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Services and Activities

Minutes - May 13, 2009

Meeting called to order:

Julia Cain called the meeting to order at 5:33 p.m. and attendance was taken.


Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Scott Robinson, Brook Rutledge, Brent Weisel, Wendy Williams, and Teri Willard.

Approval of the minutes from May 6, 2009:

Stephanie Oberlander moved to approve the minutes as submitted. Scott Robinson seconded. Motion carried. (8 in favor, 0 no, 1 abstention.)

Public Comment:


Supplemental Requests to be heard:

Fashion Club Fashion Show Request – Stephanie Sype: The Fashion Club is requesting $900.00 to help fund the upcoming Fashion Merchandizing Spring Fashion Show on May 30, 2009. The total budget is $2,612.00. The Fashion Show will include student designers, new this year. The fashion show is a really good opportunity for people in the fashion merchandizing major to have real world experience and make contact with people in the industry. They raised money at last year's silent auction, $1,700.00 and the Fashion Club did add additional funding leaving the requested amount of $900.00. There will be about 100 students involved in the fashion show.

Discussion with Dr. Charlotte Tullos, VP Student Affairs:

In light of the new budget cuts that are being determined, Dr. Tullos would like the S&A Committee to help support several positions that she currently covers, but will not be able to in the future. The amount needed is $167,300 which will help to fund 4 Student Affairs positions. It was suggested to put more students to work, instead of raising wages of professional staff. The value of having professionals in positions of leadership to oversee student programming is essential. Although the increases will be "on the backs" of students, it is important to keep the services to students at the current level, which is what the 14% increase in the S&A fee will continue to support. A suggestion was to streamline student salaries and set a cap on student salaries. The request would be under base funds rather than supplemental for the next four years, but it is hoped, when the economy turns around, it can be accomplished from other sources. This year will have many cuts, but the following year the cuts may even be deeper, mostly from academics. The problems are here and now. These programs are in trouble and this proposal will help protect services and a chance to avoid loss to these programs. Keith Champagne and Charlotte Tullos are open to suggestions on how to streamline the Student Affairs S&A providers. Another good source of information is the Standard III Accreditation Evaluation. It can be found on the Accreditation website.

MOTION: Wendy Williams made a motion to vote on the Fashion Club and Dr. Tullos' proposal tonight because of the timing of the Board of Trustees' meeting. No second. Motion died.

Schedule of Next Meeting:

The next meeting is scheduled for Wednesday, May 20, 2009, at 5:30 p.m. In the discussion, there would not be a quorum at this meeting because of previous commitments of the students. The meeting was canceled and the next meeting will be on Wednesday, May 27, and it will be the end of the year celebratory dinner.

MOTION: Wendy Williams made a motion to vote on the Fashion Club supplemental request and the funding request from Dr. Tullos. Stephanie Oberlander seconded. Discussion and the question was called. Motion carried. (5 in favor, 3 no, 1 abstention)

MOTION: Stephanie Oberlander made a motion to fund $900.00 in supplemental funding for the Fashion Show on May 30, 2009. Riley LaMie seconded. Brent Weisel made a friendly amendment to reduce the amount to $800.00 removing $100 for food. Amendment approved. Motion carried. (7 in favor, 0 no, 1 abstention) Discussion: it was decided that this was a benefit and would benefit about 100 students involved in the production and also will promote the fashion merchandising program thereby enhancing enrollment.

MOTION: Brook Rutledge made a motion to approve $167,300 in additional funding for the next 4 years to help support positions previous covered by Dr. Charlotte Tullos' budget. Stephanie Oberlander seconded. Motion carried. (6 in favor, 0 no, 2 abstentions)

Discussion: Brent Weisel would prefer not to vote tonight, he would like to take the information back to the BOD for discussion.

For the good of the order:

Jack Baker shared a memo to the Board of Trustees clarifying the S&A fee increase from 7% to 14%. Several suggestions were made. Jack Baker will incorporate the changes in the memo.


With nothing else to come before the Committee, the meeting was adjourned at 6:40 p.m.