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Services and Activities

Minutes - Feb 3, 2010

Services and Activities Fee Committee

Minutes February 3, 2010

Meeting called to order:

Tyler Anderson, Chair, called the meeting to order at 5:35 p.m. and attendance was taken.


Tyler Anderson, Logan Bahr, Ed Day, Kay Kenison, Scott King, Caitlin Morrison, Pedro Navarrete, Scott Robinson, Keith James (BOD), and Teri Willard. Excused: Jack Baker, Kiley Baker, Brad Nelson, and Wendy Williams.

Approval of Minutes:

Approval of the minutes from January 27, 2010. Pedro Navarrete moved to approve the minutes as submitted. Caitlin Morrison seconded. Motion carried.

Public Comment:

No public comment.

Discussion on Supplemental Requests:

National Social Science Association Conference (NSSA): The request for supplemental funding is $10,300.73 for 13 students to go to the NSSA conference in Las Vegas on March 27-30, 2010. There are 13 students and an advisor who plan on presenting and attending this conference. The students are Political Science and Public Policy majors and will be preparing and creating original works to present at this conference. Several students will be involved in a political science panel discussion. The students will also be involved in observing other presentations, attending workshops, and connecting with other participants. This opportunity is open to anyone interested in political science or public policy who wants to work toward presenting at this conference. Any unused funds will be returned to S&A. They were reminded that historically S&A does not fund food. This request will be considered at the next meeting.

S&A Program Review:

Sarah Spurgeon Gallery-Heather Horn-Johnson: Sarah Spurgeon Gallery receives base funding from S&A. They also received a one-time donation and they are no longer receiving support from the College of Arts and Humanities due to budget cuts. They are staffed with 3 work study students, 25 volunteer students and 2-3 students in museum studies. They have two major student exhibits a year with 60 student participants. The Gallery involves students with all aspects from teaching, research, displaying all types of art, security, professional handling of art work, contracts, insurance and public presentation/receptions. The Gallery had 4,000 visitors in 2005-2006 and it is open week days from 10:00 – 3:00 and weekends 1:00 – 4:00. Free admission to all.

Next week the CWU Pep Band-Larry Goodkin will be giving their in-depth review presentation.

Supplemental Request to be voted on:

CWU Chamber Choir: The request for supplemental funding is $4,873.00 for the CWU Chamber Choir (32 students and 2 faculty members) to travel to the Northwest Division ACDA Conference in Seattle, Washington, on March 10-13, 2010. Several members shared that this is an honor to be asked to participate and a wonderful opportunity for members to network with others in their profession.

MOTION: Keith James made a motion to fund $2,800 in supplemental funding for the CWU Chamber Choir to attend the Northwest Division ACDA in Seattle, Washington on March 10-13, 2010. Caitlin Morrison seconded. Motion carried.

Migrant Student Organization: They are requesting $15,000.00 in supplemental funding for the honorarium for Frank Warren to come to campus to present “Post UR Secret.” Kiley Baker was not able to attend, but she shared that she had talked to others working on this project and they were under the impression that the money for the speaker was already secured and had no idea that just last week the MSO requested these funds. Several committee members had asked students how they felt, and they said “who is this guy?” It should also be noted that the funding support listed are supporters and not contributors. The Committee felt the program is valuable and very worthwhile, but using $15,000.00 for the speaker, “is he worth it?” It was suggested to bring the proposal back, being clearer and well organized or bring a proposal for “Post UR Secret” program without the speaker. The Committee felt the current proposal is “set up for failure.”

MOTION: Scott King made a motion to not fund the Migrant Student Organization for the honorarium for Frank Warren and “Post UR Secret” presentation. Caitlin Morrison seconded. Motion carried.


The Committee members wanted clarification regarding not funding food. It is felt that food is a part of life whether away at a conference or at home, therefore, student funds should not be used to provide food for individuals. It also shows a commitment from requestors that they are willing to help with their own travel expenses.

Schedule of Next Meeting: February 10, 2010.


Ed Day moved to adjourn, Scott Robinson seconded. Motion carried. The meeting adjourned at 6:30 p.m.