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Services and Activities

Minutes - Jan 13, 2010

Services and Activities Fee Committee

Minutes January 13, 2010

Meeting called to order:

Tyler Anderson, Chair, called the meeting to order at 5:35 p.m. and attendance was taken.


Tyler Anderson, Jack Baker, Kiley Baker, Ed Day, Kay Kenison, Scott King, Caitlin Morrison (new member), Pedro Navarrete, Brad Nelson, Scott Robinson, Keith James (BOD), Teri Willard and Wendy Williams.

Approval of Minutes:

Approval of the minutes from January 6, 2010. Keith James moved to approve the minutes as submitted. Scott King seconded. Motion carried.

Public Comment:

Keith James introduced Caitlin Morrison as a new member of the S&A Committee. She was on last year’s S&A Committee. Keith is hoping to have the new Executive Vice President for the BOD appointed by the next S&A Meeting.

Discussion on Supplemental Requests:

CWU’s Intercollegiate Ethics Bowl Team – Matthew Altman: The Ethics Bowl Team is requesting supplemental funds for $5,548.40 to pay for plane tickets, parking in Seattle, University van, shuttle in Cincinnati, hotel and meals. The Ethics Bowl team placed 2nd in the regional competition in Seattle in November. This qualified them to compete in the national competition, of which they will be one of only 32 teams in North America to compete. The National Championship will be in Cincinnati, Ohio in March 4-7, 2010. This is the first time CWU has qualified for National Competition. The winning team covers many different majors and different professional goals. The registration has been paid by the Philosophy & Religious Studies Department. The students are committed and usually put in 2 hours of practice a week in addition to indepth research. If the meals are not covered, they will “go and starve;” seriously they will look for private support and fund raisers to help with the meals. The Team will appreciate any help from the S&A Committee.

Request from VP Student Affairs-Charlotte Tullos:

Charlotte Tullos was unable to be at the meeting tonight. Jack Baker shared a spreadsheet of salaries that are currently being funded from Dr. Tullos’ state budget. We know there are going to be cuts to the state budget from our conversations with Dr. Gaudino last week, so Dr. Tullos is interested in S&A’s help in funding positions that are directly linked to S&A supported programs. The total request is $306,977.00. This will fund the benefits shortfall for a position approved last year; 2 partial positions in the VP SAEM office; 1 cyclical position and additional goods and services for the E-Center (family resource center); the Westside Student Affairs position; one position plus a partial position and some goods and services for the E Center. These positions have been covered out of Dr. Tullos’ state budget. There is concern with positions that change classifications, and salaries are increase which requires S&A to pick up these increases. The committee is concerned about control and oversight of job classifications and increases. It was noted that automatic pay increases are no longer in the quadrennial budget.

MOTION: Scott King made a motion to table the discussion and invite Vice President Charlotte Tullos to come to next week’s meeting. Kiley Baker seconded. Motion carried. (10 in favor, 1 abstention)

Discussion Items:

Writing Center and Math Center: This discussion will continue and they are funded through the end of the fiscal year.

Supplemental Request to be voted on:

Because of the timing of the February Board of Trustees Meeting, it was decided to vote on the supplemental request by the CWU Intercollegiate Ethics Bowl Team.

MOTION: Kiley Baker made a motion to approve $3,600.00 to fund the trip for the Ethics Bowl Team to pay for plane tickets, parking in Seattle, a University van, shuttle in Cincinnati, and hotel. Scott King seconded. Motion carried. (10 in favor, 1 abstention)

The committee thought this was an incredible opportunity to represent CWU at the National competition. The S&A does not usually fund food, so the amount was reduced to reflect this practice.

S&A Program Review:

Jack Baker shared the S&A definitions, which will help guide the S&A Committee. As the committee follows the Priorities listed in the Guidelines and these definitions, this should help the Committee set priorities by narrowing and clarifying funding requests by these parameters. Definitions will be further discussed at the next meeting.

Other Business:

The first in-depth reviews will start next week. Presenters will be the ASCWU BOD Legislative Liaison and The Observer.

Also The Observer is willing to discuss with the S&A Committee, possible ways to provide feedback from students.

Schedule of Next Meeting: January 20, 2010.


Scott King moved to adjourn, Ed Day seconded. Motion carried. The meeting adjourned at 6:45 p.m.