Skip to body

Services and Activities

Minutes - Jan 28, 2009

Services and Activities Fee Committee

Meeting called to order:

Julia Cain called the meeting to order at 5:32 p.m. and attendance was taken.


Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Brook Rutledge, Scott Robinson, Brent Weisel, and Teri Willard. Excused: Jack Baker and Wendy Williams

Approval of the minutes from January 21, 2009:

Scott Robinson moved to approve the minutes as presented. Stephanie Oberlander seconded. Motion carried. (All in favor)

Public Comment:

Victor Ruiz announced a speakers panel of gay veterans and their experiences in the service at “Don’t Ask, Do Tell” forum on Wednesday, February 4, 8:00 p.m. in the SURC Theater.

Supplemental Requests to be heard:

BSU – Oregon Students of Color Conference – Krystal Dutton presented the request for $900.00 for travel of 19 students and 1 staff member to the conference in Eugene, Oregon on February 6-8. There are over 70 workshops to attend and one workshop will be presented by CWU’s BSU. They have secured several other funding sources and the students are paying $25.00 each. The information will be shared at upcoming events as well as a planned panel discussion. This request will need to be voted on this evening.

Base Funding Requests:

Observer: The funding request is for $58,340 for the Observer. This is a student run newspaper with distribution on our campus and the satellite campuses as well as local Ellensburg community. The newspaper is distributed through 25 on campus locations and 22 off campus locations. The Observer gives opportunities for students to see all aspects of the production of a newspaper including the day to day stress. The experience makes our students better prepared for employment in the newspaper business. The staff prides themselves in being the voice of the students and average 30 hours a week putting together a quality student newspaper. The funds not only come from S&A but also through advertising and other sources. They are updating computers, equipment, and software programs and have a new look for the Observer.

CWU Collegiate Sports Clubs: The funding request for the CWU Collegiate Sports Clubs is $186,029. There are 23 student clubs and about 479 club members. The participants have mutual interests and the students benefit through leadership, competition, participation and opportunities. The clubs are growing and participating in more activities and competitive events, which increase the need for goods and services and travel funds. The insurance is a large portion of the goods and services budget.

Equity and Service Council: The funding request is for $50,903. There are 10-12 diverse organizations under the Council. Organizations include: Access, Belonging, Learning and Equality (ABLE), Amnesty International, Black Student Union (BSU), College Assistance and Migrant Program (CAMP), Filipino American Student Organization (FASA), Gay and Lesbian Association (GALA), Jewish Student Organization (JSO), Movimiento Estudiantil Chicano de Aztlan (MEChA), Native American Student Organization (NASA), Non-Traditional Student Organization (NTSO), Sexual Assault Facts and Education (SAFE). The Equity and Services Council represent diverse students and, thus, provides a strong voice on campus; and support through educational programming. The Council helps students better themselves thus enhancing the campus community.

Supplemental requests to be voted on:

Northwest Music Educators National Conference (MENC): The CWU Wind Ensemble and Vocal Jazz I have been invited to participate on February 13-15 in Spokane and are requesting $5,000-$7,000 to help fund this trip.

MOTION: Stephanie Oberlander made a motion to approve $6,185 for travel to the Northwest Music Educators National Conference in Spokane on February 13-15. Riley LaMie seconded. Motion carried. (8 yes, 1 abstention)

Discussion: The S&A committee agreed that generally food should not be included, and thus, the reduction in the requested funds. Others voiced support for the trip and the opportunity given to perform in this prestigious event. It also helps students connect with other professionals and the possibility of future employment.

GALA-LBGTA Conference: The conference is scheduled for February 13-15 at UC Santa Barbara and the request is for travel of 7 students.

MOTION: Stephanie Oberlander made a motion to approve $3,627 for travel to the Western Regional UCLGBTQIA conference on February 13-15 at UC Santa Barbara. Brook Rutledge seconded. Motion carried. (7 yes, 2 abstentions)

Discussion: The committee agreed to go with the choice for air travel so the attendees could spend more time at the conference, and agreed to reduce the amount requested for food.

S&A Guidelines adjusted for this meeting:

MOTION: Scott Robinson made a motion to vote on the supplemental request from the BSU tonight because of the timing of the upcoming Board of Trustees meeting. Kevin Kimball seconded. Motion carried. (All in favor)

BSU – Oregon Students of Color Conference: The request is for $900.00 for travel of 19 students and 1 staff member to the Oregon Students of Color Conference in Eugene, Oregon on February 6-8.

MOTION: Caitlin Morrison made a motion to approve $900.00 to help with the funding for the Oregon Students of Color Conference. Stephanie Oberlander seconded. Motion carried (8 in favor, 1 abstention)

For the good of the order:

Brent Weisel pointed out that S&A Board Members should be recognized by the chair and they may yield to the presenter or someone in the audience.

Brook Rutledge voiced concern about how the presenters have been treated. She has heard concerns from presenters. The S&A Committee is a good educational forum and the process should be a valuable learning experience; although at times we need to ask hard questions, we still need to show respect and be professional.

Schedule of Next Meeting:

The next meeting is scheduled for Wednesday, February 4, 2009, at 5:30 p.m.


Megan Hammond moved to adjourn, Caitlin Morrison seconded. Motion carried. The meeting adjourned at 7:15 p.m.