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Services and Activities

Minutes - Jan 21, 2009

Services and Activities Fee Committee

Meeting called to order:

Julia Cain called the meeting to order at 5:34 p.m. and attendance was taken.


Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Brook Rutledge, Scott Robinson, Brent Weisel, Wendy Williams, and Teri Willard.

Approval of the minutes from January 14, 2009:

Scott Robinson moved to approve the minutes as presented. Stephanie Oberlander seconded. Motion carried. (All in favor)

Public Comment:


Supplemental Requests to be heard:

Northwest Music Educators National Conference (MENC) – Larry Gookin: The CWU Wind Ensemble and Vocal Jazz I have been invited to participate on February 13-15 in Spokane. Thirty groups were selected to perform from 110 ensembles submitting CD recordings. This is an honor for our students to be invited to this prestigious event. This provides a different venue to perform and workshops are offered. In addition, it provides an opportunity to network with district administrators, teachers and also potential CWU students. The total expenses are $9,411. They have secured other funding so they are requesting $5,000-$7,000 from the S&A committee. S&A committee reminded them that usually S&A does not fund food. Since S&A may fund this trip, it was suggested that an additional free performance be given to CWU students.

GALA-LBGTA Conference – Victor Ruiz: The conference is scheduled for February 13-15 at UC Santa Barbara. Two plans were offered one would be driving to the conference by motor pool van ($2,835.60) and the second was to fly ($4,361.80). If they drive, they will arrive at the start of the conference and would not be able to network with others. The benefit of this conference would be for the upcoming events and this conference would provide new learning opportunities to build into these events.

Base Funding Requests:

Career Services-Peer Advisor Program: Jaqualyn Johnson is requesting $8,000 for two peer advisors-Ellensburg/Westside. This program was funded last year from salary savings and now she would like them to be permanently funded. This program has an extensive application process for the peer advisors, last quarter 13 were interviewed. They will be assisting with workshops on how to get a job in this tough job market, outreach, focus groups, and help with resumes, cover letters, interviewing, etc.

Student Academic Senate: Caitlin Baldwin represents the Student Academic Senate and is requesting $30,066. The Student Academic Senate was formed last year. During this year they have been working on the set up for this new organization. They have also been working on several academic issues that have come to their attention. This will be another source for individuals and groups to request funding for academic enrichment. It is similar to the Club Senate.

Theatre Arts: Leslee Caul presented the request for $110,873 funding for the Theatre Arts Program. She reviewed the request’s different aspects, especially the student employment, which covers all students across campus, not just those interested in Theatre Arts. The preference is to use work-study students, if available. There is a planned end of the year banquet, a yearly conference in which 60 students attend, and help supporting the cost to put on quality performances, including reduced ticket prices to students.


It was suggested that the supplemental requests be voted on today because of the upcoming Board of Trustees meeting. During the discussion, it was felt that we should keep with the guidelines to hear the presentation one week and vote on the proposal the next week. It was important to note in the request from the GALA-LBGTA Conference that the price of airline tickets could change if we waited to vote next week. Several agreed to waiting and following the S&A guidelines is important.

MOTION: Stephanie Oberlander made a motion to vote on the GALA-LBGTA conference funding request tonight. Riley LaMie seconded. Discussion followed. Wendy Williams called for the question. Vote on motion: 4 yes, 4 no and 2 abstentions. Motion failed.

No further discussion on voting tonight on the Wind Ensemble and Vocal Jazz trip to the Northwest Music Educators National Conference. Discussion tabled.

For the good of the order:

A thank you letter and pictures of the CAT jackets that were purchased in December were shared with the S&A committee.

A discussion on the process of supplemental funding requests for travel and other expenses, and how these requests should go to Club Senate and Academic Senate and other funding sources first. A clearer process for S&A requests is needed including where funds have been requested and what funds were granted or rejected, and remembering to plan sufficient lead time is imperative. We also need to clarify the process with Academic Senate before granting them base budget funding. A thought: If S&A keeps receiving supplemental requests anyway, maybe these funds should remain under S&A’s control.

Schedule of Next Meeting:

The next meeting is scheduled for Wednesday, January 28, 2009, at 5:30 p.m.


Megan Hammond moved to adjourn, Caitlin Morrison seconded. Motion carried. The meeting adjourned at 7:40 p.m.