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Services and Activities

Minutes - Jan 18, 2012

Meeting called to order: Paul Stayback called the meeting to order at 5:30 p.m.

Attendance:

Student Members: Isa Harrison, Sheila Jones, Brad Nelson, Taylor Robb, Paul Stayback, and Dustin Waddle-Ford. Jason Leatherman excused.
Professors and Professional Staff: Jack Baker, John Bowen, Ed Day, Sharon Jonassen, Kay Kenison, Scott Robinson and Wendy Williams.

Agenda:

Changes to the agenda: No streaming tonight, for that reason, the agenda was changed to have K.J. Silling present the update report for Equity and Services Council at the next meeting, and moved discussion of new business items until next week.

MOTION: Dustin Waddle-Ford made a motion to amend the agenda with the above changes. Sheila Jones seconded. Motion carried.

Approval of Minutes:

Paul Stayback would like clarification in last week’s minutes that the requestor Michelle Cyrus removed request #12011 Eastside University Center Liaisons.

MOTION: Dustin Waddle-Ford made a motion to approval the minutes of January 11, 2012, as amended. Sheila Jones seconded. Motion carried.

Communication:

  • Jack Baker met with Lola Gallagher in Publicity regarding the advertising for the streaming and the TV showing of the S&A meetings. Advertising will be in the form of press releases, sandwich boards, ads on KCWU radio, calendar listing, etc.
  • Larry Gookin has a change to his request #12014. It originally listed $682.50 for the 55 passenger bus and a new figure of $490.00 for a 47 passenger bus, plus the equipment van for $78.80 for a total of $568.80, which changes the total to $2,193.80.
  • Jack Baker also brought to the attention of the S&A Committee a concern voiced by Ian White who presented at last week’s meeting. He felt he was not treated well and was not shown respect in a professional or positive manner. He felt admonished for not bring a “flash drive” and using the internet instead and told that was part of his presentation time. (memos attached.)


Chair’s Report:

Paul Stayback has received the report from the State Auditor and it is quite lengthy. It is available for committee review-check with Paul for the information. After his review, he will bring the information to the committee.

There are questions regarding the merging of four centers into two; and the questions on funding, different budgets and reduction of costs. There was a presentation to the ASCWU BOD regarding the organizational changes, and a request for Ethan Bergman, Interim Dean of Student Success, and Marilyn Levine, Provost, to come to S&A regarding these organizational changes at the February 1, 2012, meeting.

Response to concern from Ian White: There are no guidelines for preferred methods for presentation. It was suggested that preferred methods could be included on the supplemental budget request form. Presenters are given 10 minutes to present including set up time.

Public Comment: none

Update Report-Equity and Service Council: This presentation will be moved to next week’s meeting.

Supplemental or Base Funding Requests – Presentations: none

Supplemental or Base Funding Requests to be voted on:

12013 – CWU Wind Ensemble Concert with Columbia Basin College – Larry Gookin: The request for supplemental funds for travel expenses for the CWU Wind Ensemble is $1,899.84 to participate with the Columbia Basin College Wind Ensemble in Pasco, Washington, Tuesday, March 6, 2012.

MOTION: Brad Nelson made a motion to approve $1,074.84 in supplemental funds for travel expenses for the CWU Wind Ensemble to participate with the Columbia Basin College Wind Ensemble in Pasco, Washington, Tuesday, March 6, 2012. John Bowen seconded. Motion carried.

Brad Nelson reduced the amount by $825.00 that would have been used to cover food expenses.
ASCWU BOD sends request FY12013 forward without any endorsements, objections, reservations or stipulations for consideration by the S&A Committee.

12014 – CWU Wind Ensemble Washington Music Educators Conference – Larry Gookin: The request for $2,386.30 in supplemental funds for travel expenses to the Washington Music Educators Association (WMEA) conference in Yakima on February 17-20, 2012.

MOTION: Brad Nelson made a motion to approve $1,368.80 in supplemental funds for travel expenses for the Washington Music Educators Conference in Yakima, Washington, on February 17-20, 2012. Sheila Jones seconded. Motion carried.

