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Services and Activities

Minutes - Jan 16, 2008

Services and Activities Fee Committee
Minutes January 16, 2008

Meeting called to order: Brent Weisel called the meeting to order at 5:30 p.m. and attendance was taken.

Attendance: Jack Baker, Anna Boyer, Julia Cain, Ed Day, Bob Hood, Kay Kenison, Kevin Kimball, Jeremy McCann, Scott Robinson, Sara Ruiz, Brent Weisel, Wendy Williams and Teri Willard. Absent: Sara Peung. Others: Jesse Nelson, Center for Excellence in Leadership; Larry Gookin-Director of Bands and David Rolandson, Pep Band Director; Tony Swartz; ASCWUBOD: Katie Underwood, Mike Bogatay and Danielle Howard.

Approval of the minutes from January 9, 2008: Scott Robinson moved to approve the minutes as presented. Wendy Williams seconded. Motion carried. (9 in favor, 1 abstention).

Public Comment: Jesse Nelson, Center for Excellence in Leadership, introduced himself and discussed the Four Dimensions of Leadership Learning programs. He shared several of the upcoming projects sponsored by the Center for Excellence. The Center for Excellence in Leadership budget for Goods and Services annually is 100% funded by S&A funds.

S&A GUIDELINES AND PROCEDURES REVIEW: No reviews.

SUPPLEMENTAL REQUESTS

Pep Band: Larry Gookin presented a supplemental budget to provide funds for the Pep Band to perform at the final three games. $1,440 plus $30 for the motor pool-$1,470, or the second proposal added $495 to provide shirts for the band-$1,965.

Conservative Lecture Series –presented a proposed budget for the 2008 Conservative Lecture Series and an outline of the proposed monthly events. The estimate of costs for the series is $18,200; and $5,100 has been raised in donations, and the total request is $12,000. The first event on global warning was well attended. In addition to the planned events, it is the hope to expand the program next year to include panel debates and expand the fund raising effort.

ASCWU BOD Director of Elections: Katie Underwood presented a proposal for supplemental funding for the new ASCWU Director of Elections. In the past the ASCWU elections were handled by the ASCWU Director of Public Relations, but the election process has not received as much attention as the BOD would like. Last year the voter turnout was only 8%. In an effort to increase candidates and voter turnout, the proposed funding request for the new position is $2,818.08 covering February 4 thought May 26, 2008. If this new position increases voter turnout, the position probably will be included in the ASCWU BOD’s biennium funding request.

For the good of the order: Brent Weisel reminded those who have not met with Ed Day to do so before the discussion on base budget funding.

Reminder: The meeting of the Board of Trustees is scheduled for February 1, 2008. After a discussion on the timeliness of submitting items to the Board of Trustee, Bob Hood made a motion to look at today’s proposals.

MOTION: Bob Hood made a motion to discuss and vote on the three proposals that were brought before the S&A Committee tonight because of the Board of Trustees meeting scheduled February 1, 2008. Scott Robinson seconded. (Vote: 10 in favor, 0 abstentions) Motion carried.

MOTION: Jeremy McCann made a motion to allocate $2,820 for the ASCWU BOD Director of Elections. Sara Ruiz seconded. A discussion followed. (Vote: 8 in favor, 2 abstentions) Motion carried.

MOTION: Julia Cain made a motion to allocate $1,470 to fund the Pep Band for the final three games. Jeremy McCann seconded. A short discussion followed. (Vote: 4 in favor, 3 nay and 3 abstentions) Motion carried.

MOTION: Julia Cain made a motion to allocate $8,000 for the 2008 Conservative Lecture Series. Scott Robinson seconded. Mike Bogatay the VP for Political Affairs and Danielle Howard the VP for Academic Affairs shared several ideas. (Vote: 8 in favor, 2 abstentions) Motion carried.

Schedule of Next Meeting: The next meeting will be held on January 23 at 5:30 p.m. Section VI will be reviewed.

The meeting adjourned at 7:25 p.m.