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Services and Activities

Minutes - Feb 18, 2009

Meeting called to order:

Julia Cain called the meeting to order at 5:35 p.m. and attendance was taken.


Jack Baker, Julia Cain, Ed Day, Megan Hammond, Kay Kenison, Kevin Kimball, Riley LaMie, Caitlin Morrison, Stephanie Oberlander, Brook Rutledge, Scott Robinson, Brent Weisel, Teri Willard, and Wendy Williams.

Approval of the minutes from February 11, 2009:

Scott Robinson moved to approve the minutes as presented. Brook Rutledge seconded. Motion carried. (9 in favor; 1 abstention)

Public Comment:


Supplemental Request to be heard:

Cross Cultural Leaders – El Salvador Leadership Trip – Celine Francisco: A widely diverse group is planning a trip to El Salvador from April 3 to April 10, 2009. They are not affiliated with a specific club, only an interest in cross cultural leadership. This is an opportunity to participate in service learning and leadership projects. Several activities are proposed: meeting with government officials to discuss topics of leadership and global issues, teaching young children English, building community gardens and painting schools and community building. The benefit is to explore leadership through diverse cultures. The request for the S&A Committee is $4,800 (12 students at $400.00 each). They are continuing to fund raise and hopefully CEL could help with more funding, if needed. Several students are low-income and cannot help with additional funding. The food is an issue, but it is included in the lodging.

The supplemental request for the El Salvador trip would need a vote tonight to be included at the upcoming Board of Trustees’ meeting.

MOTION: Stephanie Oberlander made a motion to vote on the Cross Cultural Leaders El Salvador trip tonight. Riley LaMie seconded. Discussion: Several members agreed that keeping to the S&A guidelines (hearing the proposals one week and voting at the following meeting) was important. Although this request is important and should be voted on in a timely manner, it is important to follow the S&A guidelines. Proposals should be presented in a timely manner so they can be processed ahead of the scheduled trips and the Board of Trustees’ meetings. Call for question. Motion failed – unanimously.

Base Funding Requests:

Marching Band – Larry Gookin: The funding request is for $50,330. The marching band proposal is a little different because of the request for marching band uniforms and new or replacement equipment (one-time purchases) in the first year and the remaining yearly operating budgets would be significantly less for the following years. The proposed equipment purchase is unique to the marching band and not used for the orchestra. The marching band uniforms were purchased in 1987 and they are well worn. The marching band plays at the home football games and homecoming. It provides the experience of putting on marching band activities through planning and execution, which is valuable experience for the music students. It was suggested that supplemental requests for uniforms and marching band equipment could be presented to the S&A Committee. If not fully funded, he would cut the equipment purchases first.

Pep Band – Larry Gookin: The funding request for the Pep Band is $8,876.00. The Pep Band plays at the home basketball games and there are 30 students who participate. The students are paid an honorarium of $15.00 per game (about 3 hours) and there are about 15 games per season. The request also includes the cost of shirts for the Pep Band.

Sarah Spurgeon Gallery – Heather Horn Johnson: The Sarah Spurgeon Gallery is requesting $40,843.00. The gallery is free to all and it attracts about 4,000 people each year. The gallery provides hands-on experience for students working in galleries and museums, and setting up art shows and galleries, and displaying artwork. They also provide a venue for student art and faculty art, which adds to their experience and opportunities. Heather Horn Johnson would like to bring in more traveling art shows, but there is a cost. There are other opportunities for satellite galleries on and off campus. Security is a concern and a new security system is planned. It was suggested to bring a supplement funding request for needed items to the S&A Committee.

For the good of the order:

Brent Weisel is looking for guidance as the representative for the ASCWU Board of Directors on the process and how to bring the BOD’s input on the base funding requests to the committee. The S&A committee would like open communication and information from the BOD as each request is discussed.

Schedule of Next Meeting:

The next meeting is scheduled for Wednesday, February 25, 2009, at 5:30 p.m.


Scott Robinson moved to adjourn, Riley LaMie seconded. Motion carried. The meeting adjourned at 7:40 p.m.


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