the general clubs until recently. Argus Insurance has given a quote to cover for general liability coverage, but they are also requiring accident and catastrophic injury coverage. The breakdown: General Liability Coverage - $6,050.00; Special Risk Accident - $3,335.00; Catastrophic Injury - $5,346.00. Central would be the first university in the state to have coverage for their clubs and organizations. During the discussion, it was positive that this is a step forward and coverage and the quote is reasonable. The plan is to include this liability coverage in the base budget funding of ASCWU in the future. The final quote from the insurance provider will be brought back next week for the S&A Committee vote.

Supplemental Requests to be voted on:

Human Rights Awareness Tour – Stephanie Oberlander presented the request for funds ($25,800) for a five-day Human Rights Awareness Tour for early November 2008. The funding request includes the tour package ($12,000): Fair Trade Coffee Night, No Sweat Fashion show, Awareness Festival, speaker series, film series and art exhibit, and ($3,800) for John Dau speaker presentation and advertising. Human Rights Maze ($10,000) could be reused and should last for 20 years and the panels could be changed and others added.

MOTION: Julia Cain moved to approve $25,800 to fund the Human Rights Awareness Tour. Anna Boyer seconded.

Discussion: In the discussion there were questions about commitment from others supporting this program and the money they were committing. It was not clear that there were financial commitments from these organizations at this point.

Wendy Williams made a friendly motion that the current motion be split into two options: (1) the tour and (2) the maze. It was suggested to come back to the S&A Committee after formal financial commitments are made from others to help fund this project.

MOTION: Julia Cain changed her motion to approve $15,800 for the Human Rights Awareness Tour (a one-time expense). Anna Boyer seconded. Motion carried. (9 yes, 1 abstention)

ASCWU Office of Legislative Affairs:

MOTION: Sara Ruiz made a motion to approve $2,312 for the dues for the membership in the United State Student Association (USSA). Julia Cain seconded. Motion carried. (8 yes, 2 abstentions).

Schedule of Next Meeting:

The next meeting is Wednesday, May 21, 2008, at 5:30 p.m. Taco Bar dinner and a full agenda--supplemental requests (Radio Station, and Student Health and Counseling-Mental Health Issues), all requests will be voted on because of the deadline for the Board of Trustees meeting, and also discussing the recommendations for the incoming S&A Committee.

For the good of the order: Reminder: Peter Pan playing this weekend. Sarah Ruiz reported that the College Republicans last speaker back out, therefore, those funds will be returned to S&A.

The meeting adjourned at 7:05 p.m.