Brad Nelson reduced the amount by $825.00 that would have been used to cover food expenses. ASCWU BOD sends request FY12014 forward without any endorsements, objections, reservations or stipulations for consideration by the S&A Committee.

12015 Alpha Kappa Psi Leadership Institute: Ian White: Alpha Kappa Psi is requesting $11,160.00 (revised amount) in supplemental funds for travel to the Professional Business Leadership Institute to be held in Reno, Nevada, on February 24, 2012.

MOTION: Scott Robinson made a motion to approve $10,840.00 in supplemental funds for travel expenses to the Professional Business Leadership Institute to be held in Reno, Nevada, on February 24, 2012. Ed Day seconded.

AMENDED MOTION: Dustin Waddle-Ford made a motion to approve $9,160.00 in supplemental funds for travel expenses to the Professional Business Leadership Institute to be held in Reno, Nevada, on February 24, 2012. Taylor Robb seconded. Motion failed.

MOTION: John Bowen made a motion to approve $7,160.00 in supplemental funds for travel expenses to the Professional Business Leadership Institute to be held in Reno, Nevada, on February 24, 2012. Sheila Jones seconded. Motion carried.

The ASCWU BOD did not support of this request FY12015. The BOD feels that this request should have been put through both SAS and Club Senate.

During the discussion, Alpha Kappa Psi was encouraged to seek other sources of funding, like Academic Senate and Club Senate. There were also questions regarding selection of members to go and their participation with fund raising. Ian White responded all members have the opportunity to attend but some are not able to obtain the additional funds for the trip; and all have helped to fund raise in one way or another.

12016 Nutrition College Bowl: The Nutrition College Bowl is requesting $977.14 in supplemental funds for travel to California State University at Northridge on March10, 2012, to compete in the Nutrition College Bowl.

MOTION: Dustin Waddle-Ford made a motion to approve $977.14 in supplemental funds for travel expenses to the Nutrition College Bowl at California State University at Northridge on March10, 2012.
Isa Harrison seconded. Motion carried.

ASCWU BOD sends request FY12016 forward without any endorsements, objections, reservations or stipulations for consideration by the S&A Committee.

Public Comment: none

Schedule of Next Meeting: Next meeting Wednesday, January 25, 2012, in SURC 301 starting at 5:30 p.m.

Motion to Adjourned: Dustin Waddle-Ford moved to adjourn. Taylor Robb seconded. Motion carried.

The meeting adjourned at 6:10 p.m.

Memo from Ian White regarding presentation before S&A:
 

Hi Jack,
Thank you for listening to my supplemental request tonight on behalf of Alpha Kappa Psi. We all appreciate that there is such a great organization at the students disposal. However, I am not appreciative of the blatant rudeness I was shown at the beginning of my presentation by several of the committee members. As a member of a professional business fraternity, previous member of the S & A committee, and member of the student body come to request the aid of this committee I was not prepared for such disrespect. I am only writing this email because I know that the S & A committee has been seen as unfriendly in the past and I don't want that stigma to return.
Best Regards,
Ian White


Hi Jack,
Sorry, I haven't been able to get Novell to work in a while.

I was referring to several members of the committee openly laughing at me for not bringing a flash drive. Some comments I heard, "You know there's this new thing called a flash drive", "sure we'll give you special treatment", (after opening the powerpoint) "you have 8 minutes left" (more laughing). I understand that these are students but in a professional setting speaking derisively to a potential client would not bode well for that person's career.

As a previous member of the committee, I have seen several presentations interrupted by malfunctioning flash drives so I thought it safer to use email. As a precaution, I specifically looked up the preferred method of retrieving files before the meeting and there is nothing about it in any of the forms or web pages.

Best Regards,

Ian White

>>> Jack Baker 01/12/12 11:35 AM >>>
Ian, I will share this with the committee. Do you have any specific examples of actions that made you feel you were being treated poorly? Examples would help me drive the message home regarding the perceptions of those doing presentations. Thanks Jack