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Services and Activities

Minutes - May 12, 2010

Services and Activities Fee Committee

Minutes May 12, 2010

Meeting called to order:

Kiley Baker called the meeting to order at 5:30 p.m. and attendance was taken.


Logan Bahr, Jack Baker, Kiley Baker, Ed Day, Chris Goehner, Kay Kenison, Scott King, Aaron Lee, Caitlin Morrison, Brad Nelson, Scott Robinson, Wendy Williams and Teri Willard.


Order of the agenda was changed and approved.

Approval of Minutes:

Approval of the minutes from May 5, 2010: Brad Nelson moved to approve the minutes as submitted. Chris Goehner seconded. Motion carried.

Talk with President Gaudino: President Gaudino came to the S&A Committee to discuss the organizational changes and their affect on S&A. He does not foresee any changes regarding S&A. The major change is the reportage of the Student Affairs and Enrollment Management Division under the Senior Vice President of Academic Affairs. Dr. Charlotte Tullos will still be over Student Affairs and Enrollment Management Division and her position has not changed just the reportage. President Gaudino hopes that there will be areas that can be centralized and create more efficiency, and thus reduce expenditures, but saving money was not the main reason for the change. He gave the example of advising, every area has a form of advising and he would like a more centralized system for students. S&A funds are protected by the RCW and cannot be utilized if this is a concern of the committee. President Gaudino also discussed the changes to University Relations dividing into two departments--communication to work on marketing and government relations and also development, fund raising and foundation—to recognize the quality of CWU and “brand” our excellence in programs. Central has the lowest level of alumni giving and President Gaudino’s goal is to step up donations to the foundation. He also is looking at enhancing student employment instead of hiring permanent staff.

Report Back: Jackie Johnson, Career Services, and student peer advisors thanked S&A for making it possible for the student peer advisors. They have been doing very innovative projects to help as many students as possible, like resume doctor. They shared the video that was submitted to the NACE and they are finalists in the NACE Excellence in Innovation award to be presented at the conference in Florida. This program is available to graduates as they progress in their careers.

Supplemental Requests Presentations and Voting:

Casa Latina Travel Request – Pamela Alvarado: The request is for $417.76 for 14 students to travel to Seattle to visit Centro de la Raza on Saturday, May 29. They will be touring and learning what the facility offers the community, participating in a community service project; lunch will be trying Salvadorian food, and a visit to Pacific Science Center. The requested funding is for mini-vans and mileage, and admission tickets for the Pacific Science Center. They have received $406.00 in funding from University Housing.

MOTION: Caitlin Morrison made a motion to fund $418.00 in supplemental (flex) funding for the travel and tickets to the Pacific Science Center for Casa Latina LLC to Seattle, Washington, on Saturday, May 29, 2010. Scott Robinson seconded. Motion carried.

Public Comment: Keith James from the BOD voiced concern from the BOD regarding conversation at the last meeting and frustration regarding the lack of support of the student’s decisions.

Other Business:

Discussion regarding broadcasting of the S&A meeting via web steaming, TV, U-tube, etc.: Logan Bahr will discuss with the BOD representative to the Union Board regarding the possible setting up SURC 301 for broadcasting meeting from this location.

Approval of flex budget spending:

Assistantship position is to support the S&A Committee for the next academic year. The role is suited for an Executive Intern, although these positions are designed for the students to have executive-level experience under the Vice President, and it would be up to the Vice President to make the decision on where to place their interns.

Motion: Brad Nelson made a motion to ask Student Affairs to assign an executive intern to the S&A Committee for next year. This does not include funding for the position. Scott Robinson seconded. Motion failed.

Amendment: Wendy Williams made a motion to request an executive intern, but if one is not available, to use the flex budget to fund the intern for the S&A Committee. Chris Goehner seconded. After discussion: Wendy Williams rescinded her motion and Chris Goehner the second agreed.

Motion: Brad Nelson made a motion to fund $10,000.00 for the assistantship for the S&A Committee for next year through the S&A flex budget. Chris Goehner seconded. Motion Carried.

Assistantship for Student Success Council will be brought back at next week’s meeting.

Eastside Center request to fund a family fun day – Flex Budget: Jack Baker has not received any additional information on this request. It will be brought back at next week’s meeting if more information is received.

Joshua Parker was not in attendance to present his request. Jack Baker will contact him for next week’s meeting.

Schedule of Next Meeting: May 19, 2010.

The meeting adjourned at 7:00 p.m.